Assistant Director of Operations

Assistant Director of Operations & Budgets

Available Title(s):
1157-NN_ADMINPRO - Assistant Director

Business Title:
Assistant Director of Operations & Budgets

Employee Type:
Admin. Professional

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

This position is responsible for oversight management operations and budget within the Paul G. Allen School for Global Health including budgeting, accounting services, business affairs, position budgeting, outside contracts, long range capital planning and related financial and resource services, and oversight of the day-to-day administrative support of activities. This position serves as the primary point of operational and administrative contact for internal and external constituencies.

The Allen School has diverse domestic and international portfolios with Non-Governmental Organization (NGO) branches in Kenya and Tanzania, and international grant activities in Europe, Asia, Africa, and the Americas.

The Assistant Director reports to the Director and is the school's primary financial and personnel officer and operates with a broad level of independent judgment and decision-making authority. This position has substantial responsibility for controlling program allocations and operations that span national and international research activities. Works collaboratively with national and international stakeholders and advisors; including legal, accounting, and business management firms and government agencies nationally and internationally.

Collaborate with the Director and College leadership to consult with WSU internal offices, including the Office of the Attorney General, Internal Audit, Vice President for Finance and Administration, Office of Research, International Programs, Office of the Controller, and Presidents Office to discuss and identify unique operational needs and solutions to support the programs of the Paul G. Allen School for Global Health.

This position will be primarily based at our WSU Pullman Campus; however remote/hybrid opportunities may be available and can be discussed during the interview process.

This Position also may require occasional international travel.

This position is a modified regular shift that will have frequent meetings with staff and constituents in different time zones that require occasional early morning or late evening work schedules.

Required Qualifications:

• Positions require a Bachelor's degree in a relevant field and four (4) years of progressively responsible relevant experience, which has included at least one (1) year of managerial experience. A Master's degree in a related field may be substituted for up to one (1) year of the required experience. Education and experience can be tailored to fit the specific organizational entity/directorial assignment. Positions may require applicable licensure and/or certification.
  
• Demonstrated effective interpersonal, written and oral communication skills.
  
• Demonstrated computer software skills, including the ability to use Microsoft Office programs, such as: Outlook, Word, Excel, and Access.
  
• Demonstrated experience interpreting and applying laws, rules, policies and procedures.
  
• Understanding of and physical eligibility required for working in a BSL-2 environment. See the following link for more information: http://www.cdc.gov/OD/ohs/biosfty/bmbl5/bmbl5toc.htm
  

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Preferred Qualifications:

• Master's degree in a relevant field.
  
• Experience in higher education.
  
• Experience in strategic planning, formulation, design, implementation, and tracking.
  
• Experience creating/auditing administrative procedures and internal controls.
  

Additional Information:

Area/College:

College of Veterinary Medicine

Department Name:

Paul G. Allen School for Global Animal Health

City, State, Zip:

Pullman, WA 99164

Department Link:

https://vetmed.wsu.edu/departments/paul-g-allen-school-for-global-health/

Monthly Salary:

$5,485.73 - $8,402.20 | Commensurate with qualifications and experience

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf.

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

FTE: 100%

This is a Permanent position.

Posting Close Date:

Applicants must submit their completed application by Tuesday, September 5, 2023 at 11:59 p.m. PST.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

All applicants must upload a cover letter and resume/cv to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.

• External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
  
• Documents may be submitted in one file or separate files.
  
• Applicants are encouraged to upload as a PDF if possible.
  
• Applicants will be requested to provide contact information for professional references within the online application.
  

Required Documents:

• Cover letter
  
• Resume
  

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Assistant-Director-of-Operations---Budgets_R-10000-1

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.





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