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Registrar Data Specialist

Rhodes College
Tennessee, United States
Salary Not specified
Posted Date
Aug 2, 2023

Job Title:

Registrar Data Specialist



Job Description:

The Registrar Data Specialist reports to the Registrar and is a subject matter expert of registrar data and business process. This position is responsible for registrar data entry in the student information system, user acceptance testing, and report creation. This role will leverage their experience in process review, process mapping, and process validation to drive new or existing registrar processes. This position will have familiarity with registrar best practices related to degree auditing and other records and registration policies and procedures. This position works primarily in-person, on-campus but may have the opportunity for a hybrid work schedule.

Job duties include but are not limited to the following:
  • Create and maintain registrar reports in the student information system.
  • Enter data of the full course schedule into the student information system.
  • Maintain and update current student demographic information including, but not limited to various address types, legal name changes, social security number updates, emergency contact information.
  • Maintain and update of student class year cohorts, statuses, advising cohorts, and other student record specific tasks in the student information system.
  • Create mass mail merge activities, process the Attendance Confirmation data changes, and process Onboarding Student data changes.
  • Observe and document opportunities for process improvement, using quantitative and qualitative improvement tools to identify possible issues and design modifications.
  • Create test plans and thoroughly test registrar functionality for system upgrades and implementations.
  • National Student Clearinghouse ( NSC ) data clean-up; serve as back-up for NSC report submission for Registrar's Office.
  • Assist Associate Registrar in accurately building and maintaining academic requirements in Workday and collect data on student progress toward degree completion.
  • Transfer and test credit articulation data entry in the student information system.

Job Requirements:
  • Bachelor's degree in a technology-related field, or bachelor's degree along with relevant work experience.
  • A high level of technical proficiency and database experience is required.
  • Proficiency with Microsoft Office, especially Excel is required; experience with Workday, Banner, DegreeWorks, MSSQLReporting Services is preferred.
  • Must be able to work in a fast paced, collaborative workspace, with excellent written and oral communication skills.
  • Must be detail oriented and confident in producing accurate reports and analysis.
  • Demonstrate ability to organize numerous projects requiring attention to detail and consistently meet deadlines.
  • Ability to work effectively and maintain confidentiality with students and their families, faculty, staff, and alumni.
  • Must exhibit professionalism in working effectively with diverse constituencies.
  • Experience in registrar, admissions, enrollment management, or relevant area higher education preferred.
  • Preferred experience creating queries of student data from appropriate enterprise student information systems, in addition to validating such data from the student information system.

A complete application includes a cover letter and a resume.

Rhodes offers an excellent benefits package and a great working environment. We are an equal opportunity employer committed to diversity in the workforce.



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