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Grants Manager (Pre-Award)

Purdue University Northwest
Indiana, United States
Salary Not Specified
Posted Date
Sep 4, 2023

Overview of Grants Manager

Purdue University Northwest is seeking a Grants Manager to join our Sponsored Programs Department. The Grants Manager will work directly with faculty and staff in sponsored program proposal preparation that includes interpretation and compliance with sponsor and university guidelines, budget development and review, preparation of non-technical proposal documents, collaboration with other departments and institutions, review of completed proposal in preparation for submission, and submission of proposals in accordance with delegations. Manage projects and make improvements to enhance performance of pre-award process.

Duties and Responsibilities of Grants Manager
  • Partner with Principal Investigators in proposal preparation and advise all involved parties on the process.
  • Review Request for Proposals (RFP) and Request for Quote (RFQ) to ensure proper proposal preparation and determine if additional involvement is needed (e.g., Contracting, Export Control, and Regulatory).
  • Analyze and interpret sponsor guidelines and make recommendations to Principal Investigators for compliance.
  • Work with Principal Investigator to develop timeline and determine responsible personnel for proposal development activities.
  • Create and review proposed budgets and draft budget justifications.
  • Collaborate with other departments, institutions, and universities to resolve subcontracting issues relative to proposal submission
  • Assist Principal Investigators with the electronic research administration system functionality and electronic proposal submissions.
  • Provide assistance and training to other Pre-Award Specialists as needed.
  • Review and analyze completed proposal in preparation for submission.
  • Assure that the proposal meets all sponsor and university guidelines.
  • Audit budget, budget justification, subcontract, and cost sharing documentation.
  • Interpret sponsor policies and regulations and make moderate to significant improvements to enhance performance of impact on pre-award process including changes in the eRA system sponsor forms and validation rules.
  • Communicate and collaborate with contracting and post award team to facilitate smooth transition from proposal to award.
  • Provide ad hoc training for pre-award process as needed for faculty and staff. Coordinate limited submissions as needed.
  • Conduct training sessions as needed
Benefits of Grants Manager
  • Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
  • Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
  • University contribution of 10% to retirement (3 year waiting period)
  • University contributions to Health Savings Account –
    • Plus a chance to earn more through participating in University Wellness Initiatives
  • 10 paid holidays
  • Employee Wellness Programs
  • Paid Parental Leave after one year of service
  • Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit:

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.

PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

Education of Grants Manager
  • Bachelor’s degree required
  • Fields related to Business, Education, or Communications, or Research Administration preferred
Experience of Grants Manager
  • Two years of experience in proposal preparation and research administration in higher education or hospital setting.
Core Competencies of Grants Manager
  • Demonstrated ability to meet deadlines
  • Strong attention to detail, and a focus on superior customer service
  • Demonstrated ability to analyze, interpret and implement University policies and procedures
  • Excellent communication, planning, problem-solving, analytical, and project management skills
  • Demonstrated ability to work independently with limited supervision
  • Must be able to manage a consistent workload in a deadline driven environment
  • Ability to build work relationships among a diverse workforce at all levels
  • Must possess a learning orientation to changing technology impacting business processes
  • Advanced budgeting and Excel skills
  • Advanced Microsoft Office and Adobe skills
Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

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