Operations Assistant, Administrative

Position Details

Position Information

Posting date

04/12/2023

Closing date

Open Until Filled

Yes

Position Number

1128417

Position Title

Operations Assistant, Administrative

Department this Position Reports to

Dartmouth Cancer Center (DCC)

Hiring Range Minimum

$21.94/hr.

Hiring Range Maximum

$27.43/hr.

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time w/end date

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday-Friday; 8am – 5pm with flexibility to work occasional evenings or weekends.

Location of Position

Lebanon, NH

Remote Work Eligibility?

Hybrid

Is this a term position?

Yes

If yes, length of term in months.

Until June 30, 2024

Is this a grant funded position?

Yes

Position Purpose

Provides temporary administrative support to the Dartmouth Cancer Center for its grant progress report and competing renewal submission. Assist in daily operations and facilitates grant preparation and reporting support and organization.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Associate’s degree, or the equivalent work experience.
• Three years of general office or financial experience.
• Ability to manage logistical and administrative details of multiple tasks or projects.
• Experience with Microsoft Office products.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Excellent verbal and written communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work effectively, independently, and as a member of a team.
• Proficiency in database management, spreadsheets, and other computer software.
• Ability to maintain and foster confidentiality.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Document version control.
• Experience with document and copy editing.
• Ability to balance competing demands with the ability to quickly reprioritize as necessary.
• Demonstrated ability to effectively collaborate and interact with all levels of employees, management and leadership.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
• Familiarity with Dartmouth accounting systems and procedures.

Department Contact for Recruitment Inquiries

Alicea Bursey

Department Contact Phone Number

603-646-5221

Department Contact for Cover Letter and Title

Alicea Bursey

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.

This position is a term position until June 30, 2024.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/67918

Key Accountabilities

Description

Grant Submission Support:

• Monitors program announcements from the National Cancer Institute regarding reporting requirements for NCI -designated Cancer Centers.
• In coordination with DCC Research Administration, assists in completion of required data tables reporting DCC Member status, Leadership appointments, sponsored research awards, new cancer patient registrations, and clinical trial activation and enrollment status.
• In coordination with DCC Research Administration, assists in the compilation and reporting of information regarding Member participation in Cancer Center Program meetings and utilization of Cancer Center Shared Resources.
• In coordination with DCC Research Administration, assists in compiling updated DCC Member biosketches.
• Collects and compiles reports from developmental fund recipients on subsequent funding awards and publications.
• Assists in preparation and submission of information and sponsor-required evaluations and reports.
• Serves as document czar in maintaining submission files and version control.
• Assists Program and Senior Leadership in incorporating project- and Member-level reports into composite reports at the Program and Center-wide level. Coordinates the compilation of documents and reviews for consistency across documents in multiple references to identical or related information.
• Drafts and edits conversion of volume information into tabular summaries.
  
  

Percentage Of Time

70%

Description

Administrative:

• Works cooperatively with internal collaborators to achieve strong communication and coordination of grant and publication reporting.
• Coordinates and communicates with research personnel campus-wide. Coordinates and arranges meetings of DCC Administration, Program Leaders, and Center Senior Leadership.
• Assists with monitoring research support to ensure Research Program compliance related to required documentation policy and reporting.
• Provides logistical and administrative support for on or off-site meetings. May assist with minor AV needs of setting up meetings.
• Under direction, provides administrative support to the cancer center on non-grant related tasks.

Percentage Of Time

30%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Curriculum Vitae
2. Additional Document #1
3. Additional Document #2