Part-Time Administrative Assistant

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Summary/Objective

The Administrative Assistant (AA) assists the Program Coordinator (PC) with all Program work. This position supports the evening administrative agenda of the Legal Rhetoric: Writing and Research Program, which services approximately 430 students annually. Under the supervision of the Program Coordinator, the incumbent assists in the implementation of administrative systems necessary for this program, interacts with students, faculty and administrators, and works to insure the smooth operation of the program.
Besides providing assistance to the Program Coordinator, the incumbent provides support services for six full-time Instructors, 15 adjunct professors, approximately 40 Dean’s Fellows, scheduling, classes, study groups, and document and curriculum production and dissemination for 30+ sections of Legal Rhetoric.

Competencies

Acting Strategically
Evaluating and Implementing Ideas
Thinking Broadly
Making Accurate Judgments and Decisions
Supporting Coworkers
Prioritizing and Organizing
Displaying Creativity
Serving Customers

Position Type/Expected Hours of Work

• Part-Time, 27 hours/week.
• Non-exempt.
• Required hours are 4:00-8:00 p.m. Monday-Wednesday; the remaining hours may be arranged as mutually convenient and may include Friday. Weekend hours are not available.

Required Education and Experience

• Bachelor's degree.
• 2-4 years of relevant experience.

Preferred Education and Experience

• At least 2 years of office experience.
• Must have strong written and oral communications, interpersonal, planning, and organizational skills.
• Must be able to work with diverse constituencies and be creative and flexible in solving problems.
• Must be able to work well under pressure, handle multiple activities, and respond to time constraints.
• Must possess mature judgement, have a professional attitude, and manage conflict tactfully and decisively.
• Must be experienced with MS Office Suite, specifically Word, PowerPoint, Publisher, Outlook, and Excel.
• Must be able to conduct Internet research and operate eFax, a copy machine and scanner.
• This position requires excellent organizational, writing, and communication skills.
• Must be extremely attentive to detail, familiar with the preparation of standard office documents, such as letters and reports.

Additional Eligibility Qualifications

• Other technical skills that are helpful include: utilizing programs such as EMS (Event Management Software), Easy Grade Pro, and SeatGen, as well as accessing websites such as Westlaw/TWEN.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC