Contract Manager (Hybrid Eligible)

Contract Manager (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Contract Manager (Hybrid Eligible)

Job Profile Title
Contract Administrator Senior

Job Description Summary
The Contract Manager will be responsible for coordinating all aspects of the administrative management of license agreements, working closely with a number of key functional areas within the Penn Center for Innovation (PCI) throughout the full agreement life cycle. This position will serve as a liaison between the Penn Center for Innovation's internal teams and external partners, acting as a highly visible, effective, and efficient customer service representative to both internal and external constituencies.

Job Description

The Contract Manager will facilitate collaboration within PCI to ensure seamless pre-agreement execution management including, but not limited to supporting completion of all required forms from inventors including assignments, participation agreements, and revenue distribution forms; review of agreements from third-party sponsors and providers to ensure Penn's compliance with its contractual obligations; and completion of the licensing checklist including troubleshooting any deficiencies.

This position will also ensure seamless post-agreement management following contract execution, including, but not limited to coordinating ongoing interactions between company and Penn's patent counsel, supporting invoicing for all license payments due, understanding key license agreement terms and obligations, providing information as needed in support of PCI's database management and compliance efforts associated with the federal government and other research sponsors.

Key responsibilities will include understanding the scope and obligations of complex license agreement, identifying and communicating with key contacts, and working with internal teams to ensure consistent and effective communication. This position will require facilitating the internal and external logistics necessary for the effective implementation of these agreements, and ensuring excellent coordination between internal teams and external partners at key points during the collaborative research term and/or licensing relationship, including the addition or removal of intellectual property rights, the expansion or contraction of research collaborations, and management of significant past due A/R balances.

As part of this role, the Contract Manager will actively contribute to the development and implementation of cross-functional operational processes and best practices to support the above mentioned efforts.

Job Responsibilities

• Serve as a designated liaison between PCI's internal teams and external partners to help coordinate all aspects of license compliance, by acting as a highly visible, effective, and efficient customer service representative to both internal and external constituencies.
• Facilitate collaboration within PCI to ensure seamless pre-agreement execution management including, but not limited to supporting completion of all required forms from inventors including assignments, participation agreements, and revenue distribution forms; review of agreements from third-party sponsors and providers to ensure Penn's compliance with its contractual obligations; and completion of the licensing checklist including troubleshooting any deficiencies.
• Facilitate collaboration within PCI to ensure seamless post-agreement management following contract execution, including, but not limited to coordinating ongoing interactions between company and Penn's patent counsel, supporting invoicing for all license payments due, understanding key license agreement terms and obligations, and providing information as needed in support of PCI's database management and compliance efforts associated with the federal government and other research sponsors.
• Facilitate proactive communication and coordination between internal teams and external partners at key points during the collaborative research term and/or licensing relationship (e.g., with the addition or removal of intellectual property rights, with the expansion or contraction of research collaborations, in the management of significant past due A/R balances, etc.)
• Understand and ensure Penn's compliance with its contractual obligations, generating, maintaining, and updating “roadmaps” for complex intellectual property portfolios associated with licenses including obligations to sponsors and co-owners, and conducting regular maintenance and updating of intellectual property exhibits for assigned agreements. Work across teams to ensure that PCI's commercialization database stays up to date with current agreements and obligations.
• Actively contribute to the development and implementation of cross-functional operational processes and best practices to support the management of these agreements. Ensure ongoing and consistent information flow between assigned departments and operational groups within PCI and at external partners.
• Support the finance team in revenue distributions pursuant to the Penn Patent Policy, including facilitating completion of income allocation forms from inventors and providing information as needed in support of these processes.
• Perform additional duties as assigned.

Qualifications

• Bachelors degree and 3-5 years of experience or equivalent combination of education and experience required.
  

Preferred Qualifications:

• Degree in science, law or finance.
• Experience managing grants.
• Experience managing or negotiating contracts, particularly license agreements.
• IP or Agreement related Paralegal experience.
• Database experience, ideally working with a technology management database such as Minuet.

Required Skills:

• Excellent attention to detail.
• Organized with exceptional time management.
• Excellent verbal and written communication skills.
• Experience working with multiple parties, managing relationships and delivering excellent customer service.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost's Center

Pay Range
$51,824.00 - $70,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3600-Civic-Center-Boulevard---9th-Floor/Contract-Manager--Hybrid-Eligible-_JR00077415



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