Rhode Island School of Design (RISD) seeks an Administrative
Assistant to join the Office of Student Affairs. Student Affairs at
RISD provides opportunities for all students to develop personally,
socially and intellectually. Programming and services reflect the
values of community, inclusiveness, responsibility, leadership and
wellbeing. The successful candidate will thrive in a campus
environment that is committed to advancing the principles of social
equity and inclusion, environmental and climate justice, and equal
access to resources and opportunities.
The Administrative Assistant, Student Affairs performs a wide
variety of administrative duties in support of the Vice President
for Student Life and Engagement (VPSLE) and the Associate Dean of
Students (ADOS) in the Office of Student Affairs. Manage the
calendars and provide administrative support to the VPSLE and ADOS
and serve as the initial point of contact for internal and external
divisional inquiries; answer routine questions regarding standard
policies, procedures, and events; and refer inquiries to campus
departments and staff as appropriate. Leverage systems, technology,
and tools to ensure optimal administrative ease and efficiencies.
Update and maintain confidential database records, paper files, and
website materials to reflect accurate information. Maintain a high
level of confidentiality and professionalism. Generate, maintain,
and process forms, documents, reports, minutes and agendas. Ensure
that student staff are available to greet visitors to the central
Student Affairs office. Order office and general supplies. Hire,
schedule, and oversee student-workers and approve time records as
As an employer, RISD offers a supportive, collegial, and inclusive
work environment and a competitive benefits package.
- Demonstrate high level of sensitivity to the variety of
constituents who contact the Student Affairs office, serve as a
central point of contact for visitors, e-mail, and telephone
inquiries made to the division. Screen and answer questions
providing accurate information, offer general assistance, and
escalate/refer as appropriate.
- Provide daily administrative support to the Vice President for
Student Life and Engagement and the Associate Dean of Students.
Manage calendars, provide project support, and take meeting notes
- Generate, compile, create and edit a wide variety of student
affairs related documents, reports, correspondence and information
in a visually impactful/insightful manner to meet informational
needs of the student affairs department and division.
- Exercise sensitivity, collaboration with team members and
campus partners and confidentiality while performing a wide variety
of administrative duties, including preparing meeting minutes,
reports, charts, agendas, and correspondence. Manage appointment
calendars and travel arrangements for the VPSLE and ADOS.
- Maintain and order divisional supplies and stock as needed.
Complete check requests, purchase orders, and expenses.
- Hire, supervise and assign tasks to student-workers. Verify and
process time records.
- Plan, organize and complete logistical arrangements for a
variety of events and activities as assigned by VPSLE and ADOS,
including but not limited to meetings, dinners, professional
development opportunities, receptions, and community building
- Manage Conference Room 104 scheduling and various meetings and
- Committed to and has the ability to articulate the importance
of diversity in an institution of higher learning and
- Demonstrated knowledge of and experience with Mac or PC
computers and computer software,including Microsoft Office (i.e.
Word, Excel), databases, content management systems such as Maxient
and WorkDay, and web browsers.
- Ability to be proactive, resourceful, and work independently
within parameters of the role.
- Be a self-starter and have a solution-minded approach to
projects and initiatives
- Associate degree, or equivalent combination of education and
- At least one year of experience in an administrative support
position with access and exposure to sensitive and confidential
- Experience in an academic environment.
35 hours per week;12 months per year
Full-time; Non-Exempt; Regular
Documents Needed to Apply
Cover Letter (required)
Salary Grade Structure
Incomplete applications will not be considered. Please upload
all required documents.
The successful candidate will be required to meet our
pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its
learning community and integral to an art and design education. We
welcome candidates whose experience has prepared them to contribute
to our commitment to diversity and excellence. RISD is an Equal
Opportunity Employer. Employment decisions are made without regard
to race, color, religion, sex, age, national origin, disability,
veteran status, sexual orientation, gender identity or expression,
genetics, or any other protected characteristic as established by
For internal use only - Job Family:
Administrative Support Services