Southwestern Community College District
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under general direction, manages and coordinates the day-to-day
operations of a variety of designated accounting and finance
functions within the District's financial services programs and
operations including routine recording of fiscal activities, budget
development, state reporting and compliance, chart of accounts,
financial aid, year-end closing processes, banking, auditing, and
preparation of financial statements; coordinate assigned activities
with other departments and outside agencies; supervise, assign,
review, and participate in the work of assigned classified staff
through an equity lens; and perform a variety of complex accounting
analysis and reporting.
REPRESENTATIVE DUTIES: The following duties
are typical for this classification
. Incumbents may not
perform all of the listed duties and/or may be required to perform
additional or different duties from those set forth below to
address business needs and changing business practices
Knowledge and Abilities:
MUST HAVE KNOWELDGE OF:
- Plans, manages, and oversees the staffing and operational
activities for various accounting functions including accounts
payable, accounts receivable, journal entries, state reporting and
compliance, chart of accounts, financial aid, year-end closing
processes, banking, and financial statements; ensures the
maintenance of financial, accounting, and statistical files and
- Participates in the development and implementation of goals,
objectives, policies, and priorities for the section; recommends
within policy, appropriate service, and staffing levels; recommends
and administers policies and procedures.
- Develops and standardizes procedures and methods to improve and
continuously monitor the efficiency and effectiveness of assigned
teams, identify opportunities for improving service delivery
methods and procedures with particular attention toward creating
and sustaining equitable outcomes; identifies resource needs;
recommends and oversees the implementation of improvements.
- Identifies, selects, and evaluates vendors and service
providers including merchant processors, banking partners, and
suppliers; administers service contracts and monitors service
provider work for compliance with contract terms and achievement of
performance targets; resolves issues and discrepancies.
- Directs, coordinates, and reviews the work plan for assigned
accounting and finance services and programs; assigns work
activities and projects; monitors workflow; reviews and evaluates
work products, methods, and procedures; meets with staff to
identify and resolve problems.
- Participates in the selection of, trains, motivates, and
evaluates assigned personnel; works with employees to correct
deficiencies; recommends and implements discipline and termination
- Directs the preparation of financial statements, reports, and
claims; prepares a variety of reports including interim and annual
reports on the District's financial condition and specialized areas
as requested; directs and oversees fiscal year-end closing
- Participates in the coordination and gathering of data and
perform highly technical functions supporting yearly budget
development and administration of the District General Fund
Unrestricted and Restricted Budgets; compiles financial projections
and budget data for the tentative and adopted budget for Board
approval; prepares budget documents for dissemination; evaluates
year-end encumbrances to determine carry-over balances and prepare
ending balances projection and analysis.
- Establishes and maintains appropriate internal controls for
sound fiscal accountability; plans and coordinates the annual audit
of fiscal operations and activities; provides accounting records
for the annual District audit and for other special audits; confers
with auditors and implements
- Reviews Board action items for financial impact and compliance
with legal requirements; reviews and analyzes new and changing
legislation and regulations that impact the District's legal budget
and reporting requirements; assists with the development and
implementation of procedures to ensure compliance.
- Performs related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Principles and practices of employee supervision, work
planning, assignments, review, and evaluation, and the training of
staff in work methods and procedures.
- Operational characteristics, services, and activities of
accounting and financial program management including accounting,
budgeting, auditing, and internal control principles, practices,
- Principles and practices used in the preparation of financial
statements and comprehensive accounting reports.
- Principles and practices of budgeting and financial control
methods and techniques of analysis and investigation.
- Federal, state, and local laws, codes and regulations
pertaining to higher education accounting and financial
- Principles and practices of administrative research and report
- Techniques for providing a high level of customer service by
effectively interacting with students, staff, faculty,
representatives of outside organizations and members of the public,
including individuals of diverse academic, socioeconomic, ethnic,
religious, and cultural backgrounds, physical ability, gender
identity, and sexual orientation.
- Modern equipment and communication tools used for business
functions and program, project, and task coordination, including
computers and software programs relevant to work performed.
Education and Experience:
- Provide professional, ethical, inclusive leadership for the
assigned area while demonstrating a commitment to contributing to
an inclusive working and learning environment.
- Develop and implement goals, objectives, policies, and
procedures for providing accounting services and activities.
- Understand, interpret, and apply general and specific
administrative and departmental policies and procedures as well as
applicable federal, state, and local policies, laws, and
regulations relating to higher education fiscal operations.
- Provide technical expertise and guidance to District personnel
concerning budget, accounting, and financial matters.
- Analyze complex financial and statistical data and prepare
accounting statements, reports, forecasts, summary conclusions, and
recommendations in accordance with generally accepted accounting
- Utilize accounting and auditing practices and terminology
applicable to public sector accounting.
- Work under pressure; handle significant problems and tasks that
arise simultaneously and/or unexpectedly.
- Effectively use computer systems, software applications
relevant to work performed, and modern business equipment to
perform a variety of work tasks.
- Perform mathematical computations and other accounting
functions with speed and accuracy.
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain and foster positive and effective
working relationships with those contacted in the course of
- Learn and adapt to changing technology and equipment used in
the performance of assigned duties.
Any combination of training and experience which would provide the
required knowledge, skills, and abilities is qualifying. A typical
way to obtain the required qualifications would be:
Any combination equivalent to: A bachelor’s degree in accounting,
finance, business management, or related
Five (5) years of increasingly responsible
financial accounting experience, INCLUDING
years at a lead or supervisory level; or an equivalent combination
of training and experience.
Minimum Qualifications: (Faculty and Academic Administrator
Range 32, Step 1-5, $9,138.50-$11,108.33 per month. An excellent
benefits package which includes medical, vision, dental,
retirement, vacation, generous sick leave package, and life
insurance is available for the employee and eligible dependents.
This position is a classified exempt position in accordance with
the Fair Labor Standard Act and California Education Code Section
88020. The employee holding this position is not eligible for
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, September 22,
are guaranteed to be reviewed by the selection
committee. Any application received after the deadline is not
guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule
may be adjusted to meet the needs of the department.Successful
candidate may be assigned to any of the campus sites (Chula Vista,
National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/4377