To enrich education through diversity, The College of New
Jersey is an Equal Opportunity Employer. The College has a strong
commitment to achieving diversity among faculty and staff, and
strongly encourages women and members of underrepresented groups to
The Office of Human Resources is dedicated to the recruitment,
retention, and development of a highly qualified, committed, and
diverse workforce, encouraging and supporting the faculty and staff
in their vital role of meeting the College’s mission and goals and
our commitment to our students. The department is structured under
three foundational pillars: Talent Management, Total Rewards &
Organizational Effectiveness. Human Resources is committed to
employing innovative “best practices”, emerging technologies, and
operating from a focused customer centric orientation to meet these
goals. We ensure effective, efficient, productive and timely
processes and service supporting the College’s mission and core
beliefs of preparing students to excel in their chosen fields and
to create, preserve and transmit knowledge, arts and wisdom.
The Human Resources Office Assistant – Temporary position performs
a variety of administrative duties to support the Office of Human
Resources. This position primarily serves to provide coverage for
the front desk reception and support the c lassification &
compensation, benefits, recruitment, labor, HRIS and general HR
functions. This position works on special projects as directed by
the Human Resources management team and business partners.
Knowledge, Skills and Abilities:
- Front Desk Reception and General Office Duties :
- Ensures coverage at the front desk reception when
student workers are unavailable. Front desk responsibilities
include: greeting and welcoming guests, directing inquiries to the
appropriate person in the office. Ensures the lobby area is clean
and presentable. Answers incoming phone calls, monitors general HR
inbox and directs messages to the appropriate person. Checks
voicemail messages on a regular basis. Receives and distributes
mail. Ensures outgoing mail is picked up for delivery.
- Uses TeamDynamix to distribute and manage emails/requests for
- Administrative Support:
- Provides general
administrative support to the Office of Human Resources including
but not limited to, preparing correspondence (HR newsletter, etc.),
maintains office calendars and scheduling, works on special
projects, maintains employee files, and arranges programs and
events (New Hire Orientation). Ensures confidentiality of all
information while performing tasks.
- Maintains HR records and files and adheres to federal and state
records retention standards, including but not limited to:
Maintains confidentiality of the files. Prepares new employee
files, purges terminated files and maintains record retention .
Answer questions about records and files.
- Maintains and orders office supplies. Provides receipts to the
Operations Finance Department for credit card purchases.
- Employment Verifications and Non-TCNJ Employee
- Completes employment verifications and forwards salary inquiries
to the payroll department.
- Assists departments with requests for Non-TCNJ Employee access
which may include updating, deleting and creating records in
- Compensation and Classification Support:
Provides assistance for compensation and classification related
projects. Projects may include drafting letters for faculty
promotions and BOT letters.
- Employee and Labor Relations Support:
the Employee and Labor Relations Manager with booking conference
rooms for disciplinary and grievance hearings, special projects
including distribution of letters for essential employees,
distribution of PNDAs and FNDAs to unions, assistance with
preparing for training sessions, filing. Other projects as
- Benefits Support:
- Assists with typing and disseminating benefits letters to new
faculty and staff.
- Assists proofreading and updating benefits presentations.
- Assists with reserving rooms on campus for benefits
- HRIS Support:
- Assists with assembly and consolidation of data in Excel or
- Must be able to effectively communicate with employees and
supervisors, outside agencies, and the general public. Demonstrated
ability and experience providing excellent customer service, strong
organizational skills, time management, excellent attention to
detail, good written and verbal communication skills required.
- Must be proactive in matters related to all aspects of Human
- Demonstrated experience using independent judgment, initiative,
and working with minimal supervision to coordinate competing
priorities and complete work/solve problems as required.
- Ability to work with and maintain confidential
- Graduation from an accredited college with a Bachelor's degree.
Applicants who do not possess the required education may substitute
experience on a year by year basis. Applicants who possess an
Associate degree may substitute two years of position-related
experience for the remaining two years of education.
- Final offer of employment is contingent upon the successful
completion of background check and reference checks.
TCNJ is a highly selective institution that has earned national
recognition for its commitment to excellence. Founded in 1855, TCNJ
has become an exemplar of the best in public higher education and
is consistently acknowledged as one of the top comprehensive
colleges in the nation. TCNJ currently is ranked as one of the 75
"Most Competitive" schools in the nation by Barron's Profiles of
American Colleges and is rated the No. 1 public institution in the
northern region of the country by U.S. News & World Report.
TCNJ was named the #10 value in public higher education by the
Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa
chapter - an honor shared by less than 10 percent of colleges and
universities nationally. A strong liberal arts core forms the
foundation for programs offered through TCNJ's seven schools - Arts
& Communication; Business; Education; Humanities and Social
Sciences; Science; Nursing, Health, and Exercise Science; and
Engineering. TCNJ faculty members are teacher-scholars who share a
commitment to liberal learning. TCNJ is located within an hour, by
train, of New York City and Philadelphia. The College's campus is
set on 289 tree-lined acres in suburban Ewing Township and is known
for its natural beauty and has 39 major buildings.
Qualified candidates should apply online and submit a letter of
interest, resume (CV), as well as the names and contact information
for three professional references. Applications will be considered
until a viable finalist has been found.
In accordance with the New Jersey First Act P.L. 2011 c.70,
effective September 1, 2011, new public employees in certain
positions (faculty exempt) are required to obtain New Jersey
residency within one (1) year of employment. Applicants must meet
the requirements listed.