Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Coordinate faculty and student resources in support of
Elementary/Special Education and Secondary Education.
- Coordinate all office processes, including workflow and
productive engagement of undergraduate and graduate student
employees. Ensure that full- and part-time faculty have access to
resources, support, and information. In collaboration with the
program chairs, manage all office records, including student files
and education course offering files; maintain budgets for each
program and process all related paperwork; maintain a database of
education majors, including advising assignments and student
completion of required education courses; manage pre-registration
of students, including surveying students for course section
selection; manage honor society processes (e.g., student
eligibility, forms, payments, communications); respond to inquiries
from students, faculty, and members of the campus and local
community; maintain communication with a range of office and
individuals on campus and in the community; coordinate event
planning, including room reservations, food orders, logistics,
invitations, etc.; assist with the preparation of end-of-year
reporting, assessment, and record review; assist with hiring
undergraduate and graduate student employees; serve as a resource
to others in the office, and provide administrative support to all
- Manage information and communications on behalf of both
undergraduate programs. Develop and manage web-based and print
information; collaborate with the program chairs to ensure that
information is communicated effectively through a range of print
and web-based media; and provide guidance to graduate and
undergraduate student workers as they complete tasks related to
- Coordinate transportation and events on behalf of undergraduate
education programs. Coordinate and manage student transportation to
community and practicum sites, hire and supervise student drivers
who are transporting education students, and communicate and
coordinate with other offices to ensure the safe transport of
students to off-campus sites.
Education and Experience Required
- Perform all other duties as may be assigned.
- High school education or equivalent. Some college
- Three to five years’ previous administrative assistant or
coordinator experience or an equivalent combination of education
- Excellent organization and communication skills required.
- Ability to work under deadline pressure and prioritize
assignments while managing multiple tasks.
- Strong office coordination and technology skills, including but
not limited to web and social media app editing, Microsoft Office
applications, and student information systems.
- Service excellence approach is necessary.
- Responsible, deadline-driven, personable, and tactful, with
initiative and use of independent judgement.
- Ability to collaborate with others on a variety of projects and
- Occasional evening work required.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
18 (Min. $42,572/Mid. $55,344/Max. $68,116)
Employees are normally hired between the minimum and the
midpoint of a position’s grade range to which a position has been
assigned, depending on experience and
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnic origin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation, gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop, and from
time to time update, an affirmative action program and will insist
on a good-faith effort on the part of its employees to comply with
the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of
this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- Cover Letter
- Letter of Recommendation
- Diversity Statement