This job has expired

Human Resources Office Assistant - Temp

The College of New Jersey
New Jersey, United States
Salary Not Specified
Posted Date
Aug 22, 2023

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.

The Office of Human Resources is dedicated to the recruitment, retention, and development of a highly qualified, committed, and diverse workforce, encouraging and supporting the faculty and staff in their vital role of meeting the College’s mission and goals and our commitment to our students. The department is structured under three foundational pillars: Talent Management, Total Rewards & Organizational Effectiveness. Human Resources is committed to employing innovative “best practices”, emerging technologies, and operating from a focused customer centric orientation to meet these goals. We ensure effective, efficient, productive and timely processes and service supporting the College’s mission and core beliefs of preparing students to excel in their chosen fields and to create, preserve and transmit knowledge, arts and wisdom.

The Human Resources Office Assistant – Temporary position performs a variety of administrative duties to support the Office of Human Resources. This position primarily serves to provide coverage for the front desk reception and support the c lassification & compensation, benefits, recruitment, labor, HRIS and general HR functions. This position works on special projects as directed by the Human Resources management team and business partners.

Main Responsibilities:
  • Front Desk Reception and General Office Duties :
    - Ensures coverage at the front desk reception when student workers are unavailable. Front desk responsibilities include: greeting and welcoming guests, directing inquiries to the appropriate person in the office. Ensures the lobby area is clean and presentable. Answers incoming phone calls, monitors general HR inbox and directs messages to the appropriate person. Checks voicemail messages on a regular basis. Receives and distributes mail. Ensures outgoing mail is picked up for delivery.
    - Uses TeamDynamix to distribute and manage emails/requests for assistance.
  • Administrative Support:
    - Provides general administrative support to the Office of Human Resources including but not limited to, preparing correspondence (HR newsletter, etc.), maintains office calendars and scheduling, works on special projects, maintains employee files, and arranges programs and events (New Hire Orientation). Ensures confidentiality of all information while performing tasks.
    - Maintains HR records and files and adheres to federal and state records retention standards, including but not limited to: Maintains confidentiality of the files. Prepares new employee files, purges terminated files and maintains record retention . Answer questions about records and files.
    - Maintains and orders office supplies. Provides receipts to the Operations Finance Department for credit card purchases.
  • Employment Verifications and Non-TCNJ Employee Access:

    - Completes employment verifications and forwards salary inquiries to the payroll department.

    - Assists departments with requests for Non-TCNJ Employee access which may include updating, deleting and creating records in Cloud.

  • Compensation and Classification Support:
    - Provides assistance for compensation and classification related projects. Projects may include drafting letters for faculty promotions and BOT letters.

  • Employee and Labor Relations Support:
    - Assists the Employee and Labor Relations Manager with booking conference rooms for disciplinary and grievance hearings, special projects including distribution of letters for essential employees, distribution of PNDAs and FNDAs to unions, assistance with preparing for training sessions, filing. Other projects as assigned.

  • Benefits Support:

    - Assists with typing and disseminating benefits letters to new faculty and staff.

    - Assists proofreading and updating benefits presentations.

    - Assists with reserving rooms on campus for benefits seminars.
  • HRIS Support:

    - Assists with assembly and consolidation of data in Excel or Google sheet.
Knowledge, Skills and Abilities:
  • Must be able to effectively communicate with employees and supervisors, outside agencies, and the general public. Demonstrated ability and experience providing excellent customer service, strong organizational skills, time management, excellent attention to detail, good written and verbal communication skills required.
  • Must be proactive in matters related to all aspects of Human Resources.
  • Demonstrated experience using independent judgment, initiative, and working with minimal supervision to coordinate competing priorities and complete work/solve problems as required.
  • Ability to work with and maintain confidential information.
Required Qualifications:
  • Graduation from an accredited college with a Bachelor's degree. Applicants who do not possess the required education may substitute experience on a year by year basis. Applicants who possess an Associate degree may substitute two years of position-related experience for the remaining two years of education.
Employer Qualifications:
  • Final offer of employment is contingent upon the successful completion of background check and reference checks.
About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Contact Information

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert