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Collection Manager, Invertebrate Paleontology

Yale University
Connecticut, United States
Salary Not specified
Posted Date
Jul 26, 2023

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Collection Manager, Invertebrate Paleontology

University Job Title: Collection Manager, Invertebrate Paleontology
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 170 Whitney Avenue
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Museum/Curatorial
Total # of Hours to be Works: 37.5

Position Focus:
The Invertebrate Paleontology Collection Manager oversees the daily stewardship, use, and development of the fossil invertebrate and relevant microfossil collections and the associated staff, facilities, and resources of the division. The Collection Manager promotes and facilitates research use and brings the physical and digital collections and research to a broader community through collaboration with the Peabody, Yale, and international community. Reporting to the Curator-in-Charge of Invertebrate Paleontology and the Director of Collections and Research, the Collection Manager is responsible for all aspects of the documentation, preservation, improvement, development, use, and display of the collections.

At the Yale Peabody Museum we are working on Diversity, Equity, Accessibility, and Inclusion institutional priorities so that we can learn to better serve our communities, amplify marginalized voices and perspectives, and create a welcoming and inclusive environment for all. The ideal candidate will be ready to share their experience with and interest in contributing to this work. Please address in your cover letter how Diversity, Equity, Accessibility, and Inclusion relate to your professional experience and goals.

Essential Duties:
• Manage day-to-day activities associated with the identification, maintenance, growth, documentation, digitization, research and educational use, and security of the collections, archives, library, and laboratory, and coordinate with division staff on priorities and activities. • Manage the work of divisional staff, students, and volunteers; work with the Head of Computer Systems to ensure adherence to discipline-specific data standards and with the Head of Informatics to promote the broad use of digital collections. • Administer divisional budget and operations with Curator-in-Charge; create budgets that support sustainable collections care, acquisition, and research. • Facilitate the use of collections by Yale College and other university educational programs; increase accessibility and innovate on inclusive use of physical and digital collections; manage grants and contracts. • Working with the YPM grants office, seeking funding, and serving as a Principal Investigator on grants to improve care, use, discoverability, and integration of physical and digital collections. • Represent the Peabody and the University locally, nationally, and internationally to promote the institution and its collection; participate in YPM and Yale committees. • Improve communication with Yale special collections, academic programs, and other related groups; advocate and facilitate the use of collections in teaching and research across the University and beyond. • Promote collection knowledge through exhibitions and public education initiatives, museum programs and other museum events, lectures, and tours. • Carry out research related to collections improvement and development and discipline related research. Promote research, particularly by undergraduate and graduate students. • Organize and participate in planning and orchestrating the acquisition and retrieval of donations and field collection, coordinate with development staff in fundraising, and management of donor relations. • Manage international, federal, and state compliance issues related to collecting, import/export, repatriation, and transportation of collections. • Performs other duties as assigned.

Required Education and Experience:
Master's degree in a related field and three years of museum-related experience or an equivalent combination of education and experience

Required Skill/Ability 1:

Administrative, management, and supervisory skills.

Required Skill/Ability 2:

Thorough knowledge of invertebrate paleontology.

Required Skill/Ability 3:

Demonstrated ability in collections management and digitization.

Required Skill/Ability 4:

Knowledge of conservation principles, procedures, methods, and materials.

Required Skill/Ability 5:

Strong interpersonal skills, ability to work independently and to write grant proposals and reports.

Preferred Education, Experience and Skills:
PhD in geology, biology, or paleontology.

Drug Screen: No
Health Screening: NoSelected incumbent must have successful completion of a DMV check and a valid driver’s license.

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit

Yale is a tobacco-free campus.


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