Administrative Assistant MBB

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Administrative Assistant MBB

Overview

Provide administrative office support to the Head Coach, Assistant Coaches. and Director of Basketball Operations. Responsible for compliance with all NCAA rules and regulations.

Essential Duties:

1. Maintain calendars for all administrative members of the office, including the Head Coach. Schedule media requests through Athletic Media Relations, schedule on and off campus meetings, and field phone call and email requests for head coach appearances.
2. Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating, and importing linked spreadsheets, creating mail, envelope, and table merges, creating and editing captions, adding graphics, editing images, footnotes, endnotes, indices, tables of content, creating master documents and reports using information from several sources; and use Photoshop and InDesign for flyers, invitations, and mailings.
3. Answer phones, greet and direct visitors to appropriate areas or persons. Sort, open, distribute, and route incoming mail and prepare outgoing mail.
4. May be responsible for the accuracy, maintenance, and reconciliation of financial accounts, processing of payments, transmittal reports, billing, data entry to accounts payable system, and monitor budgets and other financial activities. Order and maintain the inventory for all office supplies.
5. Assist basketball staff with all travel related aspects of the program. Assist with the coordination of coach travel, team travel, and official visit travel, including flights, buses, and car rentals. Assist with the preparation for charter flights that include administrators, Dominicans, and donors.
6. Prepare and maintain records, files and databases some of which may be confidential. (5%)
7. May, with supervision, organize and coordinate special projects including presentations, education programs, and special events.

Marginal Duties:

1. May serve as internal resource on departmental administrative questions.
2. Perform all other duties as may be required

Education and Experience Required

• High School education or equivalent.
• Minimum of3 to five years of related experience or an equivalent combination of education and experience.
• Working knowledge of word processing and database systems required.
• Ability to communicate effectively by verbally and in writing
• Excellent organizational and communications skills also required.
• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.
• Ability to establish and maintain effective working relationships

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a nonnal seated position for extended periods of time
• Reaching by extending hand(s) or ann(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or ann(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within nonnal range
• Ability to move about

Employee Status
Full Time

Salary Grade
17 (Min. $37,019/Mid. $48,125/Max. $59,231)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS837P

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents