Assistant Director of Procurement Services
Sensitive Position Statement
A sensitive position requires a fingerprint-based criminal
Campus Security Authority
Campus Security Authority Statement
This position is NOT designated as a Campus Security
Authority. A Campus Security Authority (or CSA) is defined as
an “official of the institution with significant responsibility for
student and campus activities.” A CSA is required to
immediately report any crime that is reported to them to the
University Police who will then review, evaluate, and investigate
the reported crime. Annual training is required by the Department
of Education for all personnel who have been designated as a Campus
Designated Personnel Statement
A “designated position” means this position could potentially be
required to work (depending on the event) during an emergency
closing. This is NOT a “designated position.”
Statement of Economic Interest
Statement of Economic Interest Statement
This position may require a Statement of Personal Economic
Restricted Position Statement
A restricted position would be subject to availability of
funding. This is NOT a restricted position.
Chief Objective of Position
Independently develop specifications for solicitations,
coordinate and formulate contracts for a variety of highly
specialized and complex goods and services in compliance with
regulatory and statutory requirements. Communicates with University
Vice-Presidents, and other high-level administrators, faculty, and
staff members to determine technical specifications and appropriate
contractual terms and conditions needed to procure goods and
services, capital construction, and provide legal protection to the
University and the Commonwealth. Remains knowledgeable on current
laws, policies and procedures; advises University staff as
appropriate. Directly supervise the Purchasing Contracting Officer
staff. Serve as the back up to Director of Procurement Services in
the Director’s absence.
1. Supervision of Contract Officers; prepare performance
evaluations; establish and manage Contract Officer workloads;
address performance issues; ensure staff have the necessary
knowledge, skills, and abilities to accomplish goals.
2. Resolves complaints and solve problems; initiate action to
resolve complaints; exercise analytical skills and use sound
judgment to mitigate and solve problems; establish positive working
relations with departmental staff, vendors, end users and other
university personnel; positively promote the procurement
3. Develop and maintain internal procurement trainings and training
materials for procurement staff, faculty, and University staff;
serve as agency lead procurement trainer.
4. Effect procurement of goods and services; process requisitions
in eVa in accordance with established time-frame; ensure all
procurement’s are processed in accordance with State and University
policy and procedures.
5. Effect procurement of capital outlay and construction as well as
Professional Services as needed.
6. Review transactions of delegated authority granted to
departments of procurements up to $5,000 for compliance with
procurement laws, regulations, policies and procedures.
7. Establish, advertise and manage term contracts in eVA; manage a
variety of complex high dollar procurements; ensure term contracts
are renewed and/or rebid timely; review contracts solicited at
least every 6 months to ensure proper contract
8. Accurately develop specifications for solicitations; interface
with departments and vendors as needed to ensure specifications are
complete and provide guidance; ensure procurement files are
properly documented; review and recommend sole source and emergency
procurements; remain knowledgeable on current procurement laws,
policies and procedures.
9. Serves as the Small Purchase Charge Card (SPCC) Administrator;
perform monthly audit/review of SPCC transactions to
ensure compliance; train cardholders in proper card usage, security
and procurement guidelines. Review and update, as needed (at a
minimum annually) the Small Purchase Credit Card Manual and the
Small Purchase Credit Card Program Administrator
10. Promotes participation of SWaM-owned business. Assist in
the development of SWaM strategies.
11. Develop and maintain very positive and professional customer
service and/or relations within the office/department and with all
constituencies to include students, faculty, staff, guests, and
employees. Demonstrates a positive and professional attitude and
treats everyone with dignity and respect. Fully support the
“Student’s First” value at CNU and routinely goes the
extra mile in providing service.
12. Reviews and communicates safety issues to assure a safe and
healthy workplace and a reduction in work related
13. This position is designated as a “responsible employee” who has
the authority to redress sexual violence, who has the duty to
report incidents of sexual violence or other student misconduct, or
who a student could reasonably believe has this authority or
14. Other duties as assigned by the Director of Procurement
Knowledge, Skills, Abilities (KSA's)
Ability to plan and direct the work of staff; excellent customer
service skills; excellent written and oral communication skills;
proficient in spreadsheet, database and word processing
applications; ability to work independently; excellent
organizational skills. Significant knowledge of purchasing and
contract administration principles and procurement procedures to
advise and assist University personnel.
Knowledge, Skills, Abilities (KSA's)
Knowledge of construction practices, Construction and
Professional Services Manual (CPSM) as well as the Division of
Engineering & Building (DEB) requirements.
Proficient in Microsoft Office applications.
A Master’s Degree in a related field; or a Bachelor’s Degree in
a related field and work experience at a level which equates to an
advanced degree. Virginia Contracting Officer certification or the
ability to obtain within one year from start date or be in
possession of one of the following recognized certifications as of
the start date: Certified Professional Public Buyer, Certified
Public Purchasing Officer or Certified Professional in Supply
Certified Virginia Construction Contracting Officer.
Significant experience in procurement and contract
administration; experience supervising staff.
Higher Education procurement experience; previous Commonwealth
of Virginia purchasing and contract administration experience:
knowledge of and experience with the Agency Procurement and Surplus
Property Manual (APSPM).
Selected by The Princeton Review for The 386 Best Colleges: 2021
Edition, and highly ranked for its quality of life and innovative
leadership, Christopher Newport University is a public school
offering a private school experience — great teaching, small
classes, and a safe, vibrant campus. A “student-first,
teaching-first” community, Christopher Newport is dedicated to the
ideals of scholarship, leadership and service. The University is
located between Williamsburg and the Virginia beaches in Newport
News, and enrolls 5,100 students. Academic programs encompass more
than 90 areas of study, from biology to business administration and
political science to the performing arts. The University has a new
and technologically advanced campus, has generated over 7,300
applications for a freshmen class of 1,155 and has been ranked by
U.S. News & World Report’s America’s Best Colleges guide as
fourth among public regional universities in the South and seventh
among all regional universities in the South. In addition,
Christopher Newport is ranked third among all public schools for
having "the highest proportion of classes with fewer than 20
students.” Christopher Newport is committed to ensuring that all
people are welcomed, honored and fully engaged in the life of our
academic community. We seek exceptional and diverse candidates and
encourage applications from individuals who are underrepresented in
their profession. For further details and information about
Christopher Newport, visit http://www.cnu.edu.
Posting Detail Information
Number of Vacancies
Interested parties are requested to submit a cover letter;
current resume; and the names, addresses, and telephone numbers of
at least three professional references at the time of
Review of applications will begin September 26, 2021.
Applications received after September 26, 2021, will be accepted
but considered only if needed. Search finalists are required to
complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort
to accommodate persons with disabilities in the application and/or
interview process. Persons with disabilities who require
accommodation should contact the CNU Human Resources
Office by calling (757) 594-7145.
Quick Link for Internal Postings
Christopher Newport University, an EO Employer, is fully
Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy