Communications Associate Office of Communications, Marketing, and Public Affairs Columbia Law School

Communications Associate
Office of Communications, Marketing, and Public Affairs
Columbia Law School

Summary

The Communications Associate supports core administrative and operational functions of the Office of Communications, Marketing, and Public Affairs. Reporting to the director of operations, the associate will be responsible for a range of duties, including assisting in managing the operations of the department, including budget and other core administrative duties; facilitating job requests and other inquiries from our internal partners; project managing, trafficking, and tracking select digital and print jobs; proofreading and fact-checking as needed; and contributing to the development of ideas for creative projects. The associate should have some project management experience and be capable of managing a project independently from onboarding to delivery. Ideal candidates will thrive in a fast-paced, collaborative, creative, and solution-oriented environment. They will be eager to gain experience in a wide range of communication skills, motivated to meet a high standard of excellence and service to our clients throughout the Law School, and interested in the law, higher education, and related fields. 

Responsibilities

• Project management: Track project assets and statuses, including monitoring the department’s project management software; communicate with stakeholders/internal partners; and coordinate the work of contractors and freelancers for various deliverables. Oversee the intake/onboarding process for new project requests from clients, and project manage various print and digital projects and campaigns. Organize and maintain the Communications projects library of printed materials and digital archives of projects. Work with executive director and director of operations to develop streamlined workflows and processes for the department. Use project management software/tools to chart project milestones and track progress. Update, track, and share high-level departmental calendar of events, projects, and other essential dates and deadlines.
• Editorial: Conduct research, fact-check, and proofread a variety of print and digital content. Participate in editorial planning meetings and brainstorming sessions, record items and outcomes, and follow up on next steps as necessary. Produce digital content using the school’s CMS. Assist in a regular audit of Law School website content. Write and edit content, including profiles and news stories, as needed.
• Office operations: Manage the administrative functions of the office. Develop and implement systems to ensure task completion, efficient workflow, and proper recordkeeping. Ensure coordination and clear communication among all relevant parties. Propose and implement process improvements, and maintain institutional accounts and subscriptions. Serve as department liaison to the Law School’s Business Office. Ensure the timely processing of purchasing orders, vendor invoices, and other business office transactions and expenses; and help track the budget for the department. Communicate with vendors and freelancers to ensure timely and accurate issuing of contracts, invoices, and payments. Handle various other administrative needs as they arise. 

Qualifications

• Bachelor’s degree in English, communications, journalism, or related field required
• 2–4 years of experience in a similar role, particularly in a communications, nonprofit, or higher education environment
• Excellent written, verbal, and interpersonal communication skills
• Must be able to manage multiple projects and work with a variety of clients
• Top-notch attention to detail and some experience proofreading and fact checking; familiarity with AP style a plus
• Fluency with Microsoft Office and G Suite applications required
• Experience working in Asana or similar project management application; InDesign, InCopy, and Photoshop; and Drupal or similar web CMS platform a plus
• Must be able to work with diverse constituencies and support an inclusive work environment.

Please apply here: https://opportunities.columbia.edu/jobs/communications-associate-morningside-new-york-united-states-fe1c0c38-9229-4f21-9f09-bf8b73e9276c

Columbia University is an equal opportunity employer / disability / veteran and is committed to the hiring of qualified local residents.