Administrative Assistant

Position Details

Position Information

Posting date

08/17/2023

Closing date

Open Until Filled

No

Position Number

1128584

Position Title

Administrative Assistant

Department this Position Reports to

Earth Sciences

Hiring Range Minimum

$17.75

Hiring Range Maximum

$22.25

SEIU Level

Not an SEIU Position

FLSA Status

Employment Category

Regular Full Time w/end date

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

M-F 8:00-5:00

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

Yes

If yes, length of term in months.

12

Is this a grant funded position?

Yes

Position Purpose

To support the administrative, financial, and logistical functions of the Earth Sciences program and perform a wide variety of departmental activities that will increase efficiency, expedite and coordinate the work of others, and ensure the smooth operation of the program.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• In-depth knowledge of office procedures
• Accuracy and attention to detail
• Strong organizational skills
• Ability to work independently towards program goals
• Proficient with basic computer software applications (i.e., Word, Excel, etc.)
• Strong interpersonal skills
• Ability to juggle multiple tasks
• Ability to follow-up and follow-thru with ongoing projects/issues
• A knowledge of basic bookkeeping

Preferred Qualifications

Department Contact for Recruitment Inquiries

Meredith Kelly

Department Contact Phone Number

Meredith.A.Kelly@dartmouth.edu

Department Contact for Cover Letter and Title

Meredith Kelly

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.
This position is a 12-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/70219

Key Accountabilities

Description

General Departmental Support
• Assists in the support of every day departmental functions
• Submits financial documents (travel reimbursements, Pcards, POs, etc.) for processing
• Sorts and distributes department/office campus and USPS mail
• Assists with departmental FedEx and UPS shipping as needed
• Maintains inventory and orders office supplies as needed
• Works with vendors to maintain office support systems (e.g., copiers, printers)
• Prints and binds departmental materials
• Schedules the use of department vans and assists in facilitating van maintenance with local service centers
• Assists with support of field equipment for the department’s off-campus program

Percentage Of Time

25

Description

Communication
• Responds to inquiries, internal and external, and provides information within established guidelines or refers to appropriate individual to address the needs of inquiry
• Communicates respectfully with a diverse community

Percentage Of Time

25

Description

Information Management
• Assists with the filing of department documents in accordance with established procedures
• Assists with records management and storage of department files
• Assists in the maintenance of department files, databases ( ORC, department directory information), department social media, and department website

Percentage Of Time

25

Description

Schedule and Event Coordination
• Assists in the coordination of major recurring department activities including those with related departments, external participants, etc.
• Assists in the coordination of events and functions including guest itineraries, room reservations, invitations, food and expense management, etc.

Percentage Of Time

25

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • abilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents