Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Library Administrative Specialist
Provide administrative support for the Associate Library Director
and Library Director, and all library staff.
- Manage the budgets and financial processes for the library and
all library departments. Monitor departmental budgets on a regular
basis to ensure appropriate allocation of funding. Coordinate
purchasing for the library and serve as liaison to Financial
Services to ensure that payments are made timely and accurately.
Serve as liaison between vendors and library staff.
- Coordinate office workflows and building operations.
Communicate regularly with Associate Library Director, Library
Director and department heads to ensure that work is prioritized,
and deadlines are met. Maintain calendars for library building and
spaces, including the use of library-specific technology (LibCal)
and handle routine communication about library hours and
availability. Maintain accurate files pertaining to library
business and building operations. Act as primary liaison between
the library and the College’s Physical Plant and the Office of
- Assist the Collections Services department with acquisitions
and electronic resources as needed. Track and distribute receipt of
serials, assist with usage data analysis and update spreadsheets,
communicate with vendors and keep track of invoices.
- Assist the Access Services department with circulation
functions, including regular weekly hours on the circulation desk;
assist with stacks maintenance projects including weeding and other
forms of collection refinement, inventory and other collection
maintenance, and shifting.
- Serve as the primary point of contact for signage requests in
the library. Communicate with college departments and individuals
around signage policies and procedures. Use the College’s digital
signage tool to populate the TV screens in the library. Maintain
library bulletin boards. Coordinate with library staff and Academic
Media Services to create or update signage as needed.
Education and Experience Required
- Schedule, plan and assist with events, workshops, meetings and
trainings in the library. This includes space designation,
procuring food and drink, and communicating with outside guests or
speakers and working with College Events as needed.
- Perform all other duties as may be required.
- Associates Degree from an accredited institution required.
- One to three years’ experience in an academic library working
with students, faculty, and staff or an equivalent combination of
education and experience.
- Highly organized, responsible, and deadline driven.
- Exceptional customer service skills and high emotional
- Strong office management skills.
- Strong office technology skills, including word processing,
spreadsheets, presentation software and communication tools, and
the ability to quickly learn new technology.
- Ability to maintain highly accurate records and strict
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
17 (Min. $37,019/Mid. $48,125/Max. $59,231)
Employees are normally hired between the minimum and the
midpoint of a position’s grade range to which a position has been
assigned, depending on experience and
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter