Global Programs Coordinator

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking a Global Programs Coordinator to join our team!

Summary: The Global Programs Coordinator coordinates a range of services for Earlham College off-campus programs and international internships. Responsibilities of the position are described below. This position reports to the Senior Director of Off-Campus Programs in the Center for Global Education.

Essential Functions:

Program Coordination (50%)

• Support all aspects of a designated portfolio of semester off-campus programs, including the Border Studies Program and Tibetan Studies: marketing and recruitment; reviewing applications and coordinating selections and acceptances; collaborating with the Senior and Executive Director of Off-Campus Programs to plan and instruct the program predeparture course; supporting students prior to and during the program; and maintaining regular communication with program providers and on-site staff
• Assist and support Epic Advantage interns and program participants with visa application processes, flight purchases and reimbursements, intercultural preparation, and other tasks as needed
• Research and maintain up-to-date information regarding international travel requirements, including visa acquisition procedures and areas of elevated travel risk
• Create print/online and social media promotional content as part of marketing and outreach efforts aimed at current and prospective students/parents

Advising (25%)

• Help students identify and select appropriate off-campus programs and provide information about the application process
• Serve as primary CGE contact for students participating in Border Studies, Tibetan Studies, and a designated portfolio of semester off-campus programs, and assist students to prepare and meet program requirements
• Meet with students one-on-one and in small groups to discuss the preparation process for international travel relevant to their Earlham/Epic Journey experience (e.g., obtaining required travel authorization/documentation, considering destination-specific logistical and intercultural issues, and addressing risk-management concerns, etc.)
• Respond to requests for international travel information from multiple stakeholders in a timely and professional manner

Student Sessions (10%)

• Facilitate information sessions and program-specific Cross-Cultural Explorations - Pre sessions for Border Studies, Tibetan Studies, and a designated portfolio of semester off-campus programs
• Work with Senior Director of Off-Campus Programs to plan and co-instruct Cross-Cultural Explorations – Pre and Cross-Cultural Explorations – Post courses 2

Terra Dotta Point Person (10%)

• Serve as one of two primary CGE contacts for Terra Dotta
• Assist in trouble-shooting when issues arise
• Train new Terra Dotta users in the CGE
• Maintain, update, and add content in Terra Dotta as needed

Other Projects as Assigned (5%)

• Assist with CGE enrichment programming during academic breaks/holiday period
• Participate in the life of the College through service on committees and attendance at faculty meetings, convocations, and other events
• Travel for conferences, site visits, and other professional development opportunities as appropriate
• Carry out other projects or responsibilities in the CGE as requested or needed

Qualifications

• Bachelor’s Degree is required, Master’s preferred.

• Significant experience in international, intercultural, and/or diversity education
• International or intercultural experience (studying, living, traveling, working)
• Demonstrated skill in working effectively with members of diverse cultural groups
• Prior work experience in higher education or closely allied areas
• Experience in student advising or closely allied areas
• Proficiency with Microsoft Office
• Excellent written/verbal/interpersonal communication skills
• Attention to detail, accuracy, organizational, project management, and problem-solving skills
• Ability to interact effectively in a team environment with diverse groups of people
• Ability to maintain confidentiality
• Ability to work both independently and collaboratively in a fast-paced office

Preferred Qualifications:

• Master’s degree in international education or related field or 1-2 years of related experience
• Proficiency in one or more languages other than English
• Knowledge of current professional practices and challenges in off-campus study programming
• Knowledge of or experience in liberal-arts settings in higher education
• Familiarity with higher-education contexts in other countries
• Experience with Terra Dotta or similar application management system
• Be a positive example and resource to all Earlham Students

The review of applications will begin immediately and continue until the position is filled.

To Apply

• Please submit the following application materials through our Earlham Careers Portal
• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• Resume
• List of Three References with Contact Information

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.