Open Until Filled
Department this Position Reports to
Hiring Range Minimum
Hiring Range Maximum
Not a Union Position
Not an SEIU Position
Regular Full Time
Scheduled Months per Year
Scheduled Hours per Week
Normal office hours with occasional nights or weekend support for
events. This position offers a hybrid work schedule, however,
candidate needs to be within commuting distance to the
Location of Position
Wilson Hall, East Wheelock Street
Remote Work Eligibility?
Is this a term position?
If yes, length of term in months.
Is this a grant funded position?
Discover an amazing opportunity to work in Arts Administration at
the Hopkins Center for the Arts, a nexus of creativity in the Upper
Valley. Working in the Director’s Office, this position will gain
exposure and work with a collaborative team of creative
professionals who believe in the power of the arts to transform
lives. Reporting directly to the Manager of Strategic Initiatives
and Belonging, this position ensures the smooth and efficient
operation of the Director’s office as well as providing high-level
support to the Howard Gilman ’44 Executive Director.
As we strongly believe in the power of the arts to transform lives,
we at the Hop commit to working against the inequalities that exist
within our arts community and in our larger community. We remain
steadfast in our determination to continue to work together for the
betterment of all by directing our efforts and privilege toward
justice and equality.
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of
education and experience
Required Qualifications - Skills, Knowledge and
- 2-3 years of experience supporting a high-level executive.
- Excellent interpersonal skills and ability to deal articulately
with a diverse range of people.
- Strong organizational skills and ability to balance priorities
and meet deadlines.
- Initiative, sound judgment and ability to work
- Strong writing, detail editing and proofreading skills.
- Technologically savvy in the use of computers, applications,
databases, tablets and smartphones.
- Availability and willingness to work occasional weekend and
- Commitment to diversity and to serving the needs of a diverse
- Adept at handling confidential information with excellent
judgment and discretion.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint
and Teams), Adobe Acrobat, Zoom and cloud-based applications.
- Flexible, creative, self-motivated and willing to work extended
hours on occasion.
-Keen interest in the arts.
-Student staff supervision experience.
Department Contact for Recruitment Inquiries
Department Contact Phone Number
Department Contact for Cover Letter and Title
Amber Wylie, Manager of Strategic Initiatives and Belonging
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action
employer with a strong commitment to diversity and inclusion. We
prohibit discrimination on the basis of race, color, religion, sex,
age, national origin, sexual orientation, gender identity or
expression, disability, veteran status, marital status, or any
other legally protected status. Applications by members of all
underrepresented groups are encouraged.
Employment in this position is contingent upon consent to and
successful completion of a pre-employment background check, which
may include a criminal background check, reference checks,
verification of work history, and verification of any required
academic credentials, licenses, and/or certifications, with results
acceptable to Dartmouth College. A criminal conviction will not
automatically disqualify an applicant from employment. Background
check information will be used in a confidential,
non-discriminatory manner consistent with state and federal
Is driving a vehicle (e.g. Dartmouth vehicle or off road
vehicle, rental car, personal car) an essential function of this
Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of
tobacco-based products (including smokeless tobacco) are prohibited
in all facilities, grounds, vehicles or other areas owned, operated
or occupied by Dartmouth College with no exceptions. For details,
please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Coordination and Administrative Management
This role serves as the first point of contact for the Hopkins
Center Director’s Office as it relates to directing inquiries and
monitoring communication. The coordinator supports the Manager of
Strategic Initiatives and Belonging as well as the Senior
Development Manager in implementation of initiatives and projects
that may include logistic planning and execution. May manage, track
and/or coordinate calendars, deadlines, pending items and follows
up with appropriate contacts to ensure consistent and efficient
workflow and completion of tasks in a timely manner. Anticipates
and proactively manages preparation and follow-up for meetings,
events, and programs. Participates in staff and business
development meetings, takes minutes, and ensures timely and
accurate dissemination of information and follow-up. Provides
support through data entry, accuracy and integrity of internal and
external data and information.
Percentage Of Time
Executive Administrative Support
The Administrative Coordinator manages the day-to-day operations of
the Director’s office with oversight of the Executive Director’s
schedule. This role provides the Executive Director with a first
line of communication for all internal and external stakeholders,
including all levels of Dartmouth College as well as the national
and international performing arts field. Supports meeting and event
organizing including logistics, communication, preparation and
distribution of relevant documents as well as note taking and
meeting follow up. Responsible for organizing business and
development travel including travel booking, detailed itineraries
and expense reconciliation on behalf of the Executive Director and
relevant guests. Duties may include planning and organizing of
special events; data entry; preparing correspondence, lists and
other administrative support related tasks. Provides technical
support for the Director or arranges for special tech support,
including upgrades for software applications as well as
coordination of technology within the Director’s Office. Provides a
bridge for smooth communication between the Executive Director and
internal departments, demonstrating leadership to maintain
credibility, trust and support with senior management staff. May
manage or supervise student assistants, including training in data
entry and general office duties.
Percentage Of Time
Demonstrates a commitment to diversity, inclusion, and cultural
awareness through actions, interactions, and communications with
Performs other duties as assigned
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- American Library Association
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Internal Employee Referral (Please specify full name
- Higher Ed Jobs
- Inside Higher Ed
- National Black MBA Association
- Recruit Military
- Valley News
- Other (Please specify below)
- If you answered, 'Internal Employee Referral' or 'Other' to the
above question, please specify here:
(Open Ended Question)
- Cover Letter
- Curriculum Vitae
- Writing Portfolio
- Additional Document #1
- Additional Document #2
- Applicant provides URL for HM to review
- Media Portfolio
- Pictures/Photos in support of application