TRIO Student Support Services Administrative Office Assistant

Posting Details

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Position Information

Job Title

TRIO Student Support Services Administrative Office Assistant

Posting Number

F005676

Position Status

Full Time

Assignment Length

This field only applies to Faculty

Grant Funded

Yes

Category

Clerical

Class Code

33

Pay Rate

$18.75

Location

Trinity River

Department

TR Student Development & Education Support Services

Job Summary

Reporting to the assigned department leader, the Administrative Office Assistant is responsible for performing a variety of high-level clerical and administrative duties for programs, departments, and other offices.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Types reports and business correspondence, processes graduation application forms, receives shipping tickets, and processes payment of invoices
• Files records and reports, posts information to records, sorts and distributes mail, answers telephone, and performs similar duties
• Maintains spreadsheets and databases
• Enters requisitions to purchase supplies and materials
• Communicates new or changed procedures
• Interfaces with all levels of personnel in all departments throughout the District
• Provides office management duties for administrators
• Coordinates and distributes the workload of the office
• Interprets and follows prescribed procedures for the production of a large volume of work
• Orders and stocks office supplies; maintains list of office equipment, including computer hardware and software
• Schedules appointments and maintains office calendar
• Performs more advanced administrative work depending on area of assignment

General Supervision and Management

• Provides office management duties for administrators

Service Excellence

• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College ( TCC )
• Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College
• Supports the mission, values, goals, and principles of the College

Supervision
Works under the general supervision of the assigned department leader

*Performs Other Related Tasks as Required


The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• High School diploma or General Equivalency Diploma ( GED ) and two (2) years administrative office experience; or any equivalent combination of education, training, certification, and related experience

Preferred Qualifications

• Experience with accounts payable and purchasing
• Experience with proposals; agreements; budget management
• Experience working in college or university setting
• Experience with the barriers or similar hardships faced by TRIO program participants
• Experience with social media, desktop publishing, and website maintenance and design

Knowledge, Skills and Abilities

• Knowledge related to the department’s needs
• Skilled in excellent customer service and interpersonal skills with diverse populations
• Skilled using applications and enterprise systems, including word processing, spreadsheet, and presentation software
• Ability to work effectively in a collaborative environment and a setting that is diverse and urban
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Special Instructions Summary

This is a grant-funded position. Continued employment in this position is contingent upon the renewal of grant funding.

Posted

09/01/2023

Posting Contact Summary

Should you have questions specific to this position please contact the following individual

Contact

Chasity Alexander

*

chasity.alexander@tccd.edu
Applicant Documents
Required Documents

1. Resume / Curriculum Vitae

Optional Documents

1. Cover Letter
2. Unofficial Transcripts
3. Certification / License