Senior Executive Assistant To The President

Posting Details

Posting Summary

Job Title
Senior Executive Assistant To The President

Division
President's Office

Department
President's Office

Work Status
Full Time

Position Category
Staff

FLSA
Exempt

Pay Range
Commensurate with experience

Minimum
Commensurate with experience

Maximum
Commensurate with experiece

Fund Source
State Support

Brief Summary of Job Duties

Job Duties and Responsibilities:

• Completes a broad variety of administrative and managerial tasks for the President, including managing an extremely active calendar of appointments
• Oversees and manages expense reports
• Composes and prepares correspondence that is sometimes confidential
• Manages complex and detailed travel plans, itineraries and agendas and compiles documents for meetings
• Plans, coordinates and assures the President’s schedule is followed and respected
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office
• Communicates directly and on behalf of the President with Board members, donors and others, on matters related to the President’s programmatic initiatives addressed to the President, including those of a sensitive or confidential nature
• Determines the appropriate course of action, referral or response
• Provides a bridge for smooth communication between the President’s Office and internal staff
• Maintains credibility, trust and support with senior management staff
• Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Prepares and formats letters for the President’s review
• Oversees social events, i.e., Faculty Institute Reception, MSU Choir’s Spring and Christmas Receptions, etc.
• Oversees the President’s credit line account; makes decisions, with input from the President and Chief of Staff, on issues concerning the effective operation of the office
• Coordinates with the Chief of Staff regarding the hiring of office staff; and oversees student workers.

Requested Minimum Qualifications

Education
The successful candidate must have a Bachelor’s Degree in any discipline from an accredited college or university.

Experience
A minimum of five years of work experience supporting a key executive professional is required.

Knowledge/Skills/Abilities

• Proficiency in Microsoft Office Suite Applications (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media Platforms)
• Ability to initiate virtual meetings using various platforms (Google Meet, Zoom, etc.)

Other Preferences for Consideration

Preferences
Candidates with a Master’s Degree from an accredited college or university may be given preference. Candidates with experience working within a higher Education Setting may also
be given preference.

Posting Detail Information

Posting Number
ST00985

Number of Vacancies
1

Job Open Date
04/24/2023

Application Review Date

Job Close Date

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this career opportunity?
   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
4. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )