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Type of Position:
Professional Staff - Institutional
Day Shift (United States of America)
University of Arkansas at Fort Smith
The University of Arkansas - Fort Smith is a vibrant mid-sized
public university dedicated to breaking the higher education mold
by bringing truly transformative, hands-on experiences to every
student. From high school seniors to senior professionals,
first-generation students to second-chancers, our goal is to
provide a high-quality, future-focused education that honors each
student's unique, personal situations and goals. Our tiered
approach to learning offers students access to more than 80-degree
plans and programs including certificate, associate, bachelor's,
and master's degrees. We seek to recruit and retain a diverse
workforce as a reflection of our commitment to serve the diverse
population of Arkansas, to maintain the excellence of the
university, and to offer our students richly varied disciplines,
Located on the Arkansas-Oklahoma border and situated in a region of
lakes, Fort Smith is the second-largest city in Arkansas and
features a vast array of cultural activities, shopping, dining, and
entertainment, including a thriving downtown entertainment
district. Parks, trails, and water recreation are all within the
city limits, and true outdoor enthusiasts will find the area’s
lakes, streams, and mountains offer adventure only minutes away
from campus. Fort Smith was recently named by Forbes as the number
one city in America for the cost of living, and a top city in the
nation for the highest-paying tech jobs. The city is within easy
driving distance of Tulsa, Kansas City, Dallas, Little Rock, and
Thank you for your interest in joining our university. Below you
will find details for the position including any supplementary
documentation and/or questions you should review before submitting
your application. For general application assistance or if you have
questions about a job posting, please contact Human Resources at
If you have a disability and need assistance with the hiring
process please contact Human Resources at 479-788-7080. Applicants
are required to submit a request for each position to which they
College of Health, Education, and Human
Summary of Job Duties:
The Assistant to the Dean is primarily
responsible for assisting the Dean with the day-to-day operations
of the College of Health, Education, and Human Sciences. This
person is to coordinate and screen the dean’s schedule, anticipate
and resolve select problems, and track college and unit budgets,
schedules and faculty workloads, and other metrics to ensure the
success of the College of Health, Education, and Human Sciences.
Under general supervision, this person performs varied
administrative support activities and coordinates special
Required Education and/or Work Experience:
degree in office administration or related field; plus three years
of specialized training or experience in the clerical or
secretarial field. Other job-related education and/or experience
may be substituted for part of these requirements.
Preferred Education and/or Work Experience:
degree in office administration or related field; at least five
years of administrative/secretarial experience.
Knowledge, Skills, and Abilities:
To perform the job successfully, the following competencies are
required for the essential functions of this position:
Essential Job Duties and Responsibilities:
- Knowledge of planning and scheduling techniques.
- Knowledge of general office procedures
- Excellent customer service and interpersonal and communication
skills and the ability to work effectively with a wide range of
constituencies in a diverse community.
- Ability to operate standard office equipment.
- Records maintenance skills.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to lead and train staff and/or students.
- Word processing and/or data entry skills.
- Knowledge of office management principles and procedures.
- Ability to coordinate and organize meetings and/or special
- Knowledge of academic administrative principles and
- Knowledge of grammar, punctuation, and spelling.
- Knowledge of word processing applications including Microsoft
- Ability to provide information and assistance to faculty,
staff, visitors, students, and callers.
- Ability to extract and organize information.
- Ability to multitask and prioritize.
Other Job Duties and Responsibilities:
- Assume responsibility for the development and administration of
specific projects as assigned.
- Liaise between the Office of the Dean and the leadership team
in the College of Health, Education, and Human Sciences.
- Liaise between the Office of the Dean and administrative
leaders and offices at the University of Arkansas – Fort
- Liaise between the Office of the Dean and external community
partners and stakeholders.
- Liaise between the Office of the Dean and the faculty, staff,
students in the College of Health, Education, and Human Sciences,
and outside contacts daily to promote effective working
- Anticipate problems, critical issues, and opportunities and
advise the Dean of the College of Health, Education, and Human
- Lead and mentor other support staff.
- Lead and manage the organization of accreditation documents and
reports of seven programs to ensure compliance with program
- Manage day-to-day operations of the Office of the Dean of
College of Health, Education, and Human Sciences.
- Manage the professional schedule of the Dean of the College of
Health, Education, and Human Sciences, including travel
arrangements and expense reports for the Dean and visiting
candidates for the college.
- Manage academic calendar for programs, and recruiting events in
the College of Health, Education, and Human Sciences.
- Prepare communications, presentations, budget, accreditation,
operational, and strategic planning documents.
- Record, distribute, and maintain minutes for meetings as
directed by the Dean. Performs miscellaneous job-related duties as
- Provide service to the college community and students through
serving on college and department committees, providing leadership,
mentorship, and expertise.
- Demonstrate the ability to work as a group leader, group
member, and student-focused team player.
- Maintain a professional development plan, including
professional development activities and services provided to
college and communities to assure personal growth and continued
competency within the professional field.
- Demonstrate adaptability and the willingness to assist the
college in fulfilling its mission and vision through administrative
duties and community service and/or perform special duties as
- Perform other duties as assigned by the Dean of the College of
Health, Education, and Human Sciences.
Responsible for maintaining a positive work atmosphere by acting
and communicating in a manner to fosters teamwork and by providing
leadership to subordinates. Requires consistent on-time
Regular contact with Health Sciences
staff, students, other campus departments, organizations, and the
List Employees Supervised:
Special Job Dimensions:
Work performed primarily in an
office setting requiring mainly seated tasks, with some bending and
lifting. Occasional extended walking is required. Occasional
overtime is required. Normal working hours are Monday – Friday,
8:00 am – 5:00 pm.
Background Check Requirements.
Criminal Background Check and
Motor Vehicle Registry (MVR) Check.
$34,000-36,000/year, commensurate with education and
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional
References (name, email, business title), Resume,
Proof of Veteran Status
Special Instructions to Applicants:
Recruitment Contact Information:
Human Resources 479-788-7080
All application materials must be uploaded to the University of
Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check
This position may be subject to a pre-employment criminal
background check, sex offender registry check, financial history
background check, and/or drug screening. A criminal conviction or
arrest pending adjudication and/or adverse financial history alone
shall not disqualify an applicant in the absence of a relationship
to the requirements of the position. Background checks and drug
screening information will be used in a confidential,
non-discriminatory manner consistent with state and federal
The University of Arkansas is an equal opportunity, affirmative
action institution. The University does not discriminate in its
education programs or activities (including in admission and
employment) on the basis of age, race, color, national origin,
disability, religion, marital or parental status, protected veteran
status, military service, genetic information, or sex (including
pregnancy, sexual orientation, and gender identity). Federal law
prohibits the University from discriminating on these bases.
Questions or concerns about the application of Title IX, which
prohibits discrimination on the basis of sex, may be sent to the
University's Title IX Coordinator and to the U.S. Department of
Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United
States on the first day of employment.
All applicant information is subject to public disclosure under the
Arkansas Freedom of Information Act.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity: