Administrative Coordinator, Women's and Gender Studies and Neuroscience

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Administrative Coordinator, Women's and Gender Studies and Neuroscience

Overview

The Women’s and Gender Studies ( WGS ) and Neuroscience Programs at Providence College seek a full-time Administrative Coordinator who will jointly serve Women’s and Gender Studies and Neuroscience. The ideal candidate for this position will be an enthusiastic, professional, dedicated team player who is genuinely committed to the development and growth of the WGS and Neuroscience Programs, and who will support the Directors of WGS and Neuroscience, and the faculty and students therein, in multiple ways. Exemplary skills and capacities in the following areas are required: technology; communication; planning, coordinating, and organizing; information and resource gathering and synthesizing; writing, research assistance and outreach.

Essential Duties:

• Assist in the development of course schedules, coordinate and assist with the completion of course pre-registration and registration. Assist students with pre-registration and registration, and provide course descriptions, availability, and which courses meet the cores and proficiency for major and minors. Assist students and faculty with comprehensive knowledge of all Women’s and Gender Studies, Neuroscience and college core curriculum. Coordinate internship placements, facilitate and formalize internship communications and contacts, develop databases of national and local relevant organizations, resources, grants, and graduate programs.
• Develop, manage, and continually update student and faculty databases in canvas. Manage, develop, and update departmental websites, providing up-to-date knowledge and information about curriculum, courses, faculty, events and programming, student, faculty, and alumni achievements, local/national/international resources, organizations, internships, grants, and graduation programs.
• Manage, develop curate, and update social media feeds with ongoing input from communication with the directors. Develop graphics, visuals, and flyers/posters for programming and events, and facilitate on-going outreach, communication, and publicizing of all programming and events via the internal email databases and other email listservs, social media feeds and hard copy distributions.
• Coordinate and facilitate logistics for guest speakers, panelists, and on-site conferences and events. Arrange for travel, lodging, event room locations and reservations, food and technology and set up, stipends, and reimbursement for all programming and events.
• Assist in the management and tracking of departmental budgets. Communicate with students and faculty about budget funds and budget lines for needs and expenses, process all budget transfers, reimbursements, fees, and stipends for programming, events, speakers, etc. Assist faculty with obtaining funds and reimbursements for research materials and supplies through other grand funds and institutional-wide funds.

Marginal Duties:

• Supervise student workers.
• Perform all other duties as may be required.

Education and Experience Required

• High school diploma required. Associate’s degree preferred.
• Three to five years’ experience in an office environment, or an equivalent combination of education and experience.
• Excellent oral and written communication skills.
• Strong computer and technology skills.
• Strong organizational skills and the ability to multi-task.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade
17 (Min. $38,500/Mid. $50,050/Max. $61,600)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS852P

Closing Date

Open Until Filled

Special Instructions to Applicants

Please note that candidates may be asked to provide additional items, including letter/s of recommendation, media file, writing sample, and diversity statement, upon request
Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation
2. Media File
3. Writing Sample
4. Diversity Statement