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Administrative Associate

Position Information

Position Information

Vacancy Number:

Position Title:
Administrative Associate

Classification Title:
Administrative Associate

College of Nursing and Health Sciences Administration

Employment Type:

Duties and Responsibilities:

The Administrative Associate for the Nursing Student Recruitment, Admissions, and Progression Office is accepting applications for the Administrative Associate position. The Administrative Associate for the Nursing Student Recruitment, Admissions, and Progression Office will support the Associate Director and other staff in the office. This office is responsible for student recruitment (including on-and -off campus events), admissions into the undergraduate Nursing program, and nursing student progression through the Nursing Program to graduation and alumnae status. This position will work closely with Pre-Health/Pre-Professional Advisors in Central Advising as they gather documents and identify appropriate applicants for admission to the SON Undergraduate Programs.

The qualified candidate selected for this position will be responsible for the following duties:
  • Serve as the primary point of contact for the Nursing Student Recruitment, Admissions, and Progression Office;
  • Receive, open, sort, prepare, and distribute mail and other correspondence;
  • Provide support for the Associate Director and other staff members;
  • Assist with student recruitment events (on and off campus), preparation of materials for recruitment, correspondence related to events, and follow-up from events;
  • Preparation of applicant information for nursing admissions, communicate with pre-health and pre-professional advisors regarding applicant data so that applicant files are complete for each admission cycle;
  • Maintain student progression data for all baccalaureate nursing students;
  • Prepare paperwork for and communicate with newly admitted students in order to be ready to enter the nursing program;
  • Assist with new student orientation for baccalaureate students;
  • Assist with call campaigns;
  • Maintain files for all admitted baccalaureate nursing students;
  • File student paperwork each semester;
  • Serve as the primary liaison with 3rdparty vendor to ensure all baccalaureate nursing students are meeting clinical requirements and coordinate with faculty to clear students to go to the clinical setting;
  • Gather required student data each semester and maintain data reports as needed;
  • Assist with the graduation paperwork each semester;
  • Assist with school and college events, including but not limited to the White Coat Ceremony, Pinning, and Honors Night;
  • Maintain files for graduated baccalaureate students and associated student honors and awards;
  • Maintain files related to baccalaureate nursing student alumni and contact information
Knowledge, Skills, and Abilities:

The successful candidate should have the following knowledge, skills, and abilities:
  • Working knowledge of Microsoft Office Suite
  • Excellent oral and written communication skills
  • Ability to multi-task and maintain confidentiality as appropriate
Minimum Qualifications:

High School Diploma and a minimum of two years work experience in an office environment.

Job Open Date:

This posting will remain open until closed:

Job Close Date:

Salary Band:

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

The mission of the AUM College of Nursing & Health Sciences is to foster and exemplify excellence in teaching, service/outreach, and research. The program prepares professional nurses to provide patient-centered, culturally competent, evidence-based care for diverse populations in a dynamic health care environment. Graduates are ready to assume leadership roles in the provision of nursing care in all health care settings. Master’s graduates are ready to lead in educator and advanced practice nurse roles in health-related services to diverse populations.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

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Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Professional Reference Sheet
Optional Documents Posting Specific Questions

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