Part-Time Departmental Assistant

Part-Time Departmental Assistant


SALARY: $20.00 per hour

OPENING DATE: 8/28/2023

CLOSING DATE: 9/18/2023 11:59 p.m.

UNIT: Unaffiliated (Part-time)

DEPARTMENT: College Assembly and the Center for the Enrichment of Learning and Teaching (CELT)

REPORTS TO: Chair, College Assembly and Director, CELT




PRINCIPAL RESPONSIBILITIES:

1. Organizes and coordinates the administrative workflow.
2. Coordinates complex departmental projects from inception through completion.
3. Provides primary secretarial support to the departments.
4. Identifies problems and/or inconsistencies in the record system and provides for their solution or correction.
5. Maintains Administrator's files, calendar, and correspondence.
6. Prepares correspondence, complex technical and/or statistical reports, agenda, and minutes of meetings.
7. Arranges, participates in and implements, as directed, meetings and conferences.
8. Participates in the training and motivation of other support staff.
9. Provides students, employees, or department members with information and directs them to appropriate resources.
10. Operates office equipment.
11. Maintains accurate files and records via manual or computerized systems.
12. Orders office supplies and instructional/administrative materials as needed.
13. Sorts and distributes mail within the department.
14. Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent
• Previous work experience in an academic area/college/school setting
• Strong computer skills with knowledge of Microsoft Windows and Microsoft Office
• Self-motivated with excellent analytical and organizational skills
• Accuracy and close attention to detail
• Strong communication skills necessary in order to deal with a multi-faceted office environment, students, and the general public
  
  

PREFERRED QUALIFICATIONS:

• Associate degree
  
  

SUPPLEMENTAL INFORMATION:

SCHEDULE: 10-Month Position (September 1 through June 30 annually)

20 hours per week: Monday through Thursday