Office Coordinator (HYBRID)

***This position is eligible for up to one day remote work per week.

BASIC FUNCTION:

Salve Regina University aspires to provide students a deeply aligned academic advising and career development experience as part of the signature Salve Compass program delivered across the four years of the undergraduate experience. The Office Coordinator will be an integral contributor in the successful execution of Salve Compass and Center for Advising, Career, and Life Design functions. The incumbent will support the team through a number of critical functional areas of responsibility. Key partners include teams from IT, facilities, and purchasing/billing, as well as vendor representatives. The Office Coordinator will support budget tracking and reporting, respond to inquiries from stakeholders, and take an active role in outreach.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office Support:

• Provide oversight for key administrative functions (technical support, facilities requests, purchasing/billing) and serve as point person for the team with colleagues in appropriate offices (IT, Facilities, etc.)
• Track departmental budget and generate regular reports
• Collaborate with other members of the Center to create a welcoming space for students and other stakeholders both in person and virtually
• Participate in team trainings, events, and programming as appropriate

Resource Operation and Communication:

• Assist with resource management needs across various platforms (could include conducting approvals, generating reports, and entering assessment data)
• Work with vendor partners to keep team updated and communicate troubleshooting requests, as well as manage billing cycles and the potential partnership process
• Serve as a main point of contact for general office phone, e-mail, and social media inquiries, responding to requests and triaging to appropriate team members and colleagues
• Collaborate with team to execute on the overall marketing plan for the Center

OTHER DUTIES AND RESPONSIBILITIES:

• Represent the department and liaise with other administrative coordinators across campus
• Participate in trainings and other special programming, as well as other duties as assigned

LICENSES, TOOLS, AND EQUIPMENT:

NA

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions.


Requirements:

Required:

• Minimum requirement of a high school diploma or GED
• Capacity to learn and use multiple other technological platforms and software required
• Excitement for connecting with diverse audiences and ability to record information conveyed by stakeholders and prepare statistical information in a timely manner required
• Ability to uphold confidentiality required
• Commitment to equitable access to resources and communities of support for all students required

Preferred:

• Earned Bachelor's degree preferred
• Proficiency in Microsoft Word, Excel, and PowerPoint preferred
• Demonstrated expertise within a high volume office setting with multiple stakeholders and team members required, experience in a higher education setting preferred
• Understanding of and commitment to Salve Regina's Mercy, Catholic tradition and mission preferred

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• discounted auto and home insurance through Liberty Mutual
• employee Assistance Program through Coastline EAP
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program

For more detailed information on Salve's benefits, visit https://salve.edu/human-resources/benefits .

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.


Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu