The Fashion Institute of Technology (FIT), part of the State
University of New York and an internationally renowned college of
art, design, business and technology with a strong emphasis on
liberal arts, invites nominations and applications for
a Department Coordinator in the Center for Continuing and
Professional Studies (CCPS).
Reporting to the Center for Continuing and Professional Studies
Executive Director, the CCPS Department Coordinator provides a
broad range of organizational and administrative support to the
Executive Director and to the CCPS team (which includes Adult
Learners, grants, contract programs, marketing, finance, etc.). The
position employs strong interpersonal skills and attention to
detail in prioritizing and completing tasks. This individual will
manage the Executive Director's calendar while also coordinating
the department's staff and operational meetings, vacation
schedules, and office hours. For meetings, the tasks include the
coordination and distribution of all meeting materials.
Establishes and maintains files for accurate file management and
record keeping for the department. Orders the department's
office and general instructional supplies for courses and
events. Submits and tracks the department's
equipment/facilities lists and facility work orders.
As part of the CCPS team, this individual will serve as the
primary receptionist for the CCPS suite by delivering a high level
of customer service for walk-ins, emails, and website
inquiries. It is important that this staff member employs
impeccable judgment and discretion in dealing with issues that
pertain to sensitive data and confidentiality. Provide
assistance in all aspects of planning and logistics for CCPS
events, both in-person and virtual.
Because the department services students on evenings and
weekends, there will be a possibility of working an evening and or
a weekend based on the needs of the department.
- Provide a broad range of organizational and administrative
support to the Executive Director and to the CCPS team .
- Manage the Executive Director's calendar while also
coordinating the department's staff and operational meetings,
vacation schedules, and office hours. For meetings, the tasks
include the coordination and distribution of all meeting
- Serve as the primary receptionist for the CCPS suite by
delivering a high level of customer service for walk-ins, emails,
and website inquiries.
- Input all non-credit courses into Banner and Destiny, new and
- Establish and maintain files for accurate file management and
- Maintain and order the department's office and general
instructional supplies for courses and events.
- Submit and track the department's equipment/facilities lists
and facilities work orders.
- Provide assistance in all aspects of planning and logistics for
CCPS events, both in-person and virtual.
- Manage online events using various platforms. Tasks could
include developing correspondence, maintaining guest lists,
- This individual will maintain data necessary for post-event
analysis and reports.
The preceding description is not designed to be a complete list
of all duties and responsibilities required of the position; other
duties may be assigned consistent with the classification of the
- Bachelor's degree required.
- 2- 4 years' of appropriate business experience.
Knowledge, Skills and Abilities:
- Demonstrated proficiency in Microsoft Office Suite and graphics
- Must be project and detail-oriented with the ability to handle
multiple projects simultaneously and meet department
- Must possess and demonstrate excellent customer relations
skills and be able to work effectively as a member of a team.
- Ability to work within a multi-task environment.
- Self-starter able to move forward activities with initiative
and self-drive preferred.
Review of applications will begin immediately until the position
is filled. Successful completion of a background check is required
for appointment to this position once an offer has been made.
The UCE-FIT Collective Bargaining Agreement
(CBA) dictates the compensation, benefits, and
conditions of employment. Starting Salary: $60,685 per year
with step increments per Salary Schedule 92, after one
year of service and annually thereafter.
Days/Hours: M-F, 9am-5pm, in person; some evenings and/or weekends;
work schedule subject to change based on needs of the
The Fashion Institute of Technology (FIT) provides
comprehensive employee benefit programs designed to help keep our
faculty and staff and their families healthy, safe, happy, and
productive. Our programs also include a variety of components to
help our employees improve the quality and balance of their work
and family lives, and to help them prepare for their futures.
- Retirement Plans
- Health Care Plan and Dental Plan
- Employee Assistance Program
- Flexible Spending Account
- Commuter Benefit Plan
- FIT Tuition Exemption Program
- Paid Time Off (Vacation, Personal, Sick and
- 4-day Summer Workweek
For a full list of FIT benefits, visit our benefits webpage.
Pay Equity by State Employers
Pursuant to Executive Order 161, no State entity, as defined by
the Executive Order, is permitted to ask, or mandate, in any form,
that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as
the applicant is extended a conditional offer of employment with
compensation. If such information has been requested from you
before such time, please contact the Governor's Office of Employee
Relations at (518) 474-6988 or via email
Fashion Institute of Technology is not able to provide
visa sponsorship for this position.
Equal Employment Opportunity (EEO) Statement
FIT is firmly committed to creating an environment that will
attract and retain people of diverse racial and cultural
backgrounds. By providing a learning and working environment that
encourages, utilizes, respects, and appreciates the full expression
of every individual's ability, the FIT community fosters its
mission and grows because of its rich, pluralistic experience. FIT
is committed to prohibiting discrimination, whether based on race,
color, national origin, sex, gender, gender identity, religion,
ethnic background, age, disability, marital status, sexual
orientation, military service status, genetic information,
pregnancy, familial status, citizenship status (except as required
to comply with law), or any other criterion prohibited by
applicable federal, state, or local laws. FIT is committed to
providing equal opportunity in employment, including the
opportunity for upward mobility for all qualified individuals.
Applications from minorities, women, veterans, and persons with
disabilities are encouraged. Inquiries regarding FIT's
non-discrimination policies may be directed to the Affirmative
Action Officer/Title IX Coordinator, 212
Americans with Disabilities Act (ADA)
This position will be required to constantly read and
comprehend, occasionally perform calculations, constantly verbally
communicate, constantly analyze, and constantly write. The working
conditions for this position will be on campus, primarily in an
office environment. The physical requirement for this position will
require constant sitting, constant standing, occasional bending,
occasional walking, and occasional lifting 10 lbs. or
In order to be considered for the position, you must submit the
following documents online:
- Cover letter
- Unofficial transcript
- A list of three references with telephone numbers and email
Returning Applicants- Login to your FITNYC
Careers Account to check your completed application.
Please note that due to the high volume of applications we
receive, we are unable to contact each applicant
individually regarding his or her application status.
For more information about FIT, please visit FIT's website at: