Administrative Coordinator

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Administrative Coordinator

Overview

Perform, coordinate, and oversee administrative functions for the Department of Nursing.

Essential Duties:

1. Provide administrative support for the Department of Nursing, including the day-to-day management of the office and support for chair and faculty. Serve as internal resource on departmental administrative questions and as a keeper of “institutional memory” for policies, procedures, and practices. Serve as front-line communications representative for the chair and faculty of the nursing program. Address all inquiries from constituents and traffic communications to appropriate stakeholders. Order and manage office supplies and office equipment. Assist with on-onboarding of new faculty.
2. Manage information and communications, on behalf of the department through a range of media. Develop and manage web-based and print information. Review, answer and/or disseminate all communications received in the general department email box. Update all web based and virtual communications for the department as they pertain to the academic experience for the faculty and students.
3. Oversee the hiring, training, and supervision of student workers and graduate assistants, as well as the core office functions, and workflow for faculty and student clubs. Assess the needs of the department for student assistance. Compile all information necessary to post student positions, including job descriptions. Assign appropriate work projects to students, including the facilitating of student security and equipment training within the nursing, anatomy, and physiology labs.
4. Support the Nursing department faculty in managing students’ clinical placement/engaged learning experiences, including supervisor and worksite relationships. Communicate and coordinate with other campus divisions to ensure the safe transport of students to and from off-campus sites and facilities. Assist with the development and management of a comprehensive scheduling program for nursing students off-campus clinical placements. Manage all files that are pertinent to the external education of the department’s students, including hospital and healthcare facility contracts, student health records, students’ licenses, and background checks.
5. Assist department chair with development and implementation of budget procedures, policies, and reimbursement. Process and maintain financial records including invoices, receipts, and related materials. Process and support applications, reimbursements, and transfers related to faculty or student grant applications and disbursements as needed.
6. Assist faculty with the maintenance of academic records for student advisees. Maintain data on department curriculum offerings. Assist with the monitoring of individual class size during registration and weeks that follow.

Marginal Duties:

1. Perform all other duties as may be required.

Education and Experience Required

• Associate’s Degree in a related field from an accredited institution.
• Three to five years progressive experience in an office environment or an equivalent combination of education and experience. Higher education or healthcare office setting preferred.
• Strong interpersonal skills.
• Time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and web-based editing software.
• Proficiency in Banner (Preferred).
• Familiarity with medical terminology (Preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade
18 (Min. $44,275/Mid. $57,558/Max. $70,841)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS845P

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation