RESEARCH ADMINISTRATOR

Job no: 238317-AS
Work type: Onsite, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department: L&S/CSUMC
Location: Madison
Categories: Grant, Research, Contract Management, Office & Administrative Support



Position Summary:

The Sustaining Scandinavian Folk Arts in the Upper Midwest Project (SSFAUM) is sponsored by a non-federal grant aimed at supporting Scandinavian folklife traditions in the region through teaching, training emerging professionals in the field, research, outreach, building archival collections, creating public productions, and more. Based at the Center for the Study of Upper Midwestern Cultures (CSUMC), this project involves active team members and partners across and off campus in a variety of activities aimed at supporting and providing resources for artists, scholars, community partners, and students in the field.

This two-year, potentially renewable position will be in support of SSFAUM's various activities. The research administrator working on this project would work with our team of PIs in support of the grant-cycle activities, from award management through award closeout. Award management will include, but not be limited to, working between departments to ensure proper cost sharing, cost transfers, and cost allocations; monitoring proper salary allocations and effort reporting; creating and maintaining supporting documentation; and providing oversight for terms and requirements. In addition, the research administrator will be responsible for managing reporting (including budget reports), budget oversight, and any proposed amendments to ensure proper compliance with both UW Madison and sponsor policies and procedures. The research administrator will also work with Research and Sponsored Programs, the various departments and departmental administrators involved with the grant, and the PIs to ensure the proper appropriation of funds at the end of the grant's term while also preparing financial reports and end-of-grant compliance documents.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

BA or BS required. Master's Degree desirable
The following is required:
Proven administrative experience
Familiarity in grants administration
Strong verbal and written communication skills
Proficiency with Excel, Word, and database management tools, and the ability to develop complex spreadsheets and database reports.

Minimum Years and Type of Relevant Work Experience:

Well qualified candidates will have the following work experience:
- Proposal preparation and electronic submission process experience.
- Two or more years of administration experience required, preferably research administration at the University of Wisconsin-Madison or alternatively, five or more years of experience in administration with significant knowledge of effort and salary funding and/or post-award management.
-Familiarity with UW research administration policies, procedures, and systems; understanding of funding agency requirements, processes, and systems.
-Demonstrated history of initiative, flexibility, and personal accountability.
-Ability to work closely with investigators to plan for and meet strict deadlines while being able to incorporate new challenges.

Additional Information:

This position requires a significant degree of organization, a proven track record of effectively managing periods of high work volume and interactions with faculty, staff, students, administrative departments, Deans, community partners, and non-federal research sponsors. As a result, this position requires excellent interpersonal skills

This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Department(s):

A485800-COL OF LETTERS & SCIENCE/CSUMC

Work Type:

Full or Part Time: 50% - 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Terminal, 11 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Salary:

Minimum $45,643 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To apply for this position, you will need to upload a cover letter, resume, and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.

Please click on the "" button to start the application process.

An applicant may be hired into an Associate Administrative Specialist or Administrative Specialist title dependent upon experience. Title will be determined upon hire.

For questions on the position, contact Anna Rue at rue@wisc.edu

Contact:

Anna Rue
rue@wisc.edu
608-262-8180
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

ADMIN PROGRAM SPEC(R07DN) or ASSOC ADMIN PRGM SPEC(R07FN)

Employment Class:

Academic Staff-Terminal

Job Number:

238317-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Aug 26 2021 Central Daylight Time
Applications Close: Sep 16 2021 11:55 PM Central Daylight Time