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Director of Event Management & Protocol

Posting Details

Title Information

Security Sensitive Position?
Yes

Hours of Work
8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number
TSU202931

Official TSU Title
Director of Event Management & Protocol

Grant Title
N/A

Job Description Summary / TWC Summary

The Director of Event Management and Protocol is a key member of the University advising the University leaders in all areas related and managing highly visible, overarching campus activities that advance Texas Southern University objectives, particularly those that raise campus visibility and support the constituents of the university including students, faculty, staff, and the community.
The Director oversees the team responsible for coordinating and consulting on program issues, events, ceremonies, graduation, and dignitary visits sponsored by divisions throughout the campus community, setting the stage for introducing potential partners and advocates to the excellence and innovation that are hallmarks of Texas Southern University’s programs, faculty and students.

Essential Duties Summary
  • Serves as the liaison to the Office of the President in scheduling university-wide participation at events.
  • Develops a strategic annual events budget in collaboration with the Chief of Staff.
  • Develop and manage contracts with clients, including negotiating agreements, compliance with accounting and reporting requirements, and ensuring delivery of data products
  • Supervises budgetary planning for each event, ensuring compliance with the State of Texas and the University regarding purchasing and financial policies.
  • Oversight and hands-on attention to ensuring that all activities, from major campus-wide signature events to Office of the President-hosted activities, stay within budget and ensuring compliance with funding rules.
  • Holds events staff responsible for strict adherence to pre-approved events budgets.
  • Ensures the timely reconciliation of event expenditures and prompt payment of expenditures by and to internal and external partners.
  • Serves as a talent manager for staffing, including volunteers, both within Event Management and Protocol and the campus community in order to assemble the complement of staff and volunteers vital to the success of major projects.
  • Has full responsibility and accountability for high-profile events that provide important forums for interactions with community leaders, elected officials, volunteer organizers and business leaders.
  • Serves as the campus resource on developing and maintaining campus protocols including social and event etiquette for all aspects of events.
  • Provides leadership to the Texas Southern University campus as the expert dedicated to the development of dynamic public events that strategically promote Texas Southern University.
  • Research emerging technologies and apply them to program functions to improve capacity and efficiency.
  • Continuously identify areas for improvement and make recommendations to the management team
The successful candidate must be self-motivated and have:
  • Strong leadership/management skills, including skills to lead, direct, mentor, evaluate and motivate staff.
  • Strong knowledge of program management, including comprehensive staff and budget administration.
  • Strong political acumen and skill in judgment, decision-making and problem recognition, avoidance and resolution.
  • Strong knowledge of all aspects of event management and production and public relations.
  • Strong knowledge of the campus, its vision, mission, goals, programs, policies and infrastructure.
  • Strong interpersonal communications skills to build and foster a collaborative and cooperative work environment and build to maintain good working relationships with all organizational levels and outside constituencies.
  • Strong knowledge of management principles, policies, concepts and best practices and skill to select, train, mentor, evaluate and, as required, take disciplinary action with subordinate staff.
  • Strong interpersonal skills
  • Excellent organizational skills
  • Attention to detail
  • Reliability
  • Ability to work independently and collaborate with other Division staff to achieve common goals
  • Ability to communicate effectively in verbal and written form, including preparing technical reports
  • Ability to establish and maintain effective working relationships with public officials, field professionals, coworkers, and customers
  • Ability to accept changing work tasks in a dynamic team environment
  • Ability to engage in preparing proposals and cost estimates
% FTE

1.0

Hiring Range
Commensurate with experience.

Education

Bachelor’s degree in a related area and/or equivalent experience/training.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Requires excellent verbal and written communication skills and organizational and time management skills. Ability to manage complex systems and multiple projects and adhere to strict deadlines. Must have the ability to use personal computers and Microsoft Office software such as Word, Excel, PowerPoint, Banner, Events Management Systems, and other job-related databases and software. Knowledge of technical accounting, including reporting of financial accounting data; the ability to create and project budgets over multiple years; monitor, collect and record fiscal data; and create financial reports. Excellent oral and written communication skills. Excellent organizational skills.

Work Experience

Requirement 7 – 10 years of related experience.

Previous supervisory/managerial experience preferred.

Working/Environmental Conditions

Prolonged standing and/or walking.
Handling lightweight objects.
Using or carrying equipment.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

Open Until Filled (overrides close field)
Yes

Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree in a related area and/or equivalent experience/training?
    • Yes
    • No
  2. * Do you have seven (7) to ten (10) years of related experience?
    • Yes
    • No
  3. * Do you have previous supervisory/managerial experience?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Official Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3


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