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Assistant Director of International Student Affairs

DePauw University
Indiana, United States
Salary Not Specified
Posted Date
Sep 1, 2023

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

Position will remain open until filled.

Please go to University Profile for more information about DePauw.


The Assistant Director reports directly to the Director of International Student Affairs and assists in the administration of the International Student Affairs office, supporting the DePauw international community. Working collaboratively with the Director of International Student Affairs and colleagues at DePauw, the Assistant Director plans and implements programs that support international students well-being, belonging, inclusion, and success on campus. The Assistant Director, as a DSO (Designated School Official) assists in maintaining student immigration records, advising students on immigration regulations and concerns, and supporting students as they pursue opportunities in the US that entail additional immigration-related paperwork, such as CPT, OPT, and on-campus employment. In addition, the Assistant Director assists in providing tailored sociocultural and academic support to students through one-on-one meetings, helping to ensure that every international student on campus receives the necessary support to thrive in their undergraduate studies and beyond.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Immigration Advising and Regulatory Compliance:
  • Serves as a Designated School Official (DSO)
  • Advises international students on immigration regulations, policies, and procedures
  • Updates SEVIS database with current student information
  • Interacts with all relevant governmental agencies as needed including, but not limited to SEVP, USCIS, ICE, CBP, SSA, IRS
  • Assists with CPT and OPT work authorizations
  • Plans and executes workshops for students on CPT, OPT, and Tax
  • Stays current with immigration/regulatory updates as well as developments in international education
  • Assists in documentation management of immigration and other essential records through Terra Dotta Software, Box, and other filing systems
Administration, supervision, and interdepartmental collaboration:
  • Assists in planning and executing the International Student Orientation
  • Selects international student ambassadors (including Lead Ambassadors) through a competitive application and interview process, in collaboration with prior year's Lead Ambassadors and the Director
  • Trains international student ambassadors with Lead Ambassadors and the Director
  • Collaborates across departments to ensure there is equitable campus-wide support for international students and to promote an understanding of the international student experience
  • Assists in the review of institutional and departmental policies and procedures to ensure compatibility with immigration regulations
  • Serves on campus-wide committees, as needed
  • Works with colleagues in other departments (CARE, EAP, Housing, etc.) to support students in crisis
  • Serves as a liaison and advocate with faculty/staff regarding student needs
  • Supports the Director in the implementation of strategic planning, including updating and improving immigration-related policies and procedures
  • Assists in data collection and program reports.
Other International Student Support
  • Oversees the Hoosier Hospitality Program and Global Partners Program
  • Works with the Director to develop, plan, implement, and execute programs and services for the international student community
  • Liaises with student organizations and advises them on programming and guidelines
  • Meets with students of concern as identified by campus partners (CARE, EAP, Housing, etc.) or ISA staff
  • Serves as the primary contact for international exchange students
  • Works collaboratively with campus partners including First Year Experience, Student Success, CARE, Off-campus Programs, the Registrar's Office, EAP, and others
  • Other duties at the discretion of the Director of the Office of International Student Affairs.

Competency Statement(s)
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Active Listening -- Ability to actively attend to, convey, and understand the comments and questions of others.
  • Adaptability -- Ability to adapt to change in the workplace.
  • Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
  • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Customer Oriented - A desire to serve both external and internal clients by focusing effort on meeting the clients' needs, understanding their concerns, and seeking to build trust.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
  • Interpersonal - Ability to develop and maintain relationships with others.
  • Leadership -- Ability to motivate and guide others to ensure performance in accordance with clear expectations and goals. It involves attracting, supporting, developing, and retaining a talented and diverse workforce.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Presentation Skills - Ability to effectively present information publicly.
  • Project Management - Ability to organize and direct a project to completion.
  • Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
  • Reliability - Ability to be dependable and trustworthy.
  • Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
  • Strategic Planning -- Ability to develop a vision for the future and create a culture in which the long-range goals can be achieved.
  • Team Builder - Ability to help ensure that team members are invested in team activities and decisions, and that the team works together to achieve a goal.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.
Education : Bachelor's degree required, graduate work in international education, international area studies, counseling, higher education, or cultural studies preferred.

Experience: Minimum of three years' experience in an international education office with student advising required. Knowledge of F-1 and J-1 immigration advising required.

Communication/Language: Strong: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Experience with word processing, spreadsheets, databases, and website management highly desirable. MS Office Applications and Google Applications.

Other Requirements:
  • US citizenship or permanent resident (required by federal regulations to be a DSO).
  • Knowledge of non-resident alien tax issues preferred.
  • Facility in a modern foreign language preferred.
  • Previous study and/or work abroad preferred.
  • Excellent event-planning, communication and presentation skills required.
  • Ability to handle multiple responsibilities simultaneously required.
  • Ability to work well independently and collaboratively with students, faculty members and administrators required.
  • Ability to take initiative.

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