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Assistant to the Executive Director of Facilities Operations


VCU's Facilities Management Department is seeking to hire an Assistant to the Executive Director of Facilities Operations in Facilities Operations.

The Assistant to the Executive Director of Facilities Operations provides professional level administrative assistance on all matters relating to Facilities Administration as well as all zones and shops within Facilities Operations. The incumbent of this position advocates and projects a high level of professionalism and customer service to internal and external customers of Facilities Operations; serves as a liaison between the Executive Director of Facilities Operations and other department directors, as well as executive officers, faculty, staff, students, and groups on matters of public perception and consequences; responsible for fostering communication at the appropriate levels to ensure universal understanding of tasks and challenges; and is responsible to providing uniforms and cell phones for the unit and to register staff for training and for updating licenses.

The Executive Administrative Assistant also provides administrative support when the Director of Staff Operations for Facilities Management is out-of-the-office.

Minimum Hiring Standards
  • Skilled in the use of Microsoft Word, Excel, PowerPoint, financial management scheduling and email software
  • Excellent written communication skills and superior organizational skills with special emphasis on customer service
  • Ability to prioritize and manage a variety of projects and to work independently; at times under pressure, and demonstrate strong initiative; must also be collaborative on occasion or as task dictates
  • Experience in researching and preparing reports
  • Ability to use logic and problem solving techniques in investigation of issues as well as recommended solutions
  • Ability to project a positive attitude, possesses attention to detail, anticipates needs, and has a commitment to doing the job right the first time
  • Possesses a customer care focus
  • Ability to be flexible towards changes and has a dedication to continuous organizational improvement
  • High school diploma or equivalent
  • State of Virginia Driver's License with a good driving record is required
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU
Preferred Hiring Standards
  • Knowledge and experience in Human Resource Management practices highly desired
Required Licensure/Certification
  • State of Virginia Driver's License with a good driving record
Physical And Cognitive Requirements

Physical Demands & Activities

Light Lifting (<20 lbs): Essential
Moderate Lifting (20-50 lbs): Essential
Heavy Lifting (>50 lbs): Marginal
Pushing/Pulling: Essential
Standing: Essential
Sitting: Essential
Repetitive Motion: Essential
Walking: Essential
Climbing: Essential
Reaching: Essential
Bending: Essential

Environmental Conditions

Extreme heat/cold: N/A
Extreme Noise: N/A
Vibrations: N/A
Fumes: N/A
Mists/gases: N/A

Emotional Demands

Fast pace: Essential
Average Pace: Essential
Multiple Stimuli: Essential
Intense Customer Interaction: Essential
Frequent Change: Essential

Mental/Sensory Demands

Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential

Work Days/Hours: Monday-Friday, 8:00am - 5:00pm, and during inclement weather

ORP Eligible: No

VCU Slotting: Exec Administrative Assistant GA 1-3 (19111-19113)

Closing Date: October 31, 2023

Salary Range: $45,000 - $55,000

Position Details:

Department: Facilities Management Department
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt

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