Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Perform, coordinate, and oversee administrative functions for the
Department of Nursing.
- Provide administrative support for the Department of Nursing,
including the day-to-day management of the office and support for
chair and faculty. Serve as internal resource on departmental
administrative questions and as a keeper of “institutional memory”
for policies, procedures, and practices. Serve as front-line
communications representative for the chair and faculty of the
nursing program. Address all inquiries from constituents and
traffic communications to appropriate stakeholders. Order and
manage office supplies and office equipment. Assist with
on-onboarding of new faculty.
- Manage information and communications, on behalf of the
department through a range of media. Develop and manage web-based
and print information. Review, answer and/or disseminate all
communications received in the general department email box. Update
all web based and virtual communications for the department as they
pertain to the academic experience for the faculty and
- Oversee the hiring, training, and supervision of student
workers and graduate assistants, as well as the core office
functions, and workflow for faculty and student clubs. Assess the
needs of the department for student assistance. Compile all
information necessary to post student positions, including job
descriptions. Assign appropriate work projects to students,
including the facilitating of student security and equipment
training within the nursing, anatomy, and physiology labs.
- Support the Nursing department faculty in managing students’
clinical placement/engaged learning experiences, including
supervisor and worksite relationships. Communicate and coordinate
with other campus divisions to ensure the safe transport of
students to and from off-campus sites and facilities. Assist with
the development and management of a comprehensive scheduling
program for nursing students off-campus clinical placements. Manage
all files that are pertinent to the external education of the
department’s students, including hospital and healthcare facility
contracts, student health records, students’ licenses, and
- Assist department chair with development and implementation of
budget procedures, policies, and reimbursement. Process and
maintain financial records including invoices, receipts, and
related materials. Process and support applications,
reimbursements, and transfers related to faculty or student grant
applications and disbursements as needed.
- Assist faculty with the maintenance of academic records for
student advisees. Maintain data on department curriculum offerings.
Assist with the monitoring of individual class size during
registration and weeks that follow.
Education and Experience Required
- Perform all other duties as may be required.
- Associate’s Degree in a related field from an accredited
- Three to five years progressive experience in an office
environment or an equivalent combination of education and
experience. Higher education or healthcare office setting
- Strong interpersonal skills.
- Time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and
web-based editing software.
- Proficiency in Banner (Preferred).
- Familiarity with medical terminology (Preferred).
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
18 (Min. $44,275/Mid. $57,558/Max. $70,841)
Employees are normally hired between the minimum and the
midpoint of a position’s grade range to which a position has been
assigned, depending on experience and
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation