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Assistant Production Manager

Chapman University
California, United States
Salary Not Specified
Posted Date
Aug 1, 2023
Posting Details

Position Information

Position Title

Assistant Production Manager

Position Type


Job Number


Full or Part Time

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification


Anticipated Pay Range

$29.00 - $31.25

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Responsible for providing administrative support to the Dodge College Film and Media Arts Production Management Team. Works under the direction of the Production Manager to coordinate pre-production and production workflow processes for student projects. Ensures that Dodge College policies and proper safety procedures are followed for these projects. Process financial and insurance requests as needed. Maintains constant communication and works closely with faculty and other production and technical staff to provide necessary support to student productions. Assists in the development and improvement of procedures and functions of Dodge College to improve student satisfaction. Provides additional support to the Production Manager as needed.


Coordinate and Supervise the Pre-Production and Production Processes
  • Oversee the greenlight process for approving designated projects to initiate production
  • Process insurance and financial paperwork
  • Monitor compliance with SAG - AFTRA signatory process and film permitting process
Ensure Compliance with Dodge College Policies and Safety Procedures
  • Communicate production and safety policies to students and faculty
  • Review scripts to identify safety and logistical concerns
  • Provide guidance on industry standard safety protocols related to stunts, driving sequences, fire and prop weapons
Support Class Assignment Needs
  • Assist in the creation of the annual Camera Inventory/Production Schedule for Advanced Productions and class exercises
  • Coordinate equipment needs for all class exercises; work with key stakeholders to establish appropriate equipment packages based on class needs
  • Archive annual production information, including final master crew lists for advanced productions, signed partnership agreements, and the master budget list tracking all discretionary and award money
  • Work with faculty to organize group assignments
  • Oversee completion of Safety Test by students enrolled in introductory production classes each semester and report results to faculty
  • Process insurance certificates
  • Process and provide administrative support to secure film location requests and permitting
Provide Additional Support to the Production Management Team
  • Schedule and take minutes in Production Staff Meetings and Super Production Committee Meetings
  • Assist and provide additional support to the Production Manager, as needed
  • Provide backup support to the Production Management staff
  • Track student production proposals and completion paperwork
  • Assist with planning production related workshops, training, and related production management events, as needed
  • Other duties as assigned
Required Qualifications
  • Bachelor’s Degree or equivalent combination in education and experience in Film and TV, or related field, or equivalent combination of education and experience
  • 3-5 years previous industry work experience in professional physical production atmosphere
  • Knowledge of current production standards with the ability to breakdown scripts and analyze shooting schedules and budgets
  • Ability to prepare financial reports and reconcile expenses
  • Working knowledge of professional film and video production equipment
  • Ability to exercise high level of initiative and work independently
  • Self-motivated and proactive in carrying out research and solving problems
  • Strong analytic and critical thinking skills to identify problems and anticipate the impact to office administration problems, providing solutions as needed
  • Demonstrated commitment to working in a collaborative, customer service environment
  • Strong organizational skills to maintain office files, schedule, calendar and coordinate logistics for meetings and related events
  • Demonstrate written and oral communication – including solid editing, proofreading skills
  • Ability to maintain careful attention to detail and accuracy while working on multiple projects and meeting deadlines
  • Proven computer skills and good working knowledge of Microsoft Office Technical skills to learn and use enterprise and departmental tools and systems related to the position
  • Excellent interpersonal skills with a diverse group of individuals at all organizational levels both inside and outside of the university
  • Ability to use tact and diplomacy and maintain a high level of confidentiality
  • Ability to carry out tasks and prioritize, when faced with interruptions, distractions and a fluctuating workload
  • Proven ability to exercise judgment and carry out duties in a timely manner
Desired Qualifications
  • Previous work at a higher education institution
  • Knowledge of industry standard budgeting and scheduling software including EP/Movie Magic Scheduling, MM Budgeting or similar motion picture/television production scheduling and budgeting applications
Special Instructions to Applicants

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate

Minimum Number of References


Maximum Number of References


Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

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