Community Education & Services Program Specialist
See Position Description
Kentfield & Indian Valley (Novato) - In
Extended Priority Screening Date: October 8,
Open Until Filled
UPDATE: This is a part-time position, .80 FTE, 30
All application materials must be received by the Priority
Screening Date in order to be considered during the initial
screening. Applications received after this date maybe considered
thereafter at the discretion of the College until the position is
filled. This position performs its duties on both
the Kentfield and Indian Valley (Novato) campuses, so if not
already residing within the Bay Area, the successful candidate must
be willing to relocate.
Applicants should be prepared that, if selected to
interview for a position at the College, interviews may be held in
person or remotely, depending on the District's
College of Marin strives to embrace diversity in all forms: it
strives to be an Inclusive community that fosters an open,
enlightened and productive environment and demonstrates sensitivity
to and respect for a diverse population.
COM serves a county population of approximately 250,000 residents.
Based on 2020-2021 academic year credit enrollment data, the
diversity of students at the college includes greater
representation than the county with regards to enrollment by
Hispanic/Latino (30% of enrollment), Asian (7%), Black/African
American (3%), and Multi-racial (6%) students.
College of Marin does not discriminate in employment on the basis
of, or perception of, race, ethnic group identification, ancestry,
color, religion, age, sex, national origin, sexual orientation,
physical disability, mental disability, gender, gender identity,
gender expression, marital status, medical condition, pregnancy,
genetic information, family and medical care leave,
military or veteran status, or prior record of arrest or
conviction, and is subject to Title IX of the Education Amendments
of 1972, Title VII of the Civil Rights Act of 1964 as amended,
Civil Rights Act of 1991, Americans with Disabilities Act of 1990,
and Section 504 of the Rehabilitation Act of 1973. In accordance
with Executive order 11246 (as amended), the College of Marin is an
Equal Opportunity Employer.
The job of Community Education & Services Program Specialist is
done for the purpose/s of providing a wide variety of
administrative duties related to program planning and
implementation, schedule publication and website design and
maintenance, supervising the CES department, providing support to
assigned administrator, ensuring compliance with program financial,
legal and administrative requirements; and coordinating the broad
array of services provided to students, instructional, support
employees and the community.
- Acts as campus liaison for a variety of external parties and
responds to inquiries (e.g. public agencies, private business,
trends, enrollment, facility space/usage requirements) for the
purpose of providing information scheduling classes, facilitating
communication between parties, providing direction and establishing
- Administer space management for the District for all facilities
rentals and any weekly/weekend special events for the purpose of
coordinating communication, building conditions (heat/air) and
security and custodial assignments on a weekly basis.
- Compiles data from a variety of sources for the purpose of
complying with financial, legal and/or administrative
- Composes documents (e.g. correspondence, flyers, course
descriptions, production and facilities calendars) for the purpose
of documenting events, providing and or requesting information for
attracting registration and community participation in college
- Coordinates curriculum scheduling for the purpose of ensuring
that the department is in compliance with state and college course
approval requirements, as well as maintaining an appealing and
current program for the purpose of attracting
- Coordinates and edits quarterly noncredit class schedule for
all areas that submit information or the purpose of providing
accurate and complete information to the public.
- Coordinates and facilitates a variety of complex department
projects (e.g. faculty evaluations, facility rentals, the Nursing
Home/Senior Day Program, bidding, printing and distribution of the
quarterly noncredit schedule ) for the purpose of ensuring
compliance with contracts and/or efficiency and continuing
financial success of the department .
- Coordinates and monitors part-time faculty
- Designs, builds, uploads and maintains quarterly department
website for the purpose of ensuring that website information is
current and presented in an attractive and user friendly
- Develops and maintains room matrix for classes and classroom
reservations for the purpose of ensuring facilities availability,
meeting the requirements of faculty and resolving scheduling
conflicts for the noncredit program.
- Maintains a variety of documents, files and records (e.g.
course approvals, outlines and scheduling, pre-production of
noncredit schedule, course completions certificates, DMV documents
etc.) for the purpose of providing up-to-date reference and
ensuring availability of documentation as may be required for
future audit, reference and/or adhering to regulatory contractual
- Orients new personnel regarding appropriate school and district
practices for the purpose of effectively assimilating new personnel
into program operations.
Prepares a variety of written materials (e.g. reports, budgets,
attendance audits, billings, schedules, calendars, etc.) for the
purpose of documenting activities, providing written reference
and/or conveying information.
- Procures supplies, equipment, facilities and/or staffing for
the purpose of meeting the requirements of the Community Education
- Researches a variety of information for the purpose of
providing information and/or recommendations and/or addressing a
variety of administrative requirements.
- Supervises office staff for the purpose of meeting work
- Supports assigned administrative personnel for the purpose of
providing assistance with their administrative
- Other duties as assigned.
Assists other personnel for the purpose of supporting them in the
completion of their work activities.
Requirements & Desirables
1.) Job related experience with increasing levels of
2.) An Associate's and/or Vocational School degree with study in
job related area; and
3.) Demonstrated sensitivity to and an understanding of the diverse
academic, socioeconomic, cultural and ethnic backgrounds,
disabilities and learning styles of community college students and
KNOWLEDGE, SKILLS & ABILITIES (Desirable Attributes
are required to perform multiple highly complex
technical tasks with a frequent need to upgrade skills due to
changing job conditions. Specific skills required to satisfactorily
perform the functions of the job include: analyzing data; operating
standard office equipment including pertinent software
applications; planning and facilitating projects; performing
standard bookkeeping procedures; preparing and maintaining accurate
records; conflict management and strong organizational skills. Use
of new or additional equipment brought about by new technology
shall be incorporated consistent with the level of responsibility
and complexity of this job.
is required to perform algebra and/or geometry;
read technical information, compose a variety of documents and/or
facilitate group discussions; and solve practical problems.
Specific knowledge required to satisfactorily perform the functions
of the job includes: standard accounting principles and practices;
Internet capabilities and web page design and management; web
editing software (i.e. Visual Page Frontpage, Dreamweaver); HTML
programming; formatting graphics; and strong writing skills
including concepts of grammar and punctuation.
is required to schedule a significant number of
activities; routinely gather, collate, and/or classify data; and
use basic job related equipment. Flexibility is required to work
with others under a wide variety of circumstances; analyze data
utilizing defined but different processes; and operate equipment
using standard methods of operation. Ability is also required to
work with a significant diversity of individuals and/or groups;
work with data of different types and/or purposes; and utilize job
related equipment. In working with others, problem solving is
required to analyze issues, create plans of action and reach
solutions; with data it is moderate; and with equipment it is
limited. Specific abilities required to satisfactorily perform the
functions of the job include: adapting to changing work priorities;
communicating with diverse groups; working as part of a team;
maintaining confidentiality; meeting deadlines and schedules;
setting priorities; working with constant and sustained
interruptions; working with detailed information/data.
CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to
complete the following:
REQUIRED APPLICATION DOCUMENTS
- In accordance with Federal Law all employees must provide proof
of eligibility to work in the United States.
- Criminal Justice/Fingerprint Clearance.
- California Education Code, Section 87408.6 requires persons
employed by a community college in an academic or classified
position to submit to a TB risk assessment developed by CDPH and
CTCA and, if risk factors are present, an examination to determine
that he or she is free of infectious TB; initially upon hire and
every four years thereafter.
- DISASTER SERVICE WORKERS: All Marin Community College District
(MCCD) employees are designated Disaster Service Workers through
state and local law (California Government Code Section 3100-3109).
Employment with the MCCD requires the affirmation of a loyalty oath
to this effect. Employees are required to complete all Disaster
Service Worker-related training as assigned, and to return to work
as ordered in the event of an emergency. For more information,
please see the MCCD Emergency Operations Plan.
- Candidates applying for positions with the Marin Community
College District may be disqualified from consideration should
their conviction history not meet the standards established under
the California Education Code.
The following documents must be attached to your application in
order to render it complete. Use the Attachment Type indicated in
parentheses when making your attachments.
Supplemental & Salary Information
- Cover Letter (cover letter) describing your interest in the
position, including how you meet the minimum and preferred
requirements and are qualified to perform the essential functions
as listed in this job posting. (cover letter)
- Resume (resume)
- Transcript conferring Associate's degree or showing whatever
coursework you have completed and are using as the basis for your
application as described in Requirement #2, above, if
- STATEMENT: Please provide a
response to the following prompt (one page maximum) College of
Marin's commitment to educational excellence is rooted in providing
equitable opportunities and fostering success for all members of
our diverse community. Practices and outcomes related to diversity
and inclusion are vital measures of institutional excellence.
How would you contribute to College of Marin's
effort of enhancing diversity in a meaningful
Responsibilities include: working independently under broad
organizational guidelines with supervision focusing on results;
directing other persons within a department, large work unit and/or
across several small work units; and monitoring the use of funds.
Significant utilization of resources from other work units is
required to perform the job's functions. There is a continual
opportunity to significantly impact the organization's
The usual and customary methods of performing the job's functions
requires the following physical demands: some lifting, carrying,
pushing and/or pulling; some climbing and balancing; some stooping,
kneeling, crouching and/or crawling; significant reaching,
handling, fingering and/or feeling. Generally the job requires 80%
sitting, 10% walking and 10% standing. The job is performed under
minimal temperature variations, a generally hazard free
environment, and in a clean atmosphere.
Kentfield & Indian Valley Campus (Novato)
Full-time Equivalent: .80 -
Months per Year:
Monday - Friday
30 hours per week
NOTE: The College is closed on Fridays during the summer period,
when the work schedule may change according to departmental
Starting Salary Range:
$36.01 to $39.72 per hour
(Step 1 to 3). Normal entering step is Step 1.
Please refer to our Human
web site for salary schedules.
Employees in classifications represented by the California
School Employees' Association (CSEA)
Chapter 196 and are
required to comply fully with the CSEA/Marin Community College
District (MCCD) Collective Bargaining Agreement. General
information regarding rights and responsibilities under the
Agreement can be found in the Collective Bargaining Agreements
section of our Human Resources site. CSEA
employees are also members of the California Public
Employees Retirement System (CalPERS), to which
the member contributes up to 8% of their reportable
compensation on a monthly basis.
Applications must include the documents listed in the Required
Documents section to be rendered complete; incomplete applications
will not be accepted. Screening will begin after the priority
screening date. Applicants selected to interview will be contacted
to schedule an interview appointment with the screening committee;
however, applicants will be notified of their status, either way,
following the screening. Candidates forwarded by the committee
following the first interview may be invited for a second
interview. Regrettably, College of Marin is not able to offer
reimbursement for travel to interviews at this time.
To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/4176802/community-education-services-program-specialist?pagetype=promotionalJobs