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Assistant Director of Procurement Services

Employer
Christopher Newport University
Location
Virginia, United States
Salary
Competitive Salary
Posted date
Aug 27, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Level
Administrative
Employment Type
Full Time
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Working Title

Assistant Director of Procurement Services

Position Number

FA342

FLSA

Exempt

Appointment Type

Full Time

Sensitive Position

No

Sensitive Position Statement

A sensitive position requires a fingerprint-based criminal history check.

Campus Security Authority

No

Campus Security Authority Statement

This position is NOT designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.

Designated Personnel

No

Designated Personnel Statement

A “designated position” means this position could potentially be required to work (depending on the event) during an emergency closing. This is NOT a “designated position.”

Statement of Economic Interest

Yes

Statement of Economic Interest Statement

This position may require a Statement of Personal Economic Interest.

Restricted Position

No

Restricted Position Statement

A restricted position would be subject to availability of funding. This is NOT a restricted position.

Chief Objective of Position

Independently develop specifications for solicitations, coordinate and formulate contracts for a variety of highly specialized and complex goods and services in compliance with regulatory and statutory requirements. Communicates with University Vice-Presidents, and other high-level administrators, faculty, and staff members to determine technical specifications and appropriate contractual terms and conditions needed to procure goods and services, capital construction, and provide legal protection to the University and the Commonwealth. Remains knowledgeable on current laws, policies and procedures; advises University staff as appropriate. Directly supervise the Purchasing Contracting Officer staff. Serve as the back up to Director of Procurement Services in the Director’s absence.

Work Tasks

1. Supervision of Contract Officers; prepare performance evaluations; establish and manage Contract Officer workloads; address performance issues; ensure staff have the necessary knowledge, skills, and abilities to accomplish goals. 
 
2. Resolves complaints and solve problems; initiate action to resolve complaints; exercise analytical skills and use sound judgment to mitigate and solve problems; establish positive working relations with departmental staff, vendors, end users and other university personnel; positively promote the procurement function. 
 
3. Develop and maintain internal procurement trainings and training materials for procurement staff, faculty, and University staff; serve as agency lead procurement trainer. 
 
4. Effect procurement of goods and services; process requisitions in eVa in accordance with established time-frame; ensure all procurement’s are processed in accordance with State and University policy and procedures. 
 
5. Effect procurement of capital outlay and construction as well as Professional Services as needed. 
 
6. Review transactions of delegated authority granted to departments of procurements up to $5,000 for compliance with procurement laws, regulations, policies and procedures. 
 
7. Establish, advertise and manage term contracts in eVA; manage a variety of complex high dollar procurements; ensure term contracts are renewed and/or rebid timely; review contracts solicited at least every 6 months to ensure proper contract administration. 
 
8. Accurately develop specifications for solicitations; interface with departments and vendors as needed to ensure specifications are complete and provide guidance; ensure procurement files are properly documented; review and recommend sole source and emergency procurements; remain knowledgeable on current procurement laws, policies and procedures. 
 
9. Serves as the Small Purchase Charge Card (SPCC) Administrator; perform monthly audit/review of SPCC transactions to ensure compliance; train cardholders in proper card usage, security and procurement guidelines. Review and update, as needed (at a minimum annually) the Small Purchase Credit Card Manual and the Small Purchase Credit Card Program Administrator Manual. 
 
10. Promotes participation of SWaM-owned business.  Assist in the development of SWaM strategies.
 
11. Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully support the “Student’s First” value at CNU and routinely goes the extra mile in providing service. 
 
12. Reviews and communicates safety issues to assure a safe and healthy workplace and a reduction in work related absence. 
 
13. This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty. 
 
14. Other duties as assigned by the Director of Procurement Services.

Knowledge, Skills, Abilities (KSA's) required

Ability to plan and direct the work of staff; excellent customer service skills; excellent written and oral communication skills; proficient in spreadsheet, database and word processing applications; ability to work independently; excellent organizational skills. Significant knowledge of purchasing and contract administration principles and procurement procedures to advise and assist University personnel.

Knowledge, Skills, Abilities (KSA's) preferred

Knowledge of construction practices, Construction and Professional Services Manual (CPSM) as well as the Division of Engineering & Building (DEB) requirements. 
Proficient in Microsoft Office applications.

Required Education

A Master’s Degree in a related field; or a Bachelor’s Degree in a related field and work experience at a level which equates to an advanced degree. Virginia Contracting Officer certification or the ability to obtain within one year from start date or be in possession of one of the following recognized certifications as of the start date: Certified Professional Public Buyer, Certified Public Purchasing Officer or Certified Professional in Supply Management.

Preferred Education

Certified Virginia Construction Contracting Officer. 

Experience Required

Significant experience in procurement and contract administration; experience supervising staff.

Experience Preferred

Higher Education procurement experience; previous Commonwealth of Virginia purchasing and contract administration experience: knowledge of and experience with the Agency Procurement and Surplus Property Manual (APSPM).

CNU Information

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.

 

Posting Detail Information

Posting Number

AP166P

Number of Vacancies

1

Posting Date

08/27/2021

Application Deadline

09/26/2021

Application Instructions

Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application. 

Review of applications will begin September 26, 2021. 
Applications received after September 26, 2021, will be accepted but considered only if needed. Search finalists are required to complete a CNU sponsored background check.

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Quick Link for Internal Postings

https://jobs.cnu.edu/postings/11568

EEO Statement

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement:
 

 

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