This position provides executive-level administrative support to
MSU Denver’s President and serves as a member of the team in the
Office of the President. The Executive Assistant to the President
will be expected to work with, through and for others, building and
maintaining relationships as they closely, accurately, and when
necessary, independently, within broadly defined guidelines. The EA
works closely and directly with the Chief of Staff in managing the
President’s priorities, calendar and scheduling. The EA must be an
effective communicator, while being aware of and responsive to the
needs and concerns of an array of constituents interacting with the
President and who work in the Office of the President. The EA
should be friendly and genuinely interested in the business of the
University including its 2030 Strategic Plan, as well as
understanding and responsive to the needs of others, including the
leadership team, faculty & staff, students and internal and
external partners of the University. The EA will focus on
developing and maintaining diplomatic relationships with University
leaders, students and other constituencies. A faster-than-average
pace will be the norm for this position and a high attention to
detail is critical, as well as work will often need to be handled
quickly, correctly, and efficiently with little to no supervision,
even when shifting circumstances might demand a reprioritization of
tasks. Following up carefully, closely, and cheerfully is required
to ensure quality work products are delivered to the President. The
EA will frequently communicate on behalf of the President within
the scope of completing tasks assigned by the President. This
position will regularly provide diplomatic and professional contact
with University constituents including: the University Board of
Trustees, faculty, staff, department chairs, deans, vice
presidents; external College Presidents; federal, state and local
government officials; national and local business and non-profit
leaders; and external vendors.
Metropolitan State University of Denver is an equal opportunity
- Coordinates and manages a complex and constantly changing
calendar of appointments, meetings, social engagements, and
University and community functions with individuals and groups in
view of presidential priorities. Prepares accompanying briefing
materials in advance and in partnership with the Chief of Staff
while ensuring the coordination of logistics, reports, and
communications for calendared events.
- Provides leadership to fellow administrative support staff of
presidential direct reports to ensure open lines of communication
and awareness of presidential activities and engagement for the
purpose of synching, briefing materials, support, and situational
- Safeguards the confidentiality of university administration by
exercising discretion in communication of information to faculty,
students, staff and the various publics served by the University
and in handling administrative records, file and similar
- Assists the President and Chief of Staff in oversight functions
by reviewing correspondence and documents prepared by other offices
for the president’s signature.
- Coordinates the flow of incoming and outgoing communications by
receiving, prioritizing, and routing, and/or responding or
determining the appropriate responding unit. Maintain exceptional
customer service to all constituents including the fielding of
phone calls, business emails to the president, parent and
student-oriented questions, meeting requests and concerns, and
developing responses from the President for her consideration.
- Manage high-level meeting preparation and executing in
partnership with the Chief of Staff. Tasks may include coordinating
agenda items, finalizing materials, scheduling presentations, as
appropriate, and preparing minutes.
- Coordinates personal logistics for the President, as assigned,
including scheduling personal appointments, ensuring professional
and personal events are well-coordinated, and meal reservations are
made at appropriate locations & times.
- Performs records management of a complex filing system
including oversight, creating files and records as necessary using
judgement and knowledge of office requirements for retention and
- Coordinate travel arrangements for the President, ensuring
appropriate travel vendors are utilized, given the applicable
fiscal rules. Manage reimbursements associated with
business-related travel. Coordinate travel costs and finalization
of Travel Authorizations, reimbursements, and fiscal expenditures
according to university fiscal policies.
- Manages and executes a variety of special projects as assigned.
Tasks may include conducting research, preparing reports and
presentations as needed.
- Contributes to the overall success of the University and Office
of the President by performing other essential duties and
responsibilities as assigned.
Important Note: Successful applicants will ensure their resumes
clearly demonstrate that their work experience describes how they
meet ALL required qualifications.
- Bachelor’s degree from an accredited institution of higher
education. Acceptable is an equivalent combination of education and
qualifying professional experience that would provide the skills,
knowledge, and ability needed to fulfill the duties assigned to the
- 5 to 8 years of experience within a high-level, fast-paced
- Expertise in Microsoft Office suite, particularly Outlook,
Excel, Word, Teams and PowerPoint.
- Must have proven ability to maintain or exercise considerable
tact, judgment, and diplomacy while poise and a professional image
at all times.
- Ability to use discretion when dealing with sensitive,
- Proven ability in taking initiative while being strategic in
- Demonstrated ability to adapt to changing schedules or
priorities and respond as necessary to manage completion of tasks
- Have an acute awareness and attentiveness to detail on tasks,
big and small
- Flexibility to work evenings and weekends as needed.
- Strong interpersonal skills with the ability to deal
effectively with all levels within the University.
- Excellent verbal and written communication and time management
skills; proven ability to meet deadlines. Make appropriate,
informed decisions regarding priorities and available time.
- Experience working in higher education
- Experience with project management
- Experience working with high-level government officials,
community and business leaders
This is an in-person position.
Salary for Announcement
The anticipated hiring range for this position is
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and
The above salary range represents the University’s good faith and
reasonable estimate of the range of possible compensation at the
time of posting.
Instructions to Apply
To ensure full consideration, applications must be received by
11:59pm (MT) September 6, 2023.
For full consideration, please submit the following
- Cover letter describing relevant job experiences as they relate
to listed job qualifications and interest in the position
Official transcripts will be required of the candidate selected for
If you are an Internal applicant, please apply via the Career tab
within the WorkDay Menu
Open Until Filled
Sophia J Montano
Posting Representative Email
MSU Denver is pleased to offer our current and potential employees
a wide array of benefit options. To learn more, please visit the
Employee Benefits Offerings
Metropolitan State University of Denver is a unique,
access-oriented campus community that values diversity, equity, and
inclusion in all its forms. Our student population consists of
nearly 50% first generation students and over 45% students of
color. We are a designated Hispanic Serving Institution located in
We create an equitable learning and working environment in concert
with individuals who consistently demonstrate commitment to equity
and inclusion. We greatly value the diverse identities and
perspectives of our students, faculty, and staff and recognize that
in order to achieve a just and equitable society, diversity must go
beyond simple representation. It requires critical inquiry and
dialogue and a commitment to action. We strive to provide a culture
of belonging for all community members to achieve personal and