Officer of Administration
CAS Dean's Office
Appointment Type and Duration:
$55,000 to $66,000 per year
Two positions available
Application Review Begins
September 14, 2023; positions open until filled.
Special Instructions to Applicants
Along with your online application, please upload:
1. A current resume or CV
2. A cover letter that demonstrates how your skills and experience
meet the minimum and preferred qualifications of the position
3. Names and contact information for three professional
The College of Arts and Sciences (CAS) is the hub of learning,
research, and academic excellence at the University of Oregon. With
nearly 50 departments and programs representing the natural
sciences, social sciences, and humanities, the high quality of our
programs is the main reason why the University of Oregon is one of
only 66 top universities in the prestigious Association of American
Universities. Our faculty and advisors work directly with students
to help them think analytically, question critically, and
communicate clearly about how to find solutions to real-world
issues in the world we live in. Our staff and managers play
critical and dynamic roles in supporting and advancing the academic
mission of the University and of CAS.
This position resides in the Dean's Office Administration team in
the CAS Dean's Office. It supports the CAS Director of Planning
& Facilities and the two Associate Deans for Student
The Executive Assistant (EA) supports the work of one or more
executives in the CAS leadership structure. The EA is responsible
for a broad set of assignments related to the duties of the
leadership they support, and will be required to manage complex
issues that accompany advancing the CAS's strategic plans, and the
college and university mission. The EA uses independent judgment
and decision-making skills to support the work of CAS leadership.
The EA provides executive-level administrative support by
maintaining calendars; notetaking and meeting preparation on behalf
of executives; assisting with communication and information flow
(including sensitive and confidential material) including
responding to and sending communications on behalf of the
executives and, coordinating committee work, projects, programs,
and events critical to the mission and work of CAS. The EA is a
vital member of the Dean's Office administrative team and must
exhibit professionalism, collegiality in a team environment, and
the ability to create a welcoming and professional
This person must have a commitment to diversity, equity, and
inclusion, with the ability and commitment to work with individuals
from varied backgrounds and with diverse perspectives. This
position regularly interacts with CAS faculty, staff, and key
university partners including academic leadership in the offices of
the President, Provost, Vice President for Research and Innovation
(VPRI), Division of Undergraduate Education and Student Success
(UESS), Enrollment Management, Campus Planning & Facilities
Management (CPFM), and other schools and college. The EA must
exhibit a high level of sensitivity, confidentiality, and cultural
awareness, have the ability to work both independently and as part
of a team, demonstrate sound judgment, and exercise creative
problem-solving. The EA must have or be able to acquire
comprehensive knowledge of the University of Oregon, its practices,
policies, programs, and personnel.
- Bachelor's degree, or equivalent combination of education and
- One year of experience working with confidential correspondence
- One year of experience managing schedules and timelines.
- Excellent, effective communication skills.
- Demonstrated organizational, project management, and time
management skills, including attention to detail.
- Ability to take initiative, consult resources, and
problem-solve in a self-directed manner.
- Ability to collect, interpret and synthesize information from
- Proficiency with Word, Excel, PowerPoint, and Outlook (or
similar scheduling/calendar program), and familiarity with
Microsoft Office applications.
- Ability to manage stressful or difficult situations in a calm,
constructive, and professional manner, particularly as it relates
to handling sensitive and/or confidential information.
- Commitment to promoting and enhancing diversity and inclusion,
including the ability to communicate and work effectively with
individuals from diverse backgrounds and cultures.
- Professional work experience in higher education.
- Experience with data entry and/or data management.
- Experience with complex administrative policies, rules and
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/532525/executive-assistant