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High School and Statewide Initiatives Specialist

Posting Details

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More

Position Title

High School and Statewide Initiatives Specialist

About this Opportunity

Are you passionate about supporting high school students as they prepare for college? We are seeking a dynamic, creative, and team-oriented High School and Statewide Initiatives Specialist who can provide vision and direction in all aspects of the high school enrollment program. The person in this position works closely with and builds relationships with school counselors and teachers at partner high schools to develop a strong Dual Credit program. The High School and Statewide Initiatives Specialist is a full-time position focused on championing high school students and managing the growth, development, and promotion of the Dual Credit program.

The salary range for this opportunity is $39,000 – $42,800 annually.

Our Statement on Inclusiveness

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Benefits and Community

Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
  • Affordable Healthcare

  • Retirement

  • Tuition Remission (For eligible employees, their dependents, and spouse)

  • Paid Parental Leave

  • Professional Development

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:


Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Contribute to the success of the Dual Credit Program through the following functions:
-Identify, grow and maintain relationships with delivery sites (high schools) via outreach to promote the dual credit program to high schools throughout the state of Indiana
-Recruitment efforts with high school students as well as their parents
-Manage the dual program application process, advocate for exceptions regarding admissibility
-Develop and deliver learner orientation to students and parents
-In an advisory capacity, provide guidance to students with regard to issues and scenarios that will impact their registration into the dual credit program
-Evaluate and analyze various processes and procedures involved with the dual credit program and make recommendations regarding improvements to enhance the success of the dual credit program along with retention strategies.

Minimum Education

Bachelor’s degree from an accredited institution.

Minimum Experience

At least one year of experience in teaching, counseling, advising, online/distance program support/administration, or other relevant area.

Minimum Other

Excellent oral and written communication skills; high degree of commitment to customer service; strong focus on detail and task completion; highly organized with good analytical skills; competency in the use of word processing, spreadsheets, database, email, and internet applications; possess and maintain a valid driver’s license and be insurable under the university’s auto fleet policy; ability to travel to area high schools.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Additional years of administrative and customer service experience. Proficient use of a CRM (Customer Relationship Management) tool and/or an SIS (Student Information System), preferably Banner; At least one year of proficient use of Microsoft Office Suite tools, including a minimum of Word and Excel software.

Preferred Other

Direct experience assisting college-level students; additional years of related experience. Project-based work group and/or management experience.

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Student employees.

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

There's more to discover IN Indiana! Visit the following link to learn more:

IN Indiana


Division of Online & Strategic Learning:173020

Department Information

Department Email or Phone Number

Duties & Responsibilities



Job Duty

Identify, grow and maintain delivery sites via outreach to statewide high schools; develop and deliver presentations on-site to prospective delivery sites’ personnel. Gather and analyze information regarding potential delivery sites and provide recommendations to director.



Job Duty

Lead the facilitation efforts of the high school dual credit program and other statewide initiatives, and collaborate with dual-credit instructors, high school counselors, high school students and their parents, and Ball State academic department personnel to ensure the success of the program.



Job Duty

Contribute to the achievement of recruitment and retention goals by attracting high school students and their parents via recruiting efforts for the dual credit program; develop and deliver presentations about the program to high school students and their parents in order to recruit students; serve as an ambassador of BSU, representing the institution at public-facing programs and engagement activities for the high school population; encourage prospective dual-credit students to consider attending Ball State upon graduation from high school.



Job Duty

Assess marketing and communication needs for the program, and through collaboration with the Division’s internal marketing and communication team and undergraduate admissions and recruitment staff, develop strategies and marketing and recruitment for statewide delivery.



Job Duty

Develop and deliver learner orientation to both students and their parents to increase knowledge about the program and pre-registration considerations. In an advisory capacity, provide guidance and counsel to students with regard to issues and scenarios that will impact their registration into the dual credit program.



Job Duty

Manage the dual program application process, evaluate student applications for dual-credit students to determine admissibility according to established standards, and serve as an advocate for exceptions regarding admissibility; guide students’ registration in the portal according to established enrollment protocol, in support of registration outreach functions which may differ among individual high schools.



Job Duty

Analyze, make recommendations, and implement process improvements regarding electronic and digital technology that enhances the high school dual credit information management systems, processes, and services.



Job Duty

Serve on a variety of team and small group projects, as well as independently manage individual projects, related to strategic learning and student success.



Job Duty

Supervise student employees by planning, assigning, and reviewing appropriate student responsibilities and workload.



Job Duty

Seek and perform other related duties as assigned.



Job Duty

Maintain regular and predictable attendance.

Posting Detail Information

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Undergraduate Transcripts
  2. Master's Transcripts

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