Administrative Coordinator

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Administrative Coordinator

Overview

Coordinate faculty and student resources in support of Elementary/Special Education and Secondary Education.

Essential Duties:

• Coordinate all office processes, including workflow and productive engagement of undergraduate and graduate student employees. Ensure that full- and part-time faculty have access to resources, support, and information. In collaboration with the program chairs, manage all office records, including student files and education course offering files; maintain budgets for each program and process all related paperwork; maintain a database of education majors, including advising assignments and student completion of required education courses; manage pre-registration of students, including surveying students for course section selection; manage honor society processes (e.g., student eligibility, forms, payments, communications); respond to inquiries from students, faculty, and members of the campus and local community; maintain communication with a range of office and individuals on campus and in the community; coordinate event planning, including room reservations, food orders, logistics, invitations, etc.; assist with the preparation of end-of-year reporting, assessment, and record review; assist with hiring undergraduate and graduate student employees; serve as a resource to others in the office, and provide administrative support to all departmental projects.
• Manage information and communications on behalf of both undergraduate programs. Develop and manage web-based and print information; collaborate with the program chairs to ensure that information is communicated effectively through a range of print and web-based media; and provide guidance to graduate and undergraduate student workers as they complete tasks related to program-related communications.
• Coordinate transportation and events on behalf of undergraduate education programs. Coordinate and manage student transportation to community and practicum sites, hire and supervise student drivers who are transporting education students, and communicate and coordinate with other offices to ensure the safe transport of students to off-campus sites.

Marginal Duties:

• Perform all other duties as may be assigned.

Education and Experience Required

• High school education or equivalent. Some college preferred.
• Three to five years’ previous administrative assistant or coordinator experience or an equivalent combination of education and experience.
• Excellent organization and communication skills required.
• Ability to work under deadline pressure and prioritize assignments while managing multiple tasks.
• Strong office coordination and technology skills, including but not limited to web and social media app editing, Microsoft Office applications, and student information systems.
• Service excellence approach is necessary.
• Responsible, deadline-driven, personable, and tactful, with initiative and use of independent judgement.
• Ability to collaborate with others on a variety of projects and programs.
• Occasional evening work required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade
18 (Min. $42,572/Mid. $55,344/Max. $68,116)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS832P

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation
4. Diversity Statement

Optional Documents

1. Transcripts