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Graduation Coordinator/Administrative Assistant

Job Description

The responsibilities of the Graduation Coordinator position are to coordinate and process all data and communication in relation to the three degree-award dates within the academic year (December, May and August) and the December and May commencement ceremonies. This position is also responsible for updating and maintaining all student matriculations in Banner and supervising student employees in the Office of the Registrar.

Company Description

Become a Greyhound! The University of Indianapolis is a private, liberal arts university and home to a close-knit community of more than 700 faculty and staff supporting 5,600 undergraduate and graduate students on our main campus. We offer an inclusive work environment where your individual contributions will be recognized and rewarded and the University’s motto, “Education for Service,” provides the foundation for all our work.

Situated on 65 acres in the University Heights neighborhood and just minutes from downtown Indianapolis , UIndy’s campus is close to all of the cultural, shopping, sports, and recreational amenities you’d expect in the 13th-largest city in the United States. Want to cheer on your Hounds when they play their rivals in the Great Lakes Valley Conference? UIndy employees and their families enjoy free admission to home sporting events, and many arts and cultural events on campus are free for employees as well. The University is proud to offer a competitive total rewards package, including a generous time off policy, ensuring you can enjoy your time outside of work as you wish.

If you’re interested in joining our dynamic environment and experiencing hard work, creativity, and teamwork, we welcome your application.

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance
  • Tuition Discount
  • Retirement Savings Plan - 403B
  • Paid Vacation and Sick Time Accruals
  • Paid Holiday time and additional University days off
  • Employee Discounts & Services
  • Free Parking
  • Onsite Health & Wellness Center
For more information about the benefits of being a staff member at UIndy, visit our Benefits site.

Qualifications- Graduation Coordinator/Administrative Assistant
  • Prior experience in higher education is preferred, but not required
  • Experience in Ellucian Banner is preferred, but not required
  • The ability to effectively organize and mange data in spreadsheets is essential
  • High school diploma required; Bachelor's degree preferred
Responsibilities- Graduation Coordinator/Administrative Assistant
  • Coordinates all graduation-related functions for the Office of the Registrar, including but not limited to: maintaining and updating the graduation application process in Banner, producing and distributing degree audit reports for advisors, coordinating diploma production schedules with Parchment, collaborating and communicating with campus offices in conjunction to commencement activities, and assisting alumni with diploma-related questions.
  • Inputs matriculation changes (major, minor, concentration, degree, etc.).
  • Produces graduation reports for the Registrar, Provost, and Board of Trustees.
  • Hires, trains, and supervises student employees.
  • Completes special projects as assigned by the Registrar.

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