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Payroll & Accounting Coordinator

Salve Regina University
Rhode Island, United States
Salary Not Specified
Start date
Jul 26, 2023

Job Details

  • Performs all activities necessary to process payroll, including maintaining and updating related records, filing tax reports and voluntary retirement deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents and documenting and updating procedures.
  • Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable, purchasing and other areas as needed.
  • Processes bi-weekly and student payrolls through Salve's enterprise system, Colleague, including timecard review and processing, supporting analysis schedules and reconciliations.
  • Process tax payments and file related reports.
  • Processes new employee and existing employee payroll documents timely and accurately.
  • Responds to employee requests for payroll-related information; provide assistance to University employees for payroll matters.
  • Trains employees on timecard system and related functionality; train University employees on other payroll related items as needed.
  • Update payroll processes as needed to remain current.
  • Serve as back-up to the Payroll Manager for all payroll related duties.
  • Update paid time off accrual balances.
  • Work with other University departments to enable timely and efficient payroll processing of students hires and terminations.
  • Review payroll related general ledger accounts and work with Payroll Manager for regular reconciliation.
  • Maintain working knowledge of University policies and apply them to payroll processes.
  • Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable and purchasing.
  • Performs all other job-related duties as assigned by the supervisor.


  • The incumbent is not substantially exposed to adverse environmental conditions.
  • This is not a remote position.


Minimum Qualifications
  • Associate's degree in accounting or finance required
  • 2-3 years demonstrated experience working in a business setting (i.e., accounting or finance role) with demonstrated payroll processing experience required.
  • Proficient with financial systems, payroll systems, timekeeping systems.
  • Proficient with Microsoft applications (Excel, Word, Outlook, Powerpoint etc.)
  • Demonstrated ability to work independently, and as part of a team
  • Must possess strong analytical and math skills
  • Confidentiality is a must
  • Ability to handle difficult situations with students and staff
  • Ability to communicate effectively to the wide variety of employees served by the payroll office
  • Ability to work with set deadlines for each payroll and tax reporting cycle
Preferred Qualifications
  • Bachelor's degree in accounting or finance
  • Experience with Colleague payroll processing
  • Experience in a higher education setting

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

health, dental and vision coverage available on the first of the month following date of hire
403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
long-term disability coverage
employer-paid life and AD&D insurance
up to 100% free tuition at Salve for eligible employees and qualified dependents
robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

supplemental life insurance for employees and dependents
supplemental insurance coverage through Aflac
Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
discounted pet insurance through ASPCA
student loan forgiveness assistance program (SAVI)
discounted auto and home insurance through Liberty Mutual
employee Assistance Program through Coastline EAP
flexible spending health and dependent care accounts
health savings accounts
529 collegebound saver program

For more detailed information on Salve's benefits, visit .

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.



From our cornerstone mercy mission to the classic ideals of our liberal arts approach, tradition matters at Salve Regina. It’s woven throughout our 80-acre campus, embedded in our historic buildings and infused in the culture of Newport, Rhode Island.

Tradition at Salve Regina means we remember where we began. Since our founding by the Sisters of Mercy in 1934, we have grown to a community of more than 2,800 undergraduate and graduate students who proudly carry forward our mission in their personal and professional lives. Fully accredited by the New England Commission of Higher Education, we are committed to fueling the imagination and encouraging the academic ambitions of our bright and curious students.

At Salve Regina, tradition blends seamlessly with progress. We empower students to explore their talents through diverse academic offerings, student organizations, service initiatives and athletic teams. Our collaborative learning environment and vibrant campus community inspire the pursuit of excellence and breach the limits of personal potential.

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