Administrative Assistant, Chemistry & Physics

Overview of Administrative Assistant

This is a limited duration position and is anticipated to end after one year.

The Administrative Assistant for the College of Engineering and Sciences will support the Department of Chemistry and Physics. The successful candidate will handle administrative tasks, including, but not limited to, managing Purchasing Card operations, paying invoices, and placing orders via the Ariba system. This position may travel to the Westville campus.

Pay:

• $17.00 - $22.00/hour

Schedule:

• Monday - Friday, 8 am - 5 pm

Duties and Responsibilities of Administrative Assistant

• Handling financial matters including distributing, tracking, and reconciling Purchasing Cards, payment of invoices, placing purchase orders in and making purchases through the Ariba procurement system
• Managing the day-to-day office functions within the Department Chemistry and Physics, including answering phones, greeting students, schedule and maintain calendars, reserve rooms, arrange events, managing student workers, and tracking office supply needs
• Schedule courses in Unitime
• Collect data for use in Workload reports, presentations and meetings. Submit course evaluation data each semester
• Prepare and process hiring forms for Limited Term Lecturers, grad assistants, and student workers

Benefits of Administrative Assistant

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.

PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

Education

• Requires a high school diploma/GED

Experience

• Two years’ previous administrative support experience required
  
  
• Ideal candidate will have previous experience working in a college environment
  
  

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

FLSA Status
Non-Exempt