Administrative Assistant for Hunter Conservatory

Administrative Assistant for Hunter Conservatory
Whitman College

Compensation:

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .

POSITION PURPOSE

The Administrative Assistant for Hunter Conservatory has responsibility for providing administrative support to the eight faculty members with offices in the building. The position is for 5 hours a week during the academic year, preferably for one hour each day up to a total of 195 hours.

PRINCIPAL ACCOUNTABILITIES

• Distribute mail.
• Submit work orders for maintenance and custodial issues.
• Ensure main office equipment is functional.
• Organizing repairs with service representative when necessary.
• Assist faculty in scheduling classrooms.
• Order office and lounge supplies when needed.
• Prepare offices for new faculty arrivals.

REQUIRED KNOWLEDGE SKILLS & ABILITIES

Individuals must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.

• Demonstrates general office skills including spelling, proofreading, composition of correspondence and use of general office equipment including telephones, calculators, computers, copy and fax machines.
• Proficiency in word processing and spreadsheet programs, as well as the ability to learn specialized computer programs.
• Ability to contribute positively and actively to the College's core values of diversity, equity, inclusion and antiracism.
• Ability to work in an open office setting with frequent interruptions from telephone calls, faculty, staff, students and visitors who enter the building. Ability to work under pressure, handle multiple tasks, and prioritize tasks is essential.
• Essential communication skills, both oral and written, are necessary to relate diplomatically to faculty, administrators, students, parents, visitors, other campus departments and outside constituencies. Must be able to deal with emergencies and complaints while maintaining a caring and cooperative relationship.
• Ability to maintain strict confidentiality.

MINIMUM QUALIFICATIONS

Highschool Diploma and one year of relevant experience.

BENEFITS

403(b) Defined Contribution Retirement Plan.

Paid Time Off: vacation and sick accrual based on hours worked.

Learn more about benefits eligibility here.

DISABILITY ACCOMMODATION FOR JOB CANDIDATES

Contact Human Resources regarding requests for disability accommodation in the employment application process.

APPLICATION REVIEW

Application review will begin immediately and will continue until the position is filled.

START DATE

September 2023


For full application instructions and position description, visit https://whitman.bamboohr.com/careers/309


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