Administrative Assistant, Computer Information Technology & Graphics

Overview of Administrative Assistant

The College of Technology at Purdue University Northwest is seeking an Administrative Assistant. The Administrative Assistant will support the Computer Information Technology & Graphics (CITG) department. This position helps to ensure the efficient operations of the college and these offices in a friendly, organized, and efficient manner.

Salary consummates with the experience

Schedule:

• Monday - Friday, 8 am - 5 pm

Duties and Responsibilities of Administrative Assistant

• Maintain signature authority for purchases, duplicating orders, and outgoing mail expenses
• Prepare and process purchase requisitions, check requests, credit card transactions, travel requests and travel reimbursements using database software programs
• Order office and lab supplies for faculty and staff, maintain inventory of supplies
• Responsible for budget management, tracking and reconciliation of expenses
• Compose and type correspondence, analyze and prepare data for reports and other documents
• Maintain department records and files
• Prepare and process confidential payroll and human resource documents, such as contracts and employment forms for part-time instructors, graduate assistants and student workers
• Supervisory responsibility for student worker(s), including training and delegating routine tasks to standardize daily duties
• Assist student organizations with meeting planning and other requests
• Provide administrative support to the Head of Computer Information Technology & Graphics (CITG) Department, CITG faculty, staff and students
• Front office contact greets and assists office visitors, colleagues and students, and screens telephone calls in order to interpret and respond to inquiries
• Serve as liaison between the department and college, university and internal/external constituents
• Establish and communicate specific workflow procedures for the department office to ensure efficient daily operations
• Access course and student database systems to assist academic advisor and students with matters relating to schedules and classes
• Schedule appointments for academic advisor and students
• Responsible for academic facilities/classrooms and instructor scheduling, and textbook adoptions for instructors, using University software
• Coordinate meetings and events for faculty, staff, students, and activities related to external constituents
• Assist with accreditation activities, including collection of course materials and preparation of data for accreditation documents

Benefits of Administrative Assistant

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.

PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

Education of Administrative Assistant

• High school diploma/GED required

Experience of Administrative Assistant

• Minimum of 4 years of experience providing administrative support required
• Experience in an academic setting, proficient knowledge of Windows-based programs and applications, and navigating databases a plus

Core Competencies of Administrative Assistant

• MS Word experience with mass mail merge
• MS Excel experience with basic formula entry
• MS Outlook experience entering appointments and group meeting notifications
• Ability to take initiative and prioritize to meet deadlines
• Must work well as part of a team
• Ability to multi-task
• Attention to detail
• Strong organizational skills
• Strong communication skills
• Ability to work effectively, efficiently and respectfully in a customer-oriented environment
• Ability to conduct oneself in a professional manner
• Ability to use good judgment
• Ability to maintain confidentiality
• Ability to interpret and communicate policies and procedures
• Ability to adapt well to changes and willingness to learn new things
• Ability to functionally supervise student workers

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

FLSA Status
Non-Exempt