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Academic Programs Administrator



Position Details

Position Information

Requisition Number
S2950P

Home Org Name
Human Sciences Administration

Division Name
College of Human Sciences

Position Title
Academic Programs Administrator

Job Class Code
AA02

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

The College of Human Sciences is excited to recruit candidates for the Academic Programs Administrator position!

Study Abroad:
-Coordinate with Auburn Abroad, the Office of International Programs, and CHS Faculty and Staff to ensure compliance with all procedures necessary for study abroad programs.
-Inform students about the specifics of study abroad programs and which program will best suit their course of study
-Manage student lists and wait lists for the Joseph S. Bruno Auburn Abroad in Italy Program
-Maintain files for individual study abroad opportunities, including applications and billing spreadsheets and resolving issues related to the administration of these programs, interacting with Auburn Abroad for billing and registration of students for their chosen study abroad program
-Ensure that students are aware of when they have been billed and when their bill should be paid; handling confidential information related to the office’s programs and exercising discretion in the disclosure of this information; maintaining student files and information in compliance with FERPA regulations

Administrative :
-Provide administrative support to the Director of Global Education, including proofreading documents for accuracy and grammar
-Assist with record keeping and data gathering for accomplishments and assessment reports
-Manage student information for the Master of Development Practice Program, Global Studies in Human Sciences major, the International Minor in Human Sciences, and all other academic credit earned through study abroad opportunities in conjunction with the College of Human Sciences’ Office of Academic Affairs
-Interact with international vendors
-Assist the Director of Global Education with job functions related to academic programming, student clubs, University and College Committee service, Donor and Alumni relations, and travel.

Financial:
-Ensure all program accounts are billed correctly-Assist facility with filing travel reimbursements according to AU Policies and Procedures
-Assist CHS Facility and Staff with reconciling accounts both before and after travel
-Reconcile and balance accounts for the Office of Global Education, and coordinating with the College of Human Sciences Director of Business and Financial Administration as needed
-Shepherd vendor payments for all programs through final payment.

Recruiting and Promotion:
-Assist with the promotion and marketing of the Master of Development Practice, B.S. in Global Studies in Human Sciences, International Minor in Human Sciences, all study abroad programs and Global Education initiatives through internal news stories, class visits, study abroad fairs, and other promotional events; handling office social media presence and web content
-Maintain inventory of promotional materials

Note that international travel may be a component of this position.

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

It’s a Lifestyle : The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • Plans, designs, develops, executes, and/or manages strategies and programs for academic related programs/groups/services (may assist in this function rather than be solely responsible in the lower level jobs of the family).
  • Assists program head with a variety of high-level administrative/professional program support responsibilities.
  • Coordinates program/services activities to ensure relevant guidelines, specifications, policy and/or procedures are enforced and followed.
  • Provides information to and facilitates communication between administrators, faculty, staff, and students concerning program/services.
  • Maintains relevant databases to ensure accurate and accessible records.
  • May coordinate and organize courses/classes to include activities such as student registration, room scheduling, and ensuring appropriate equipment is available.
  • Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission.
  • Prepares, reviews, and edits an assortment of communications through various media outlets.
  • Plans and implements the management of resource development activities.
  • In support of the Study Abroad Program, domestic and international recruitment travel may be expected and/or attend regional and national conferences.
Minimum Qualifications

Minimum Qualifications

Education and Experience:
Level I: Bachelor’s Degree from an accredited institution in Business Administration, Marketing, Journalism, Public Relations, Human Sciences, International/Global Studies, or a related field.

Level II: Bachelor’s Degree from an accredited institution in Business Administration, Marketing, Journalism, Public Relations, Human Sciences, International/Global Studies, or a related field plus 2 years of experience in project or program administration.

Level III : Bachelor’s Degree from an accredited institution in Business Administration, Marketing, Journalism, Public Relations, Human Sciences, International/Global Studies, or a related field plus 4 years of experience in project or program administration.

Substitution for Education:
When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

-Extensive international travel and ability to communicate these experiences to
students.
-Experience interacting with different cultures.
-Experience in recruitment and coaching.
-Excellent communication and interpersonal skills
-Working knowledge of the major and minors offered through the Office of Global
Education.
-Experience with budgeting and account reconciliations.

Posting Detail Information

Salary Range
$37,900 - $72,200

Job Category
Student Affairs

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
08/31/2023

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
https://www.auemployment.com/postings/40005
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a Bachelor's Degree or higher from an accredited institution in Business Administration, Marketing, Journalism, Public Relations, Human Sciences, International/Global Studies, or a related field OR 8 years of experience to use in lieu of a Degree?
    • Yes
    • No


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