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Recruiting Coordinator

Rhode Island School of Design
Rhode Island, United States
Salary Not Specified
Posted Date
Aug 29, 2023

Job Summary

Rhode Island School of Design is actively seeking a one-year term Recruiting Coordinator to join its Human Resources Department. The Human Resources team partners with campus colleagues to attract, retain, develop, and reward a diverse workforce. We strive to enhance the experience of all employees and to foster an environment that values respect, teamwork, diversity, and inclusion. Our team works proactively to create an environment that respects the whole person.

This is an exciting opportunity to join a dynamic and dedicated team while supporting the recruitment process. The Recruiting Coordinator provides support to the Talent Acquisition team and the Human Resources Department. Ensuring that all candidates receive thoughtful and engaging messaging throughout the hiring process, this position partners with Talent Acquisition Partners and other internal stakeholders to ensure a positive and welcoming candidate interview experience. The Recruiting Coordinator assists with the onboarding process ensuring that new hires have the information they need and complete their Workday items to be ready for the start of employment. The person in this position prepares materials for advertisement that represents a top-tier College and reflects our values of and respect for teamwork, diversity, and inclusion. Acts as the first point of contact for in person visitors or incoming phone calls to the HR office.

We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

Essential Functions
  • Schedule and coordinate virtual and on campus interviews and related meetings including, but not limited to, securing locations and meeting rooms for panel and/or committee members, handling candidate travel arrangements, and catering. Handle logistics in a manner that ensures a positive candidate experience and supports diversity and inclusion. Provide interviewers with materials, collect and file feedback forms.

  • Assist HR/Talent Partners with assigned recruiting responsibilities by initiating the electronic job requisition process, preparing ad copy, posting internal and external positions, recording advertising, sourcing applicants, maintaining recruitment records, and as assigned, issuing timely notifications to applicants regarding their status.

  • As directed, act as liaison between talent team and/or hiring managers and external staffing agencies to identify qualified candidates to fill temporary roles.

  • Collect new hire materials from Talent and HR Partners; create and maintain personnel files for all new hires ensuring that personnel files contain only information pertinent to employee records and are maintained in accordance with department protocols. Maintain sensitive paper and electronic files and records and archive materials as needed. Ensure purge process of paper files for terminated employees.

  • Act as first point of contact for in person visitors or incoming phone calls; answer routine inquiries; and route inquiries to the appropriate staff member for assistance for specialized and/or complex issues, utilizing skills and competencies to foster and promote a welcoming and respectful environment and culture.

  • Provide new hires with offer letters, instructions for first day logistics, answer or facilitate responses to their questions. Assist new hires with completing necessary onboarding tasks in Workday. May draft offer letters and related materials that enable timely communication with newly hired employees to facilitate the new hire process.

  • May initiate background check process and review all results, update records in accordance with internal procedures and timely inform hiring partners of issues for resolution. Troubleshoot issues with new hires/newly assigned background checks to ensure smooth process toward timely results, as well as integration and related operational issues.

  • Monitor reports to ensure compliance with timely completion of onboarding tasks including I-9, background check results and other requirements in accordance with department policy and protocols. Ensure compliance by completing I-9 documentation for non-student employees, immigration tax tools and recordkeeping documents.

  • Maintain confidentiality in a busy office setting; recognize and appropriately handle highly sensitive and confidential information.

  • Retrieve, sort and distribute mail for the department.

Additional Functions:
  • May assist with special projects, as assigned.

  • Provide back-up support to monitor the HR email inbox; answer routine inquiries and route inquiries to the appropriate staff member for assistance for specialized and/or complex issues.

  • May be assigned recruiting responsibilities for non-agency temporary staffing needs.

  • Perform other related duties as may be required.

  • Excellent organizational skills, interpersonal skills, and verbal and written communication skills

  • Strong attention to detail and demonstrated ability to manage multiple priorities

  • Ability to work with ethnically, culturally, and socially diverse staff, faculty, and other constituencies.

  • Highly skilled with computer software including Microsoft Office (Word, Excel), Google Suite, and web browsers and with general office machines and procedures.

  • Prior HRIS and/or ATS experience a plus.

  • Demonstrated ability to exhibit a high degree of confidentiality.

  • A sense of flexibility, and willingness to perform a variety of tasks and duties.

  • Associate's degree required or equivalent education and experience.

  • Minimum of three years of related administrative experience, preferably in human resources.



Work Schedule

35 hours/week; 12 months/year

Employment Status

Full-time; Fixed Term; Non-exempt



Work Modality


Documents Needed to Apply

Resume (required)

Cover Letter (required)

Salary Grade Structure

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Human Resources

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