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Grounds & Moving Supervisor

Rhode Island School of Design
Rhode Island, United States
Salary Not Specified
Start date
Aug 28, 2023

Job Details

Job Summary

Rhode Island School of Design (RISD) seeks a Grounds & Moving Supervisor to join its Facilities team. Facilities supports RISD’s mission by maintaining a safe and sustainable campus through planning, construction services, building operations, careful management of resources, and respectful personal interaction with the entire RISD community.

The Grounds & Moving Supervisor oversees work covering all phases of daily groundskeeping and maintenance, ensuring that RISD grounds are maintained in accordance with all applicable codes and safety regulations and are representative of a leading art and design institution, and aligned with applicable APPA standards. This position is responsible for the organization of day-to-day work and supervision of the grounds and moving staff, and prepares schedules, assigns work, provides training, and exceptional customer service to the Community. The supervisor also coordinates and interacts with external suppliers to obtain and review service offerings and price and make recommendations to management.

Essential Functions:
  • Hire, train, supervise, and ensure continued development of grounds and moving staff, ensuring compliance with departmental policies and procedures and that work is performed in a manner which supports overall strategic goals and priorities. Provide daily direction and guidance; prepare schedules and work assignments; monitor the quality of work in assigned areas and regularly evaluate and maintain weekly work performance of assigned staff; and maintain job records and review and approve employee time cards and time-off requests.
  • Inform and oversee the application of pesticides in all outdoor areas. Determine the best location of flower beds and best varieties to be planted. Layout flower beds and other decorative vegetation. Supervise heavy rigging and all moving of office furniture and institutional equipment. Assist the custodial or maintenance departments as required. Responsible for the coordination of trash pickup including communication and planning with outside contractors. Takes leadership role during inclement weather, to ensure sufficient personnel/resources to keep walkways, sidewalks, and stairs clear of snow and ice and by operating tractors, forklifts and loaders in removing snow and ice from walks, driveways, parking lots, as well as during new landscape construction.
  • Coordinate and contact suppliers for services and goods. Collect and review bids and evaluate services and pricing. Make recommendations as appropriate. May provides oversight to selected vendor(s) and/or ensure projects are done to bid specifications. Keep management abreast of status, jobs, and issues and ensure appropriate parties are notified of any changes, concerns, activity.
  • Responsible for the effective inventory processes; service, maintenance, and upkeep; and distribution of all lawn, garden, snow removal, and other related equipment and materials used by groundskeepers/movers, including processing monthly supply orders and ordering equipment.
  • Identify, test and evaluate new products, equipment, clothing and vendors as appropriate. Coordinate and review bids and make recommendations to management based on findings.
  • Serve as an initial point of contact in emergency situations. Evaluate emergency information and determine staffing needed to resolve.
  • Complete and maintain electronic records, logs and forms (i.e. 1st reports of injury, EAF). Ensure files and data are accurate and complete.
  • Ensure that all safety and OSHA regulations are observed in departmental operations by actively enforcing safe working practices and safety programs as established by RISD EHS and promoting proper working habits. Ensure staff receive all relevant training and information by disseminating and reviewing materials, literature, and delivering training as assigned.
  • Respond to maintenance and emergency calls on a 24-hour basis.
  • Safely operate RISD vehicles and equipment to transport materials and navigate campus.
Additional Functions:
  • Perform related assignments as requested, including but not limited to overseeing new landscape installations and install and maintain leach fields.
Required Knowledge/Skills/Experience:
  • Ability to operate machines used in grounds work.
  • Must be able to work with and communicate effectively with a wide variety of individuals from diverse backgrounds using both verbal and written communication skills.
  • Experience using Microsoft Office programs such as Word and Excel required and/or the willingness to attend user training for required technology (ie: College supported enterprise systems such as Workday, etc.)
  • Valid forklift license or the ability to train and obtain the required license within the orientation and review period required.
  • Valid DOT medical card or the ability to obtain within 90 days of hire is required.
  • Valid driver’s license required.
  • BA or equivalent combination of education and experience with additional specialized courses and certifications in landscaping.
  • Minimum of five (5) years experience in the landscaping field, including prior experience leading, guiding or mentoring others.
Preferred Knowledge/Skills/Experience:
  • Prior experience working with outside vendors and reviewing bids and requests for services preferred.
  • Certified Commercial Chemical Applicators License desired or must be able to obtain within one (1) year of date of hire.


Work Schedule:

35 hours/week; 12 months/year

Employment Status:

Full-Time; Regular. Exempt.



Work Modality:

On-site Required.

Documents Needed to Apply:

Resume (Required)

Cover Letter (Strongly Preferred)

Salary Grade Structure

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Facilities - Grounds



RISD is a college and museum founded in 1877 in Providence, RI. Today 2,620 students engage in 44 full-time bachelor’s and master’s degree programs, supported by a committed faculty and worldwide network of more than 31,000 alumni.

By cultivating expansive and elastic thinking, RISD equips artists, designers and scholars to generate and challenge the ideas that shape our world.

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