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Exam Proctor

About Massachusetts College of Liberal Arts:

At MCLA, we're here for all - and focused on each - of our students. As a 2023 Top Ten Public College, classes are taught by educators who care deeply about teaching, and about seeing their students thrive on every level of their lives. Nearly 93% of our graduates land competitive jobs or are accepted by some of the best grad schools in the country. We engage in the most nationally relevant conversations by hosting some of the most celebrated thinkers and speakers on our campus in the Berkshires of Massachusetts, an area known for its mountain ranges, hiking trails, and panoramic views. Our home town of North Adams is brimming with creative energy and the regional economy is booming as a result. In nearly every way possible, the experience at MCLA is designed to elevate you as an individual, a leader, and a communicator, fully empowered to make your impression on the world.

Job Description:

Massachusetts College of Liberal Arts (MCLA) is seeking Exam Proctors for the Office of Disability Resources & Academic Support. Exam Proctors ensure that students receive appropriate accommodations under the Americans with Disability Act during testing in academic subjects. Exam Proctors are responsible for maintaining of testing materials and the integrity of the testing process.

Exam proctors will work under supervision of the Office of Disability Resources. Weekly hours will be determined based on student need. There will be a mandatory paid training for these positions.

Exam proctors are temporary, part-time, renewable positions which are paid on an hourly basis. The rate of pay is $15/hour.

Summary of key responsibilities
  • Verify student identification.
  • Maintain security of all testing materials.
  • Remind students of policies and procedures regarding proctored exams.
  • Read and understand instructions for exams.
  • Inform students of exam requirements, as described in exam instructions.
  • Ensure a secure testing environment, including requiring students to power down and store cell phones and other electronic devices.
  • Prepare exam room and ensure that room is supplied with necessary materials.
  • Distribute testing materials.
  • Supervise students taking exams, remain observant and attentive at all times during testing period.
  • Track time for exam period and ensure that exam is complete at the appropriate time.
  • Maintain confidentially regarding students taking exams.
  • Follow appropriate procedures in cases of suspected violations of academic integrity.
  • Ensure that completed testing materials are kept secure and are delivered to Disability Resources in a timely way.
  • Occasionally as an Exam Proctor you may be asked to perform the role of a reader or a scribe.
The role of a reader:
  • A reader reads aloud to a student any exam papers, any instructions, and any answers that the student has dictated.
  • A reader may only read what the student asks to be read.
  • A reader may only read when the student asks.
  • A reader must stop reading when the student tells to stop.
  • The reader may read aloud the question to the student as many times as needed.
  • Communication between the reader and the student is permitted only when the reader needs to ask the student what paragraph or question to read again in case the student was not clear.
  • A reader must read the exam paper exactly how it is written and is not allowed to rephrase or explain the content of the question.
  • The reader should under no circumstances prompt the student with regard to the content of the exam answer.
The role of a scribe:
  • A scribe writes down a student's dictated answers to questions in an examination. In some cases, a scribe can act as a reader as well.
  • The scribe may type or hand-write a student's answer. This needs to be agreed upon.
  • The scribe must write exactly what the student tells them to write, and must not paraphrase or edit the student's answers (even if he/she thinks that the answer doesn't make sense).
  • The scribe/reader (at a student's request) can read back the answers so that the student can edit their work if necessary.
  • Generally, the scribe is responsible for spelling unless otherwise has been agreed. However, the student should be prepared to spell any technical words and give the main punctuation.
  • The student may ask the scribe to alter either at any time and the scribe must comply.
  • The scribe should make sure all details (name, candidate number, etc) are correctly completed.
  • The scribe should make sure all answers are clearly numbered.
  • The scribe should make sure that any materials deleted by the student are cleared or crossed through.
The following points are NOT negotiable:
  • The scribe/reader should under no circumstances indicate by any word or action that he/she thinks the student has made a mistake. This includes gestures, hesitation, speech or written word.
  • The scribe/reader should under no circumstances prompt the student with regard to the content of the exam answer.
  • Communication between the scribe/reader and the student is permitted only when:
    • The scribe asks the student to slow the pace of dictation because he/she is unable to keep up.
    • The scribe needs to ask for repetition of a phrase he/she has forgotten or words that he/she did not hear or understand.

  • AA degree.
  • Experience in teaching, test administration, and/or higher education.
  • Ability to give written and oral instructions, and to communicate well and professionally with a diverse student body, faculty, and staff.
  • Ability to exercise sound judgment and to exercise discretion in handling confidential information.
  • Some daytime, evening, and weekend availability is required.

Additional Information:

This is a part-time, on call position. There is no guarantee of hours. Individuals from under-represented groups are strongly encouraged. Review of applications will begin immediately.

Applications will be reviewed as they are received.

Massachusetts College of Liberal Arts strongly encourages employees to be up to date with their COVID-19 vaccinations. The Centers for Disease Control recommendation is that everyone aged 6 and up should get 1 updated Pfizer-BioNTech or Moderna COVID-19 vaccine, regardless of whether they've received any original COVID-19 vaccines.

Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Barbara Chaput, Chief Human Resources Officer.

Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.

Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Title IX Coordinator and Equal Opportunity Officer, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both.

Justin MacDowell
Title IX Coordinator and Equal Opportunity Officer
375 Church Street, North Adams, MA 01247
Phone: (413) 662-5571

U.S. Department of Education, Office for Civil Rights
33 Arch Street, 9th Floor Boston, MA 02119-1424
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172

Application Instructions:

Interested candidates must apply electronically and should submit a letter of interest and resume by clicking on the APPLY NOW button below.

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