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Conference and Marketing Assistant

Virginia Military Institute
Lexington, Virginia
Salary is commensurate with education and experience
Date posted
Aug 10, 2023

Conference and Marketing Assistant
VMI’s Center for Leadership and Ethics seeks a full-time, entry-level employee to assist in the planning and execution of academic year conferences and marketing activities. Responsibilities include detailed record keeping; communicating with and scheduling of conference presenters and speakers; topic research, exhibitor and sponsor outreach; assist with video editing, social media marketing and basic graphic layout and design; and providing general administrative and conference support. 
Core responsibilities
•    Detailed record keeping.
•    Manage conference calls for presentation process.
•    Communication with conference presenters.
•    Schedule conference presentations.
•    Research related to presentation topics.
•    Configure online conference registration platform using content management system.
•    Update conference websites.
•    Assist with video editing.
•    Assist with social media marketing.
•    Assist with podcast production and editing.

•    Detailed record keeping.
•    Communication with conference presenters.
•    Schedule sessions.
•    Conference research.
•    Outstanding customer service.
•    Proficient in Microsoft office (Word, Excel, PowerPoint).
•    High comfort level with technology and software platforms.
•    AV set-up and support as needed.
•    Familiarity with video editing and software.
•    Familiarity with social media marketing and campaign coordination.
•    Basic graphic design and branding experience.
•    Provide ongoing support to Marketing Manager

Minimum Qualifications:

•    Associate’s degree or equivalent experience. 
•    Excellent oral, written, and listening communication skills.
•    Highly organized and detail oriented, yet flexible, positive, and a problem solver in the face of change. 
•    Proficient in Microsoft Office programs. 
•    Research skills. 

Additional Considerations:

•    Able to work in Adobe Premiere Pro, InDesign, Photoshop, Illustrator, and/or Canva Pro. 
•    Familiar with marketing campaigns, and brand management. 
•    Familiar with email campaigns and software.

Special requirements:
Some 12 hour days may be required during conferences (3 – 4 times a year).

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