Position Title: Collections Manager and Registrar
Department: Mulvane Art Museum
Advertised Pay: Lower $50,000's
Campus Location: Washburn University
The screening committee will review all eligible applications
submitted immediately and continue reviewing until the position is
Position Summary: The Collections Manager and Registrar is
responsible for the continuity of care for works of art at the
Mulvane Art Museum at Washburn University and serves as the primary
steward for receiving, managing, and caring for objects in the
permanent collection, as well as those on loan to the Museum.
Primary duties include managing procedures associated with
accessioning and deaccessioning works; evaluating works, completing
condition reports, and recommending remediation when appropriate;
overseeing and managing database management and collection of
provenance and research information; completing collection
inventories and reports, and facilitating accessibility to the
collections for teaching, learning, research needs, and providing
information to assist in the development of university
The Collections Manager and Registrar plays an important role in
maintaining the collections in their current locations, as well as
engaging in long range planning of future museum storage and
related collections spaces. Through work with the Mulvane team, the
Collections Manager and Registrar will contribute to the
development of diverse and accessible collections and inclusive
exhibitions and programs.
• Conduct and oversee research on objects in the collection to
ensure object provenance, donor information, and artist histories
are current and accurate.
• Oversee and ensure data is accurate and complete in the
collections database and that records are complete and up to date.
Keep abreast of and ensure that Mulvane protocols are consistent
with Best Practices (American Alliance of Museums)
• Responsible for ensuring all objects in the collections have
complete records including deeds of gift, loan agreements,
accession records, location, condition reports, catalog
information, research, provenance, digital images, artist profiles,
appraisals, and exhibition documentation.
• Maintain Best Practices and procedures for collections care, data
entry, and inventory management; train staff and supervise
compliance with Best Practices.
• Serve as the principal contact for physical access to collections
for research purposes by students, faculty, guest curators, and
• Research and develop interpretive content for works in the
collection that is suitable for publication.
• Oversee collections storage, exhibition, and gallery space to
ensure the highest environmental standards and ensure the safe
storage, exhibition, and care of the collection. Collect data,
analyze, and create reports in areas of environmental and pest
• Participate in the review and updating of collections policies as
• Oversee and assign work of the Exhibition Coordinator.
• Participate in the development and presentation of educational
programs, lectures, and events.
• Communicate with lenders, shippers, museums, and collectors, and
maintain complete and accurate records of all communications.
• Develop and manage budgets related to exhibitions, collections
preservation and conservation projects, and special events.
• Assist with the development and implementation of exhibitions
curated from the collection, other museums, collectors, and
• Assist with donor development and raising funds for acquisitions,
conservation, research, and exhibition development.
• Performs additional job-related duties as assigned or as
• Master’s degree in art history, museum studies, or a closely
related field and one year of experience working with museum
collections; or a combination of relevant post-secondary education
and work experience equivalent to seven years.
• Proven knowledge of 19th-century American Art and experience with
collections management best practices.
• Demonstrated effective interpersonal, communication, and writing
• Commitment to inclusivity and working effectively with diverse
• One year of experience with collections database management and
• Ability to lift and maneuver materials weighing as much as
• Some evenings and weekends are required dependent upon the
museum’s special events.
• Master’s degree in art history with three years of experience
working with an art museum collection.
• Three years of collections database management.
• Demonstrated knowledge of art conservation practices and
Full time Exempt Mon-Fri 8am-5pm
Background Check Required