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PROGRAM PROJECT SPECIALIST #00029916

Job Details



Hiring Department

Kummer Center for STEM Education

Application Deadline
Open Until Filled

Full Time/Part Time
Full Time, Benefit Eligible

Salary
$16.92-$25.00/ hour

Job Description
Coordinate all aspects required for planning, marketing and presenting events that are administered through the Kummer Center for STEM Education. Communication with schools and parents is an essential part of this job. Responsible for seminars, short courses, summer camps, and K-12 activities. Provide assistance and support to the assistant director of summer camp operations and staff in conducting University business and procedures. Help keep department running smoothly and give assistance as needed.
  • Contribute to the overall strategic goals of the Kummer Center for STEM Education.
  • Assist the STEM Center staff by coordinating and updating the calendar, organizing and facilitating meetings with both on campus and off campus visitors, keeping and maintain the calendar, making travel arrangements, reserving meeting rooms, requesting special equipment as needed.
  • Serve as the Kummer Center for STEM Education’s main point of contact and liaison for internal and external constituents, including schools, parents and educators.
  • Research and gather information to organize data and prepare complex reports, presentations, and summaries of various materials.
  • Use database, work and spreadsheet programs to manipulate data. Previous knowledge of Slate is a plus.
  • Compose and edit a variety of types of correspondence, including social media.
  • Overseeing and/or ordering supplies and office equipment, process requisitions, vouchers and related documents.
  • Perform accounts payable including processing payment vouchers, travel reimbursements, hotel payment, purchase orders, and print orders as appropriate for each unique event
  • Coordinate, assign, mentor, and supervise student workers
  • Greet and provide assistance and information to departmental visitors, request equipment and/or building maintenance and keep up the overall appearance of the office and facilities.
  • Maintain PCI credit card compliance processes and procedures relative to acceptance of eCommerce or in-person collection of credit card transactions. Periodic travel may be required to regional locations. Support provided for on-site registration and participants during event. Non-standard hours are required during event dates. Heavy workload May-July.
  • Support programs/events specifically assigned or managed within the Kummer Center for STEM Education to include ordering supplies, room setup, gathering materials for participant packets, assembling materials, and creating payment receipts, certificates, etc.
  • Provide general office support such as answering departmental phone and monitoring department’s email and social media. Support, mentor and assist other team members within the department.
  • Identify, negotiate and secure appropriate venue and space (off and on-campus); Prepare facilities contracts and other legal documents associated with events
  • Update/maintain various databases of inquiries, participants or companies, mail/email or other contact information for utilization in marketing future offerings.
  • Prepare estimated budgets with anticipated revenue/expense, market strategy and provisions; Suggest fees for multiple events presented (off and on-campus to the Director); market registration fees; estimate attendance, costs, etc.
  • With approval of director, identify, negotiate and secure appropriate venue and space (off and on-campus); Prepare facilities contracts
  • Coordinate requirements of individual events (i.e., advertising, print/electronic), web content, acquisition of materials/equipment, signage, participant materials, packing/shipping, etc.
  • Supervision of educational activities. Serve as the first point of contact for parents.
  • With approval from director, monitor ongoing revenue and expense activity as it compares to budget planning - adjust event details as required.
  • Coordinate development of market materials, identify relevant audiences, produce mail and electronic communications. Collaboratively develop and analyze evaluation strategies such as surveys.
  • Responsible for event setup, loading STEM van, provisions for speakers, presentation requirements, and participants, audio/visual equipment. Will use Zoom, Panopto, Canvas, Kaltura, Qualtrics, Microsoft suite and Google suite, and other software delivery tools.
  • Participate in student and program recruitment campaigns including "cold calling" of new leads for programs and events related to STEM Education.
  • Participate in ongoing market research and professional development for new topics, audience groups or program opportunities.
  • Assist with on-site registrations for various K12 activities, including field trips, after school activities, STEM Van visits, community activities, summer camps, etc.
  • Performs other job-related duties as assigned.
Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Project Management Experience
  • Slate Experience or database experience
Other Information

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

Know Your Rights

To read more about Equal Employment Opportunity (EEO) please use the following links:
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Job Title PROGRAM PROJECT SPECIALIST #00029916

Job ID 47557

Location Rolla

Department Kummer Stem Education Ctr

Job Family Student Support

Business Unit Missouri S & T

Posted Date 07/20/2023

Close Date Open Until Filled

Company

 

Missouri University of Science and Technology

Missouri University of Science and Technology is a public research university in Rolla, Missouri. It is a member institution of the University of Missouri System.

 

Missouri University of Science and Technology

 

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