Contract Manager (Hybrid Eligible)
The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Contract Manager (Hybrid Eligible)
Job Profile Title
Contract Administrator Senior
Job Description Summary
The Contract Manager will be responsible for coordinating all
aspects of the administrative management of license agreements,
working closely with a number of key functional areas within the
Penn Center for Innovation (PCI) throughout the full agreement life
cycle. This position will serve as a liaison between the Penn
Center for Innovation's internal teams and external partners,
acting as a highly visible, effective, and efficient customer
service representative to both internal and external
The Contract Manager will facilitate collaboration within PCI to
ensure seamless pre-agreement execution management including, but
not limited to supporting completion of all required forms from
inventors including assignments, participation agreements, and
revenue distribution forms; review of agreements from third-party
sponsors and providers to ensure Penn's compliance with its
contractual obligations; and completion of the licensing checklist
including troubleshooting any deficiencies.
This position will also ensure seamless post-agreement management
following contract execution, including, but not limited to
coordinating ongoing interactions between company and Penn's patent
counsel, supporting invoicing for all license payments due,
understanding key license agreement terms and obligations,
providing information as needed in support of PCI's database
management and compliance efforts associated with the federal
government and other research sponsors.
Key responsibilities will include understanding the scope and
obligations of complex license agreement, identifying and
communicating with key contacts, and working with internal teams to
ensure consistent and effective communication. This position will
require facilitating the internal and external logistics necessary
for the effective implementation of these agreements, and ensuring
excellent coordination between internal teams and external partners
at key points during the collaborative research term and/or
licensing relationship, including the addition or removal of
intellectual property rights, the expansion or contraction of
research collaborations, and management of significant past due A/R
As part of this role, the Contract Manager will actively contribute
to the development and implementation of cross-functional
operational processes and best practices to support the above
- Serve as a designated liaison between PCI's internal teams and
external partners to help coordinate all aspects of license
compliance, by acting as a highly visible, effective, and efficient
customer service representative to both internal and external
- Facilitate collaboration within PCI to ensure seamless
pre-agreement execution management including, but not limited to
supporting completion of all required forms from inventors
including assignments, participation agreements, and revenue
distribution forms; review of agreements from third-party sponsors
and providers to ensure Penn's compliance with its contractual
obligations; and completion of the licensing checklist including
troubleshooting any deficiencies.
- Facilitate collaboration within PCI to ensure seamless
post-agreement management following contract execution, including,
but not limited to coordinating ongoing interactions between
company and Penn's patent counsel, supporting invoicing for all
license payments due, understanding key license agreement terms and
obligations, and providing information as needed in support of
PCI's database management and compliance efforts associated with
the federal government and other research sponsors.
- Facilitate proactive communication and coordination between
internal teams and external partners at key points during the
collaborative research term and/or licensing relationship (e.g.,
with the addition or removal of intellectual property rights, with
the expansion or contraction of research collaborations, in the
management of significant past due A/R balances, etc.)
- Understand and ensure Penn's compliance with its contractual
obligations, generating, maintaining, and updating “roadmaps” for
complex intellectual property portfolios associated with licenses
including obligations to sponsors and co-owners, and conducting
regular maintenance and updating of intellectual property exhibits
for assigned agreements. Work across teams to ensure that PCI's
commercialization database stays up to date with current agreements
- Actively contribute to the development and implementation of
cross-functional operational processes and best practices to
support the management of these agreements. Ensure ongoing and
consistent information flow between assigned departments and
operational groups within PCI and at external partners.
- Support the finance team in revenue distributions pursuant to
the Penn Patent Policy, including facilitating completion of income
allocation forms from inventors and providing information as needed
in support of these processes.
- Perform additional duties as assigned.
- Bachelors degree and 3-5 years of experience or equivalent
combination of education and experience required.
- Degree in science, law or finance.
- Experience managing grants.
- Experience managing or negotiating contracts, particularly
- IP or Agreement related Paralegal experience.
- Database experience, ideally working with a technology
management database such as Minuet.
Job Location - City, State
- Excellent attention to detail.
- Organized with exceptional time management.
- Excellent verbal and written communication skills.
- Experience working with multiple parties, managing
relationships and delivering excellent customer service.
Department / School
$51,824.00 - $70,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, as well as internal and market
factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis
of race, color, sex, sexual orientation, gender identity, religion,
creed, national or ethnic origin, citizenship status, age,
disability, veteran status, or any other legally protected
Background check required after a conditional job offer is made.
Consideration of the background check will be tailored to the
requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3600-Civic-Center-Boulevard---9th-Floor/Contract-Manager--Hybrid-Eligible-_JR00077415