Office Assistant, PT

Posting Details

Posting Number S01490 Position Title Office Assistant, PT Internal Position Title Office Assistant Department Biological & Hlth Sciences Div Position Type Staff Job Family Classified Job Summary
College of Lake County is seeking a part-time Office Assistant to support our Biological and Health Sciences Division. Under the supervision of the Associate Dean of the Biological and Health Sciences Division, the Office Assistant responds to requests for information both in-person and over the telephone, and provides clerical support to faculty and staff for the Biological and Health Sciences; and Communication Arts, Humanities and Fine Arts divisions.

Regular Part-Time Board established positions earn Vacation and Sick Leave and Tuition waiver for CLC classes and Tuition Reimbursement for advanced degrees. In addition, employees are eligible to participate in the State University Retirement System ( SURS )

The College of Lake County is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County, CLC was ranked #15 on the Forbes list of Top 100 Employers in the State of Illinois for 2019. Required Qualification
1. High school diploma, or equivalent.
2. Previous office experience.
3. Proficiency in using Microsoft Word to create and edit documents.
4. Proficiency in use of Microsoft Excel to create and edit spreadsheets.
5. Evidence of excellent customer service skills. Desired Qualifications
1. Knowledge of academic programs at community colleges, including career/technical education and transfer programs.
2. Knowledge of Canvas or other learning management systems.
3. Knowledge of PeopleSoft human resource management system.
4. Experience using Zoom and Microsoft Teams for collaboration. Posting Date 08/27/2021 Closing Date 09/24/2021 Expected Start Date Special Instructions Summary Pay Rate $12.00 per hour Full-Time/Part-Time Part-Time Location Grayslake Total Hours per week 20.00 Work Schedule
Monday through Thursday, 2:30 p.m. to 7:30 p.m. Hours may vary. Software Testing Required Excel, MS Word Interview Process Requirements None EEO Statement
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE /AA/M/F/D/V Summary of Essential Functions
Customer Service (50%)
1. Provide information to students and the public regarding courses and college policies.
2. Provide faculty with policy information and student information as requested and appropriate.

Data Entry/Filing (40%)
3. Prepare and photocopy documents for faculty and division staff.
4. Assist in acquiring and distributing supplies for division faculty use.
5. Assist in clerical aspects of the hiring process for faculty and staff.

Other (10%)
6. Serve as liaison to ensure communication across division staff that work daytime and evenings.
7. Complete required job training.
8. Perform other related duties as assigned. Posting Specific Questions - supplemental questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have previous office experience?
   • Yes
   • No
3. * Do you have experience working with the public or customer service?
   • Yes
   • No
4. * Do you have experience using PeopleSoft software?
   • Yes
   • No
5. * Do you have familiarity with online classroom management systems (e.g. Canvas)?
   • Yes
   • No
6. * Do you have experience using Zoom and Microsoft Teams for collaboration?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents