Administrative Coordinator

Position Details

Position Information

Posting date

08/09/2023

Closing date

Open Until Filled

Yes

Position Number

0643000

Position Title

Administrative Coordinator

Department this Position Reports to

Hopkins Center

Hiring Range Minimum

$20.25/ hr

Hiring Range Maximum

$25.25/ hr

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Normal office hours with occasional nights or weekend support for events. This position offers a hybrid work schedule, however, candidate needs to be within commuting distance to the campus.

Location of Position

Hanover, NH
Wilson Hall, East Wheelock Street

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

Discover an amazing opportunity to work in Arts Administration at the Hopkins Center for the Arts, a nexus of creativity in the Upper Valley. Working in the Director’s Office, this position will gain exposure and work with a collaborative team of creative professionals who believe in the power of the arts to transform lives. Reporting directly to the Manager of Strategic Initiatives and Belonging, this position ensures the smooth and efficient operation of the Director’s office as well as providing high-level support to the Howard Gilman ’44 Executive Director.

As we strongly believe in the power of the arts to transform lives, we at the Hop commit to working against the inequalities that exist within our arts community and in our larger community. We remain steadfast in our determination to continue to work together for the betterment of all by directing our efforts and privilege toward justice and equality.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

- 2-3 years of experience supporting a high-level executive.
- Excellent interpersonal skills and ability to deal articulately with a diverse range of people.
- Strong organizational skills and ability to balance priorities and meet deadlines.
- Initiative, sound judgment and ability to work independently.
- Strong writing, detail editing and proofreading skills.
- Technologically savvy in the use of computers, applications, databases, tablets and smartphones.
- Availability and willingness to work occasional weekend and evening assignments.
- Commitment to diversity and to serving the needs of a diverse population.
- Adept at handling confidential information with excellent judgment and discretion.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.
- Flexible, creative, self-motivated and willing to work extended hours on occasion.

Preferred Qualifications

-Keen interest in the arts.
-Student staff supervision experience.

Department Contact for Recruitment Inquiries

Jan Sillery

Department Contact Phone Number

646-1417

Department Contact for Cover Letter and Title

Amber Wylie, Manager of Strategic Initiatives and Belonging

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/70079

Key Accountabilities

Description

Coordination and Administrative Management
This role serves as the first point of contact for the Hopkins Center Director’s Office as it relates to directing inquiries and monitoring communication. The coordinator supports the Manager of Strategic Initiatives and Belonging as well as the Senior Development Manager in implementation of initiatives and projects that may include logistic planning and execution. May manage, track and/or coordinate calendars, deadlines, pending items and follows up with appropriate contacts to ensure consistent and efficient workflow and completion of tasks in a timely manner. Anticipates and proactively manages preparation and follow-up for meetings, events, and programs. Participates in staff and business development meetings, takes minutes, and ensures timely and accurate dissemination of information and follow-up. Provides support through data entry, accuracy and integrity of internal and external data and information.

Percentage Of Time

50

Description

Executive Administrative Support
The Administrative Coordinator manages the day-to-day operations of the Director’s office with oversight of the Executive Director’s schedule. This role provides the Executive Director with a first line of communication for all internal and external stakeholders, including all levels of Dartmouth College as well as the national and international performing arts field. Supports meeting and event organizing including logistics, communication, preparation and distribution of relevant documents as well as note taking and meeting follow up. Responsible for organizing business and development travel including travel booking, detailed itineraries and expense reconciliation on behalf of the Executive Director and relevant guests. Duties may include planning and organizing of special events; data entry; preparing correspondence, lists and other administrative support related tasks. Provides technical support for the Director or arranges for special tech support, including upgrades for software applications as well as coordination of technology within the Director’s Office. Provides a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. May manage or supervise student assistants, including training in data entry and general office duties.

Percentage Of Time

50

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • abilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Curriculum Vitae
2. Writing Portfolio
3. Additional Document #1
4. Additional Document #2
5. Applicant provides URL for HM to review
6. Media Portfolio
7. Pictures/Photos in support of application