Office of Student Engagement Job Description
Oversee budgets and all financial transactions for 150 student
organizations and 45 houses communities. Oversee Treasurer Support
Services and key OSE administration functions related to
organizations and houses both in and outside of the Smith Social
Network and Workday. Serve as primary adviser for our year-round
organizations including the Student Event Committee, WOZQ, the
Sophian and Yearbook. Plan, manage and facilitate the OSE Find Your
Fit program. Supervise the Student Programs Coordinator.
Take appropriate actions to support a diverse workforce and
participate in the College's efforts to create a respectful,
inclusive, and welcoming work environment.
Advising and Organization Support (20%):
Advise and support the Student Events Committee, the Campus Radio
Station WOZQ, the Student Newspaper The Sophian, the Madeleine
Yearbook and the Sophomore and Junior Class Cabinets. Advising will
include but not be limited to individual weekly advising meetings
with the chair of each organization and weekly executive board
meetings with the group, provide guidance on mission and vision of
the organization, an understanding of all event programming
components and required on-site, hands-on advising and oversight of
large organization events. Have an in-depth understanding of
student organization programming models, best practices and student
learning. Manage the OSE Social Media Outlets.
Financial Support and Budget Oversight (35%):
Manage all organization budgets, process paperwork related to
expenditures and income, and provide regular updates about budget
status to appropriate department heads. Oversee usage of the
individual house credit cards as well as student organization
credit cards. Coordinate and report out credit card transactions.
Coordinate the functions of Treasurer Support Services, acting as
the liaison to the Controller’s Office to ensure the proper
financial record keeping of all student organizations and house
communities. Coordinate and facilitate student organization and
house Treasurer Training in the fall and throughout the year
ensuring that all student treasurers are properly trained on all
College financial policies as they relate to their organization.
Manage all finances in the Smith Social Network. Audit all
transactions between the Smith Social Network and Workday. Manage
the OSE University Tickets account, helping create and manage
student and office accounts and train new users on the
Program Development and Support (20%):
Develop new strategies to build and grow the Find Your Fit program,
a matching program designed to personalize engagement and connect
students to involvement opportunities based on their interests to
support them as they find their fit at Smith and transition into
different stages of their Smith journey. Facilitate individual
meetings, roundtables and group meetings throughout the year
helping to sustainably group organization members and aid in
student leader transition. Conduct regular assessment of programs
Train and supervise student employees involved with the OSE Main
Office, supervise the Junior Usher reunion workers. Supervise the
Student Programs Coordinator.
Support staff needs as necessary. Perform related duties as
All employees are expected to participate in the College's efforts
to create a respectful, inclusive, and welcoming work
Minimum Qualifications (knowledge, skills, education,
experience, certifications, licenses)
Bachelor's degree required, and 1-3 years of experience in student
activities, or an equivalent combination of education and
experience. Office management experience required.
Experience working with individuals from diverse backgrounds.
Master’s Degree preferred
Excellent interpersonal and communication skills; attention to
detail; ability to take initiative and solve problems; proven
experience working with diverse constituencies; ability to
effectively manage multiple and competing projects and priorities.
Proficiency in MS Office, Workday operating systems and scheduling
Night and evening work required.
Please attach BOTH a current resume and a cover letter in
order for your application to be considered for this position .
You may combine your resume and cover letter into a single file
or attach multiple files to your application, but BE SURE you have
provided all attachments BEFORE SUBMITTING your application.
You will NOT be able to attach additional files after you have
hit the Submit button.
Review of applications will begin
September 9, 2021
About Smith College
Located in Northampton, MA, Smith College is one of the largest
women’s colleges in the country and is dedicated to excellence in
teaching and research across the liberal arts. A faculty of
outstanding scholars interact with students in small classes, as
advisors, and through student-faculty research projects. The
College is a member of the Five College Consortium with Amherst,
Hampshire and Mt. Holyoke Colleges, and the University of
Massachusetts Amherst. Students cross-enroll and faculty
cross-teach across the Five Colleges.
Smith College is an Affirmative Action/Equal Opportunity employer
and does not discriminate on the basis of race, gender, age, color,
religion, national origin, disability, sexual orientation, gender
identity and expression or veteran status in the recruitment and
employment of faculty and staff, and the operation of any of its
programs and activities, as specified by all applicable laws and
regulations. Women, minorities, veterans and individuals with
disabilities are encouraged to apply.